Minutes of Board of Directors Meeting

Held on October 1, 2011 in Lawrence KS

Members in attendance: Mike Ballard, Jolisa Buchner, David Carpenter, Amanda Cook, Elizabeth Davis, Zachary Devine, Philip Garverick, James Kuhlman, Patrick Norman, Dulcy Sellon

David Carpenter began the meeting at 9:15 am and asked for a motion to accept the minutes from the Board of Directors August 1, 2011 meeting. Jolisa made the motion to accept the minutes as published; Phil Garverick seconded the motion and it was unanimously adopted.

David next asked for comments or corrections to the reports of officers, committee chairs and coordinators that will be presented in the consent agenda at the House of Delegates meeting.

Jolisa discussed the budget revisions that will be presented to the House of Delegates. Missouri Valley had increased registration fees and meet event fees and these have helped MVS’s income. Since our deficit has decreased, she will attempt to move monies into our money market account to replenish the MVS reserves. In the proposed budget more money has been allocated to timing system expenses because repairs were needed. The All Star expenses have been increased to provide coaches’ stipends for the meet work. The coach education line has been increased and an Athlete Protection Officer with a line item expense has been added. Zone expenses were decreased but match what was spent for the 2011 meet. Elizabeth Davis pointed out that the Officials Committee budget line had been decreased but MVS had paid for the travel expenses of national evaluators to attend the Grand Prix and Division I meets last year. David stated that that expense will be the responsibility of the meet host going forward and that the line item should remain as proposed in the 2012 budget. Zach made the motion to accept the budget as presented; Phil seconded the motion and all voted aye.

David reported that at the USA Swimming Convention legislation had been presented to establish Athlete Protection Officers in the LSCs. This person would provide information to the LSC and serve as the contact person for LSC members with concerns about athlete protection issues and incidents. The Athlete Protection Committee at the convention recommended that this position be created and that the person be on the LSC Board of Directors. If this position is approved by the LSC’s Board of Directors and House of Delegates this addition to our By-Laws will be approved at the national level. The athlete protection officer will be an appointed position done by the General Chair with the advice and consent of the Board of Directors. Tom Kleiboeker made the motion that MVS create the Board of Directors’ position of Athlete Protection Officer. This was seconded by Phil and all voted aye. David stated that he wished to appoint Steve Rosel who is an attorney, referee and member of the MVS Board of Review, to the position of athlete protection officer. The Board unanimously approved this appointment.

Patrick Norman stated that the Division 1 Long Course meet format and the Vision Statement would be discussed at the Coaches’ meeting, which would be held after the Board of Director’s meeting.

David asked for a motion to adjourn. Zach offered the motion; seconded by Phil and all voted aye. The meeting adjourned at 10:00 am.

Respectfully submitted,

Dulcy Sellon, Secretary
Missouri Valley Swimming, Inc.