Service Hour Policy

The success of TST is dependent on the participation of all families. We host several meets each year as well as social events, all of which necessitate many hours of work. We have a Service Hour Policy requiring families to take an active role in their child’s swimming, which means each family will be responsible for the operation of our swim club. WE NEED YOU TO PARTICIPATE! 

The service hour commitment is based on a set number of hours as determined by the Board each year. Both sign up for jobs and tracking of hours is done through the team website. A family member must check-in prior to each session to receive credit for those hours.

Each family has a full calendar year to complete their required hours by donating time or food at our events. The service hour year begins on September 1st and ends on August 31. Those swimmers that inactivate prior to season-end and have not fulfilled your entire service hour commitment, will have their account invoiced for each unfulfilled hour. 

  • For 2021-2022, the number of hours required per family annually is 14 hours with Novice families (oldest child) set at 10 hours. For families who join January 1 or later, the requirement will be 8 hours per year, regardless of level.
  • For any family who has a Novice swimmer and an upper level swimmer, the obligation is that of the older swimmer's level, not a sum of the two.
  • The billing rate is $75 per hour for any time “owed” to the team as of end of July and hours are billed on August 1st along with other outstanding fees. 
  • If the family requirement is fulfilled, then no additional dollars are “owed” to the team. 
  • Excess hours are not carried over to the following year.  
  • The penalty for not completing jobs or failing to show up to an event you have reserved without a three day notice will result in a $100 fine.

For swim meet operations, hours credited are for home meets only unless the team is assigned timing jobs for away championship meets only. Officials do received credit for hours worked at away meets as well. Parents are expected to help with timing, officiating, and general swim meet operations at home meets. 

Parents may need to help at home meets in which their child is not competing in order to fulfill their obligation. We are a team and we all need to work together to provide opportunities for all the swimmers. Job opportunities to earn hours are communicated through emails to membership prior to the positions opening on the website. Families must sign up through the website.


How Can My Family Earn Service Hours?


There are two main ways a family can earn their service hours:  1) volunteering at TST hosted swim meets, MV Championships, Region Championships and 2) volunteering for a position on an event committee or as a meet operation coordinator.


Swim Meet Volunteer Positions

Job opportunities for home swim meets are advertised on the team website several weeks prior to the beginning of each meet.  The number of hours per position varies based on the size and level of each swim meet and are usually first come, first served. The hours indicated on the job sign up are an estimate and may be adjusted once the meet timeline has been determined or following the meet if there is a significant difference in the length of a sessions (shorter or longer than anticipated).


TST does host a variety of meets ranging from short, intrasquad meets to multi-day invitationals. "Friday Night Lights" require the least amount of volunteer support as these meets are less formal and are designed to be short in duration as introductory meets for new swimmers. Large invitationals like the TST Fall Roundup, MV Swimming championship meets (Districts & Champs), TST Tri-Meets, etc., all require an "All Hands on Deck" approach to run smoothly and successfully.


Club Operations & Committee Positions


Many of the positions may require a year-long commitment or are more time intensive. These positions include Lap-A-Thon Chairperson (if applicable), Hospitality Coordinator, Concessions Coordinator, and Spring Banquet Chairperson as well as other positions. Individuals who volunteer for one of the year-long, annual positions typically meet their family service hour requirement following the completion of their position.


Other positions that support these main positions are also credited at an hourly rate. For example, a Banquet Assistant is credited at an hourly rate as are Special Events helpers, Lap-a-thon helpers, etc.  Emails will be sent to membership regarding available positions as openings occur.  As a staff, we continue to look for new ways to improve existing events and involve new individuals to assist with areas of need. 


The success of TST is dependent on the participation of all families.  Each family's time and efforts is essential to the team's ability to host a variety of meets and events each season. There are ample opportunities to volunteer throughout the year in a variety of ways so no family should owe hours at the end of the season. If you have questions regarding the service hour commitment, please contact the TST office to discuss further.


Swim meet positions include, but isn't limited to, the following:

  • Set up/Take Down 

  • Timer/Head Timer

  • Runner

  • Announcer

  • Hospitality Server

  • Concessions Chairperson

  • Concessions Server

  • Awards

Swim meet positions that require training/certifications: