Northfield Swim Club Policies

Quarter Session

Please review the linked Quarter Session policy as it outlines the MN Swimming Insurance requirements to be able to participate in a Quarter session. Quarter sessions will be charged on a per-week fee basis.  All swimmers upon registering will select the number of weeks left in the current swim session and will be charged $25 per week.  This will allow swimmers returning from HS swimming at different times to only pay for the number of weeks they will be in the water with the Bull Sharks.

Credit/Refund Policy

By signing your athlete(s) up for this session you are committing them to the full session.  Vacation time, other activities, being too busy and the like are not reasons the club would consider if asked for credit or refunds.  Please balance your decision for this session with other activities for you and your family.  

If an athlete becomes injured during the session a credit can be obtained with a doctor’s note and board approval.  If the injury occurs during the first third of the session, a full credit will be given.  If an injury occurs in the second third of the session, half credit will be given.  If an injury occurs in the last third of the session, no credit will be issued.  

Parents should complete the Injury Request for Credit form found on the website under the Information tab and submit with a doctor's note to the Head Coach.  The coach will then provide that information to the club president so the Board can review the circumstances.  The Board will have 14 days to respond to the parents request.

Swim Meet Sign Up

The Northfield Swim Club has the following policy in regards to participation in swim meets. On our website, swim meets will be listed under "Events." Every family will be required to select whether or not they desire to attend. After the deadline, the head coach will elect events for all who have committed to swim. If you do not take action, you will not be entered into the meet. Each event has a minimal cost that will be billed to your account.

There is a spot for comments while signing up where every swimmer is allowed to either select one event they would like to do OR one event they do not want to swim. No more, no less! Part of becoming an exceptional competitive swimmer is trying new and difficult events. Who knows...maybe your swimmer is good at the 200 Fly! The coaching staff will not sign your swimmer up for an event s/he thinks is undoable. The comments section is also where you can let the coach know if you can only attend on one day.

Competing is essential to the progress of all swimmers of all abilities. It is also helpful for the coaching staff to see where the team is excelling and what skills we have to work on during practices.

To decline or commit:

  1. Click Events
  2. Choose the meet you want to decline or commit to by selecting: Attend this Event
  3. Select your child
  4. Choose No/Yes
  5. Save Changes

Overdue Accounts

A swimmer (who is not on auto-pay with a valid current credit card) will not be eligible to compete at upcoming swim meets when the family account surpasses $100 past due, unless payment arrangements have been worked out with the treasurer or Board.

State Meet Participation

All swimmers who achieve state qualifying times (CH) should plan on competing at the state meet. It should be considered an honor to excel to a level that most swimmers will not reach. Swimmers that are close to state times will likely be asked to participate on state relays. Treat this as an honor and an invaluable experience. Most swimmers that attend a state meet on relays are likely to qualify individually in the seasons to come. The atmosphere of the state meet can create a desire to improve and aside from the swimming benefits, it's just fun!

On Deck

Coaches, swimmers, officials and volunteers are allowed on a pool deck at swim meets. Parents are required to remain in the spectator section of the pool. It's become a problem with all teams and coaches are now required to sign a document that states all our club's representatives on deck are currently registered with USA Swimming. Please try to help keep our coaches clear of problems by remaining in the spectator area. If you have any questions, your kids will have to be the messengers. At the same time, keep in mind that the coaches are there for your swimmers. If it's busy and something that can wait, you can always email or call later.

Code of Conduct

It is the expectation of Northfield Swim Club that all members swimmers, staff and parents abide
by the following guidelines while at team practice or at any swimming competition in which the
swimmer is representing the club.

As a parent/guardian, I will:

  • Put the well being of the team ahead of my personal desires for my child.
  • Speak positively of our coaches, swimmers and other parents.
  • Express my concerns in a positive manner in all forms of communication, including emails when I have a dispute.
  • Volunteer my time to help the team.
  • Pay my dues and meet fees on time.
  • Accept responsibility for my child(ren)
  • Expect my children to show respect to other parents, swimmers, and coaches
  • Have my child to practice and meets on time
  • Pick up my child promptly at the end of the scheduled practice time

As a swimmer, I will:

  • Make the most of every training session and competition.
  • Support my teammates? efforts in practice and at meets.
  • Respect and listen to my coaches and do the training prescribed by my coach.
  • Respect the facilities and building in which I train.
  • Respect my fellow swimmers and their personal property.
  • Be on time for practices and meets.
  • Refrain from horseplay on the pool deck, in the pool or in the locker room.
  • Refrain from the use of drugs, alcohol and tobacco.

Consequences of Disrespect of person or property at practice or meets:

NOTE: For egregious offenses, the swimmer or parents club membership may be revoked by a 2/3
majority vote of the board.

  • 1st Offense: Written or verbal apology to victim or establishment. Notification of parents and board.
  • 2nd Offense: 2 day suspension. Swimmer, Coach and Parent meet to discuss the conditions of re-installment into the club.
  • 3rd Offense:Permanent suspension of swimmer. Please note this is only after a 2/3 majority vote by the BOD.

Consequences of horseplay in the pool or locker rooms at practice or meets:

  • 1st Offense: Warning, coach's discretion. Swimmer will be asked to sit on deck or in balcony for an extended period of time. Parents will be notified.
  • 2nd Offense: Swimmer will be asked to call parent to pick them up from practice or meet.
  • 3rd Offense: Swimmer will not be allowed back to practice until a meeting is set up with parents and coach.

By agreeing to this Code of Conduct form, parents/guardians and swimmers agree to and understand
the club's expectations.

Volunteer Commitment Policy

  • Each registered family is required to volunteer 12 hours for Fall and Winter sessions.  During the Spring and Summer sessions there is an 8 hour obligation. (swim meets, fundraisers, club activities...)
  • Families who do not meet their obligation will be charged $20.00/hour not worked at the end of each season. (Rate Increase Effective 12/18)

Please read the Q&A below to fully understand the importance of your volunteer time.


There are volunteer opportunities during each season. They will be posted on the website and information will be emailed to families with active swimmers. Some of the opportunities offered through each season are: running concessions during varsity meets, DJJD water and pop sales, fundraising activities, working club hosted swim meets.


Why is swim parent volunteering different than other club sports in town?

Volunteer support by our club parents is critical to the overall success of the club. As with many club organizations parent volunteers are needed for a variety of activities. Unlike some of the other club sports in town, we do not need parents as coach volunteers. Our coaches are paid and well qualified to help the swimmers reach their goals and full potential and most importantly have fun in the water! However, we do need parent volunteers to help support a variety of fundraising activities that support the club.

I pay membership dues, isn't that enough?

The membership dues (our primary revenue source) are used to pay coach's salaries, pool rental, and miscellaneous club expenses. However, it is very critical to the success of the club that we generate additional revenue to supplement what is obtained through membership. The primary source of that is through hosting swim meets and a few additional fundraising events throughout the year. Without the revenue from our volunteer-staffed events membership dues would have to be increased.

Can't I just choose to pay and not volunteer?

Hosting swim meets are not only critical for generating revenue but they are also a very important part of our club's standing within the MN Swimming organization and reputation with area clubs. Hosting top quality/efficiently run meets helps us to establish a good reputation as a club and assists us in being invited to participate in local invitational meets (which are very critical for our swimmers). It takes over 700 hours of volunteer time to run a 2 day meet which is why the volunteer commitment is so critical to the success of the club. Paying for your volunteer hours does not help the club run a successful meet. We understand weekends are important to families, but we ask for your support in the form of volunteer time as it directly affects your swimmer(s).