Minutes of the Board of Directors Meeting

Held on March 13 2004 at 1:30pm, at the Wichita Swim Club, Wichita KS

Members attending: Linda Bailey, George Bruce, Craig Ivancic, Gary Ledford, Mike Lewellyn, Peter Malone, Marlaine Nickelson, Jason Petty, Cindy Reed, Dulcy Sellon.

George Bruce began the meeting at 1:30 pm.

He stated that MVS would hold a Board meeting on Friday, April 16th, prior to the MVS spring meeting and Swimposium at Wichita State University.

The second issue for discussion was a proposed change in the Board structure. He suggested that MVS consider a change in its By-Laws such that the delegates representing the MVS geographical areas be replaced with a requirement that each full-year MVS team send a representative to the MVS fall meeting each year. Discussion centered around the issue of a club’s good standing. Some questions considered included the definition of the requirements for a club’s good standing, whether clubs would need to attend the fall and spring MVS meetings, who the club representative might be, what consequences might follow from losing good standing, and how many meetings could be missed without losing a club’s good standing. In relation to this, Pete Malone stated that improvements had been made to the meet scheduling process. All clubs are now on an email list and will receive the schedule by email and will have until April 12 to respond to Barb Holder with changes they want in their information. This schedule will also be posted on the MVS web site. It was also discussed that a club’s ability to schedule a meet might be affected by the club’s good standing in financial terms and as required by the new By-Law addition. Pete Malone stressed that we will need a clear statement as to what constitutes a club’s being in good standing. It was suggested that new clubs have a year before meeting requirements should apply and that this requirement would not be applicable to seasonal clubs. George Bruce stated that he would draft this proposal for a change in the MVS By-Laws for the spring meeting.

The third issue discussed was a proposal to change how MVS’s championship meets are scored. This will be done to encourage club participation and involvement. In order to develop a team interest in the meets, they might be scored according to team size. The teams would be grouped by size and the meet scored and a winner for each group awarded a traveling trophy. It was suggested that registrations be used to determine team size and that the entry deadline for the meet be used as the date to determine team registration numbers. George Bruce will bring a proposal for this to the MVS spring meeting.

Pete Malone presented the preliminary draft of the 2004-2005 MVS Meet Schedule. Members present agreed that the Level II sites would be Central High School with the Kansas City Storm as hosts and the Henley Aquatic Center with Team Dolphins as hosts. Pending Springfield’s bid for the Short Course Division II meet, the other Division II meet will go to Lawrence. Topeka will be host for the Long Course Division II meet. Marlaine Nickelson moved that the Level II and Division II meets be accepted as proposed; Gary Ledford seconded the motion and the motion was approved.

Pete Malone requested that MVS consider matching Ozark’s donation to offset the costs incurred in publishing material used to inform the Missouri legislature about H.B. 1366. George Bruce stated that he would recommend a budget amendment for this at the spring meeting.

George Bruce and Linda Bailey suggested that MVS move to certify officials for two years. MVS Is currently one of the few LSC’s that requires annual certifications for officials. This will be proposed at the spring meeting as well.

The members present agreed that T-shirts would be awarded to MVS Top 8 swimmers at the spring meeting.

The meeting adjourned at 2:45 pm.

Respectively submitted,

Dulcy Sellon, Secretary
Missouri Valley Swimming, Inc.