Policies

Anti Bullying Policy

Bullying of any kind is unacceptable at Hilton Area Swim Team (HAST) and will not be tolerated. Bullying is counterproductive to team spirit and can be devastating to a victim. The Club is committed to providing a safe, caring and friendly environment for all of our members. If bullying does occur, all athletes and parents should know that incidents will be dealt with promptly and effectively. Anyone who knows that bullying is happening is expected to tell the Safety Officer, a coach or board member.

Download the HAST Anti Bullying Policy Document

Download the Parental Acknowledgement Form

Fundraising Policy

The Fundraising Committee will oversee HAST fundraising activities. A minimum of three fundraisers will be conducted during the 2019-2020 SCY season. These will include Applebees Pancake Breakfast (10/27) and advertising for our meet programs. To be fair to all members, fundraising is mandatory for all team participants, as the monies generated from these events are used for our swimmers needs. Your participation as parent volunteers in the past has been outstanding, and we look forward to your continued support for our swimmers.

Each HAST family is required to raise a minimum of $50 profit from fundraising activities. As a parent run club we need support from all members and while it is highly discouraged, you may also choose to “buy out” your fundraising obligation. A sheet will be posted near the sign-up area that will be updated after each fundraiser with money raised by each family. Any shortfall against the $50 minimum will be billed to the families account prior to December 31s t. When a family reaches $150 raised, 50% of their profits raised after that point will be credited to their account for use in paying future swimming obligations.

HAST Invitational Meet Volunteering Policy

HAST will host a total of four invitational meets throughout the SCY season. These meets include

  • Veterans Day Meet (11/10)
  • Winter Warrior Challenge (1/11-1/12)
  • Niagara Championship Qualifier (2/24-2/26)
  • IMX Madness Meet (3/28-3/29).

These meets represent a significant source of revenue for the team and require member participation to host. Sign-ups to volunteer for various meet positions will be conducted for each of the meets several weeks prior to the event. The Meet Planning Committee will maintain a list of how many sessions each family has worked during these four invitationals and post in the pool area near attendance sheets to keep families updated. A $100 fine will be assessed to families not working a minimum of 8 sessions across the four meets. A request should be made to the board before January 1, 2020 if unusual circumstances prevent the ability to work 8 sessions. Alternate non-meet activities could be substituted with board approval.

Non-HAST Sponsored Meet Volunteering Policy

Example: GVLS Meets

HAST is also required to provide timers and fill other volunteer positions at certain meets and relies upon all parents to fill these spots. When required, ALL swimmers attending must have a parent or designated non-swimmer available to help. Parents who have swimmers attending these meets will be assigned a position and the list will be emailed the night before along with the program (if it is provided to us in time).

Team Travel

HAST will occasionally travel to attend swim meets and other activities outside of the Rochester area in order to provide a complete competitive experience for its athletes. Team travel is defined as overnight travel to a swim meet, practice, event or other team activity that is planned and supervised by HAST. The HAST Safety Officer will ensure that participants in any team travel activities sign the HAST Travel Policy prior to leaving for the activity. A $10 surcharge will be charged per swimmer for each team travel activity to help offset the costs associated with the event.