Updated Policy Goes Into Effect August 1, 2022

Northfield Swim Club Family Volunteer Commitment
                                                                                                                                            
VOLUNTEER COMMITMENT:
  • Each registered family needs to volunteer 3 hours per month their swimmer(s) are registered.
  • The volunteer year runs April 1 - March 31. 
  • Families who do not meet their obligation will be charged $20/hour not worked at the end of each volunteer year.
  • Please read the Q&A below to fully understand the importance of your volunteer time.
 
PLEASE MAKE EVERY EFFORT TO FULFILL THE VOLUNTEER TIME COMMITMENT.  THE CLUB NEEDS YOUR TIME MUCH MORE THAN YOUR MONEY TO ENSURE OUR FUNDRAISERS ARE SUCCESSFUL.
 
 
VOLUNTEER OPPORTUNITIES:
  • Northfield Hosted Swim Meets (Concessions, timing, set-up, take-down, awards, etc.) 
  • Girls & Boys Northfield High School Swimming & Diving Home Meet Concession Stands (August - February)
  • MN Swim Hosted Swim Meets (Primarily Timing)
  • Organizing/Cleaning Northfield Swim Club Supplies
  • Team Fundraising Events (Golfing, dinners, etc.) 
  • Team Social Events (Potlucks, meetings, pancake breakfasts, etc.) 
  • Participation on the Northfield Swim Club Board
 
There will be other opportunities offered throughout the year.  Those opportunities will be posted and emailed out to active members as the need arises. If you see additional needs you are able to fill, feel free to reach out to coaches and/or board members. Volunteer opportunities can be as unique as our swimmers and their families. 
 
Q&A
 
Why is swim parent volunteering different from other club sports in town?
In many ways, our club volunteer policies do not differ much from other youth sports clubs. In some ways it is different. Volunteer support by our club parents is critical to the overall success of the club.  As with many club organizations parent volunteers are needed for a variety of activities.  Unlike some of the other club sports in town, we do not need parents as coach volunteers.  Our coaches are paid and well qualified to help the swimmers reach their goals and full potential and most importantly have fun in the water!   However, we do need parent volunteers to help support a variety of fund raising activities that support the club.  The time commitment is based on the needs of the club and while it may seem like a lot of time, one weekend of volunteer time at a meet is sufficient to attain the commitment.
 
Must the parent do the actual volunteering?
Not necessarily. Volunteer hours can be fulfilled by your swimmer, siblings of your swimmer, or other individuals who would like to volunteer for your family hours. Perhaps grandma would enjoy timing at a swim meet. Or an older sibling would like to help with concessions. Younger swimmers can be Runners at swim meets in sessions they are not swimming.
 
Do I need to fulfill 3 hours during each month my swimmer is registered? Or can I volunteer additional hours some months to contribute to my overall hours for the year?
You can volunteer more than 3 hours in a given month and have those extra hours go towards your overall requirement for the year. That being said, we have all hands on deck events throughout the year and hope our families are able to volunteer when they occur. (Events like hosting swim meets and DJJD pop & water sales.)
 
For example: A parent and step parent could both volunteer as timers at a Northfield Swim Club hosted swim meet in November. Together they earn a total of 6 volunteer hours towards your family requirement. Perhaps December is a very busy month for your family and you are unable to volunteer that month. The extra hours earned in November can cover December.
 
I pay membership dues, isn’t that enough?
The membership dues (our primary revenue source) are used to pay coach’s salaries, pool rental, and miscellaneous club expenses. However, it is very critical to the success of the club that we generate additional revenue to supplement what is obtained through membership.  The primary source of that is through hosting swim meets and a few additional fund raising events throughout the year. Without the revenue from our volunteer staffed events membership dues would have to be increased.  
 
Can’t I just choose to pay and not volunteer?
Hosting swim meets are not only critical for generating revenue but it is also a very important part of our clubs standing within the MN Swimming organization and reputation with area clubs. Hosting top quality/efficiently run meets helps us to establish a good reputation as a club and assist us in being invited to participate in local invitational meets (which are very critical for our swimmers). It takes over 700 hours of volunteer time to run a 2 day meet which is why the volunteer commitment is so critical to the success of the club. Paying for your volunteer hours does not help the club run a successful meet. We understand weekends are important to families, but we ask for your support in the form of volunteer time as it directly affects your swimmer(s).