Minutes of Board of Directors Meeting

Held on April 13, 2012 in Lawrence, Kansas

Members in attendance: Brad Bond,KCB; Jolisa Buchner, AAAA; David Carpenter, TSA; Zach Devine, LA; Phil Garverick, CSC; Patrick Norman, AAAA; Dulcy Sellon, UN

David Carpenter called the meeting to order at 7:30 pm and asked for a motion to approve the minutes from the March 11, 2012 Board of Directors meeting. Patrick made the motion to accept the minutes as published, Brad seconded the motion, and all voted aye.

David asked for a motion to have the Board approve increasing the non-athlete fees for 2013 to $55 per non-athlete and to include this item on the consent agenda, which would be offered at the House of Delegates meeting. Brad made this motion. Phil seconded the motion and all voted aye.

David reported that MVS needed to add athletes to several of the LSC’s committees in order to achieve the 20% representation needed for LEAP I completion. He proposed that Eric Sparks, Natalie French, Tyler Flower and Ben Sloan be added to the Board of Directors. Jolisa made the motion to consent to the appointment of these athletes to the Board of Directors, Phil seconded the motion and all voted aye.

Zach made the motion and Phil seconded it that the following swimmers appointed by the General Chair be added to MVS’s committees:

  • Officials Committee –Bryce Hinde, Amy Davis

  • Finance Committee – Aaron Dennis, Chris Carpenter

  • Budget Committee – Eric Sparks

  • Audit Committee – Jared Roberts

  • Nominating Committee – Haley Molden, Bryce Hinde

  • Meet Scheduling Committee – Eric Sparks

This motion was approved by a unanimous vote.

Jolisa gave the treasurer’s report and stated that our net registration income was up over $6,000 and sanction fee income was up $16,000 from the same time last year. The increase in registration fees and sanctions fees seem to have produced this increase. MVS’s large expenses will come at the end of the fiscal year, however, but she anticipates not having to withdraw as much money from the money market fund as was required to meet expenses last year.

David reported that the nominating committee will present the following slate to the House of Delegates as a consent agenda item: For two-year terms, General Chair, David Carpenter; Administrative Vice Chair, Randy Hinde; Senior Chair, Phil Garverick; At Large Delegates for a one-year term, James Kuhlman, Amanda Cook,Tony Portela. For two year terms on the Board of Review, George Schluter, Tom Kleiboeker, Clinton Bailey, Chris Novak (athlete), Brian Fries and Haley Molden.

Phil requested that newly elected Board members be invited to the Board of Directors meeting which is held in the summer at the Division I meet as observers in order to become familiar with Board activities before they took office in the fall. The Board agreed that this would be helpful to the new board members.

Patrick suggested that a Swimposium be undertaken during the weekend of our fall meeting in order to meet some of MVS’s LEAP II requirements. David agreed that this would be an item included in the House of Delegates consent agenda.

Phil reported that he had had a request from KCB that swimmers attending the American Long Course Championships in Austin, Texas who had achieved Junior cuts receive MVS reimbursements in the manner that MVS has reimbursed US Open and Junior qualifiers. This request would be for this year only and was being made because the US Open and Juniors had been scheduled later than usual in the season. Phil requested that this be considered by the House of Delegates.

The meeting adjourned at 8:15 pm.

Respectfully submitted,

Dulcy Sellon, Secretary
Missouri Valley Swimming, Inc.