MEET SIGN UP

 

Swimmers are automatically comitted to attend all swim meets. Parents are responsible for declining days/sessions that swimmers are unavailable prior to the deadline.

Log in to your Team Unify account and click the Swim Meets link on the home page to find detailed information about team sponsored meets, including dates, times, and locations. Entry deadlines are normally two weeks prior to the event, but in some cases fill up early or have reservations and require entry well in advance. Note that due to Covid-19, meets may be posted and canceled with little notice; we will do our best to provide information as early as possible.

Information about each meet is accessed by clicking the meet name under “Events.” Parents may commit swimmers to meets and specify days/sessions available and swimmers availability for relays using the online meet entries portal on the website. Coaches will then choose appropriate events for swimmers based on that information.

Some swim meets may be restricted, and only swimmers who meet certain age or time qualifications will be invited to a swim meet. Meets with no restrictions will be labeled ALL AGES; NO QUALIFYING TIMES. Meets that require certian "cut" times will be labeled CUT MEET; QUALIFYING TIMES WILL BE ENFORCED. 

 

TO DECLINE TO ATTEND A MEET:

  • Log in to your Team Unify Account and go to the Events link on the menu bar.
  • Click on the “Attend this Event” button associated with the meet. 
    • ​An Athlete Sign up window opens with information about the meet. Clicking on the meet name in this window gives you information about the meet itself (event list, ages, distances, etc.).
    • You will also be able to access the sanctioned meet documentation showing location, warm-up times, awards, entries limits, etc., published by the host team. It is very important that you carefully read through this information before committing to attend the meet. Questions about the sanctioned meet information should be directed to the Head Coach.
  • Indicate for each of your swimmers whether they will attend the meet, and indicate which days/sessions they are available
  • A dialog box is also available for special messages, such as days your swimmer cannot attend a certain session, restrictions in times available, or your desire that your swimmer not participate in relays. 

 

Submit entry commitments by the deadline stated on the event. We must have timely entries for relay assignments, and to ensure swimmers are in appropriate events. Coaches reserve the right to add or delete entries that are appropriate for each swimmer and have final say on all individual events and relays.

There is normally a limit to the number of individual and relay entries any swimmer may swim in the meet invitation. Normally for regular swim meets it is 4 or 5 individual and 1 relay event per day. Prelim and final invitational and state championships usually limit to 3 per day and up to 7 individual events per meet. 

There are no minimum events one can enter, but it is recommended that a swimmer race as many events as he/she is able.

If you need to cancel meet participation after the entry deadline no refund of fees will be provided.

 

MEET COSTS

Scarlet swimmers/families are responsible for all meet entry fees. These may include individual event fees, relay fees, and facility and splash fees. Prices vary and are specified in the meet information provided by the meet host. Meet fees are paid to the host team by Scarlet when the swimmers' entries are submitted. Each swimmer’s total meet fees are then charged to the swimmer’s family account. Meet fees will not be refunded, even if the swimmer does not swim one or more events at the meet, regardless of the reason for not swimming (including illness, injury, weather, etc.).  

Relay fees are charged to the four swimmers comprising the relay team. If your swimmer becomes unable to swim in a relay, please notify the Meet Coach as soon as possible, so that another swimmer may be substituted on the relay team. Failure to notify the coach on deck at the meet of a swimmer’s inability to swim the relay will result in the swimmer being charged the entire relay fee. The team is charged whether we swim the relay or not. 

Scarlet families must provide and pay for their own transportation and/or make their own carpooling arrangements. Scarlet families are also responsible for reserving and paying for their own lodging. When possible, Scarlet reserves limited blocks of hotel rooms for out-of-town meets at discounted rates, available on a first-come-first-served basis. Information about blocks of hotel rooms will be posted on the Scarlet website.

Additional fees that may be incurred at a meet include admission fees and purchase of heat sheets, which show the event, heat, and lane a swimmer is participating in.