Minutes of Board of Directors Meeting

Held on March 11, 2012

Members in Attendance: Clarence Aitken, UN; Mike Ballard, HASC; Jolisa Buchner, AAAA; David Carpenter, TSA; Amanda Cook, PEST; Philip Garverick, CSC; Tom Kleiboeker, TST; Mary Jo Klier, KCSA; Patrick Norman, AAAA; Dulcy Sellon, UN; Ed Wojtowicz, KCAC

David Carpenter called the meeting to order at 1:00 pm and asked Jolisa Buchner, Treasurer, to present her report. She reported that when comparing MVS income over the same period in 2011 and 2012, MVS had an increase of over $22,000 which shows that our increases in registration and meet entry fees has helped meet our LSC expenses. She did state that MVS’s large expenses for Zones and Convention will come at the end of the fiscal year. Our expenses are up this year from last year. David asked for a motion to accept the report. Tom Kleiboeker made the motion to accept the report; Mike Ballard seconded the motion and all voted aye to accept the report.

David Carpenter stated that the spreadsheet showing the meet bids submitted online was unavailable and asked Tom Kleiboeker, chair of the Scheduling Committee, to report on the proposed meet schedule. Tom reported that from the meet bids submitted the only conflicts in meet requests were over the Level 2 and Division II meets. He and the committee would work to resolve the conflicting meet bids before the House of Delegates meeting in April.

David Carpenter next discussed the future of the MVS Timing System. He stated that MVS intends to have two systems available for rent that would include two trailers complete with pads and equipment for a ten-lane meet. He believes the systems will be operable by April 1. MVS needs a person to coordinate the use of these two systems and he wishes to appoint Troy Laflin to this position. Tom Kleiboeker made the motion to appoint Troy Laflin to the position of coordinator of the MVS timing system; Jolisa Buchner seconded the motion. All voted aye for this motion.

David Carpenter asked Tom Kleiboeker to meet with the Scheduling Committee members, Zach Devine and Marjorie Sherard, to resolve the proposed meet schedule and present it to the Board of Directors before the April House of Delegates meeting in April.

Ed Wojtowicz stated that the Report of Occurrence is now available online for use by coaches and officials and wanted to know if that was widely known in the LSC. David asked that Dulcy check with the webmaster to make sure that the Report is available on the MVS website.

There was general discussion about the manner in which the meet bidding and scheduling process works. Tom Kleiboeker stated that MVS now has a Scheduling Committee that will examine a variety of issues such as the site available for meets, the bidding team’s access to the facility, the past history of the teams’ conduct of meets, the geographical location of teams bidding for meets, and which teams have received championship meet bids in the past. All of these factors weigh in deciding which teams will receive the various championship meet awards in order to award the meets fairly. The Scheduling Committee will work with the teams who have conflicting bids for MVS championship meets this year and present a meet schedule to the House of Delegates in April that has been approved by the Board of Directors.

Ed Wojtowicz made the motion to adjourn the meeting; Jolisa seconded the motion and all voted aye. The meeting adjourned at 2:45 pm.

Respectfully submitted,

Dulcy Sellon, Secretary
Missouri Valley Swimming, Inc.