Volunteer Policy

We support the YMCA values of caring, honesty, respect, and responsibility. We also recognize that these values contribute to the success of our team in developing young swimmers into state and national champions. Continuous family support for our team and coaches is a huge factor in the continued success of out program. Doing this requires parents/guardians and family members to be dedicated volunteers throughout the season as we host meets to support our club travels. In order to successfully host these meets we must have the involvement of all families. 

We ask each family to volunteer a minimum of 5 sessions per season. For larger meets like a mutli-day invitational we ask that families help on multiple days. For new families this is a great way to learn about the sport and to build life long friendships.  Swimming is a TEAM sport and as parents we can lead by example by supporting the team as a volunteer.  Here are some of the volunteer spots that we need at most meets.

  • Timers: Two timers per lane are needed as a backup to the timing system. Each Timer is given a plunger to use upon completion of the race and a backup manual watch is also used. One Timer must record the manual watch time on a clipboard provided at the Timer Meeting. The meet manager will announce the timers meeting prior to the session, approximately 30 minutes before the start of the meet so that instructions can be given by the officials. This is a great position for those who like to be in the action and interact with the kids. In a two pool meet, 32 timers are needed for each session. NO EXPERIENCE NEEDED!
  • Hospitality: Prepares and serves meals and drinks to coaches and officials as well as drinks and snacks to timers. Parents are frequently asked to help supply snacks and baked goods prior to the meet. Two hospitality workers are needed for each session of the meet. They should check in with the hospitality chair 30 minutes prior to each session. NO EXPERIENCE NEEDED!
  • Awards: Prepare and sort ribbons, medals, and other awards, apply result stickers as they arrive from scoring, and place in appropriate team baskets. Arrive 10 minutes prior to each session and report to the awards coordinator. Two awards volunteers are needed for each session. NO EXPERIENCE NEEDED although an understanding of swimming and events helps!
  • Announcer: The announcer uses the P.A. system to announce each event, heat, and swimmer in the water. Results are also announced when confirmed. Plan on arriving for your post 10 minutes before warm-up begins. IF YOU LIKE TO TALK AND ARE GOOD AT GUESSING NAME PRONOUNCIATIONS THIS MIGHT BE FOR YOU! NO EXPERIENCE NEEDED.
  • Heat Sheet Sales: Heat Sheets are on sale at the entrance to the pool on meet days. This person must maintain a cash box and one volunteer is needed. 
  • Console and Scoring Computer Workers: Some training is needed, but someone will be there to help you learn. Two console workers and a scoring computer worker are needed per session. MUST UNDERGO ON-THE-JOB TRAINING.
  • Officials/Referee, Starter, Stroke and Turn Judges: 12 volunteers to be referees, starters, and stroke and turn judges are needed for each session. Training is required for these positions. Clinics are given at most meets.
  • Meet Marshals: Meet marshals are responsible for maintaining a safe environment on the deck and in the warm down pool. NO EXPERIENCE NEEDED!
  • Set up/Tear down: Timing systems, chairs and barricades need to be put in place. And what goes up must come down. Volunteers are needed prior to the meet and after the final session of the meet to help set up and take down. The more the merrier. NO EXPERIENCE NEEDED!