Montana Swimming Officials Reimbursement


Reimbursement for fees paid to be a Montana Swimming Official:

Montana Swimming will reimburse their Officials for their USA Swimming Non-Athlete Registration and Background Check fee upon receipt of this application and that have officiated at five (5) or more USA Swimming Meets in each year, time frame would be from the previous September 1 to August 31 current year. Officials and/or Clubs that pay for their officials need to submit this application to Montana Swimming General Chair by August 31 for reimbursement. Reimbursement will be sent to the following name and address by the end of October.

The meets that would count are any USA Swimming meets that are not in the official’s hometown and any home swim meet that the official’s child/children don’t participate. Also excluded are dual meets, time trials or inter-squad meets.

Attach a copy of the printout from the Officials Tracking System (OTS) with your application.

The application must be submitted by August 31.

Reimbursement form:    Word   PDF


Upper-Level Meet Travel Expense Reimbursement for Athletes and Coaches and Officials

Montana Swimming will reimburse travel expenses MT Swimming registered athletes (including relay only swimmers) and travel expenses for one MT Swimming registered coach per each eligible MT Swimming team who participate in any of the following meets at the following rates as well as any MT Swimming registered officials who work all sessions of the meet. Receipts must be submitted to be reimbursed. Reimbursement rates are as follows:

  • Senior Nationals, World Trials, the US Open, Olympic Trials, National Disability Championships, and National Disability Trials: $800 each.
  • Junior Nationals: $600 each
  • Pro Swim Series: $400 each
  • Futures Championships: $200 each
  • Senior Sectionals (spring and summer): $100 each

After the meet, swimmers must submit proof of participation in the meet (meet results) to the Montana Swimming treasurer, submit receipts, and a complete expense report to request reimbursement.

After the meet, coaches must submit proof of travel to and from the meet (submit receipts) to the Montana Swimming treasurer and a complete expense report to request reimbursement.

After the meet, officials must submit proof of travel to and from the meet (submit receipts) as well as a printout from the Officials Tracking System (OTS) showing the official worked all sessions at the meet.

Expense Report

Montana Swimming Treasurer Craig Smith

Effective 10-1-2017; Officials added October 2020.