2019-2020 Sea Dragons Swim Club Membership Dues Policy

Effective 11/18/19 - updates in red

Our season begins September 9, 2019. The short-course (25-yard pool) meet season begins in October and ends in mid-April. The long-course (50-meter pool) meet season beings in late April and ends in July. We continue practicing through mid of August, which includes a special 2-week period called Technique Camp.

Our annual membership fees are:

  • Developmental Practice Group Annual Tuition: $550
  • Bronze Practice Group Annual Tuition: $770
  • Silver Practice Group Annual Tuition: $990
  • Gold Practice Group Annual Tuition: $1200
  • College Membership Annual Tuition*: $200
  • 2-week Trial Membership: Free

In addition to our membership fees, all members must pay the USA Swimming membership fee of $82, due at the time of registration.

*College Membership is only valid during college breaks and in the summer. Additional fees will apply if a college swimmer attends a meet with an SDSC coach when no bronze, silver, and/or gold practice group swimmers attend.

Available Discounts:

  • East Rochester discount:
    • Residents of East Rochester will receive a 15% discount, but are then not eligible for the school swimmer discount
    • Exceptions to this discount:
      • You are not eligible to receive the 15% off and a school swimmer discount, only one discount is accepted, whichever is of greater value
      • If you are a resident of East Rochester and have 2 or more swimmers, you will receive 15% off the dues of your lowest level swimmer. For the 2nd swimmer in your account, you will either receive the 15% discount or the multi-swimmer discount, whichever is of greater value, but not both discounts, for the 3rd or more swimmer in your account, you will only receive the multi-swimmer discount, as it’s a greater value
      • College swimmers are not eligible for this discount
  • Multi-swimmer discount
    • If you are registering 2 swimmers in your account, you will receive $100 off the total bill
    • If you are registering 3 swimmers in your account, you will receive $450 off the total bill
    • If you are registering 4 swimmers in your account, you will receive $800 off the total bill
    • Exceptions to this discount:
      • College swimmers are not eligible towards counting as multi-swimmer per account
      • If you are a resident of East Rochester and have 2 or more swimmers, you will receive 15% off the dues of your lowest level swimmer. For the 2nd swimmer in your account, you will either receive the 15% discount or the multi-swimmer discount, whichever is of greater value, but not both discounts, for the 3rd or more swimmer in your account, you will only receive the multi-swimmer discount, as it’s a greater value
      • The multi-swimmer discount is only valid through January 31, 2020
  • School Swimmer discount (Swimmer is on a Modified, JV, Varsity swim team for the 2019-2020 season):
    • If you are registering one or more school swimmers, you will receive $100 off the total bill
    • Exceptions to this discount:
      • If you are a resident of East Rochester, you will receive either the 15% discount or the multi-swimmer discount, whichever is of greater value, but not both discounts
      • If you have 2 swimmers in your account and they both swim for school, only 1 of them is eligible for the school swimmer discount
      • If you have 3 swimmers in your account and 2 or more swim for school, only 1 of them is eligible for the school swimmer discount
      • If you receive a prorated membership discount, then you are not eligible for the school swimmer discount
  • Ref, Starter discount:
    • If you are a current  Ref or Starter, one of your swimmers receives half off their annual tuition in addition to other discounts they are eligible for and you would be excused from any mandatory fundraising, although participation is encouraged
    • However, you must agree to being a Ref or Starter for a minimum of 2 sessions at our annual Fire in the Water meet and a minimum of 2 sessions at our annual Snowball meet
    • SDSC would also strongly encourage you to volunteer at our GVSL and closed meets
  • AO, Ref, Starter - College Swimmer discount:
    • If your swimmer(s) qualifies for a college membership and you are a current AO, Ref, or Starter, your college swimmer(s) receives $200 off their annual tuition
    • SDSC would also pay for your official certification with USA Swimming
    • However, you must agree to being an AO, Ref, or Starter for a minimum of 2 sessions at our annual Fire in the Water meet and a minimum of 2 sessions at our annual Snowball meet
    • SDSC would also encourage you to volunteer at our gvsl and closed meets

Billing:

If you register between September and February* billing will be:

  • The day you register, you will be billed:
    • $82 for the USA Swimming Membership (non-refundable)
    • $350 towards your annual SDSC membership dues (non-refundable)
    • Credited for any East Rochester and/or multi-swimmer discounts you are eligible for
  • You will be billed $105 for Bronze Practice Group Swimmers, $160 for Silver Practice Group Swimmers, and $212.50 for Gold Practice Group Swimmers on the following dates:
    • December 1
    • January 1
    • February 1
    • March 1
  • You will be billed $100 for Developmental Practice Group Swimmers on the following dates:
    • December 1
    • January 1

* If you register between December and February, you need to work with the Treasurer and Registrar to make sure billing is accurate

  • You will be credited for any School Swimmer and/or AO, Ref, Starter - College Swimmer discounts on January 1
  • College Swimmers will be billed in full at the time of registering ($200, plus the USA Swimming Membership)
  • If you join between March and the end of the season, you will be billed in full at the time of registering

Proration Policy:

  • If you receive a prorated discount, you are not eligible for the school swimmer discount
  • Proration table does not include $82 for the USA Swimming Membership
  • Prorated membership table:

      

Registration Month

Sept

Oct

Nov

Dec

Jan

Feb

March

April

May

June

July

Developmental

550

550

550

500

425

350

300

250

200

150

150

Bronze

770

770

770

700

600

500

400

300

250

200

200

Silver

990

990

990

850

750

650

525

400

300

200

200

Gold

1200

1200

1200

1025

900

800

650

500

350

200

200

 

Meet Admin Fees:

In addition to meet fees listed in meet announcements, you will also be charged a $3 admin fee per swimmer per meet to help offset the coaching costs. The following exceptions apply:

  • There is no admin fee for any free meet such as GVSL League meets (not including the GVSL Championship meets) and the Summer Showdown series, but may possibly have a Niagara LSC fee of $2 per swimmer

Mandatory Fundraising:

The Sea Dragons Swim Club is not financially viable on membership dues alone. Hosting meets and fundraising also significantly offset our annual expenses. We hold several fundraisers each season. Each member must raise a minimum of $150, or a family minimum of $300, whichever value is lower, combined over these fundraisers. Any family who fails to raise the minimum will be billed for payment due on May 1.

Note: For fundraisers that sell items such as pies, tickets, or apparel - 1 item sold = $5 towards the minimum value owed.

Pro-rated Fundraising Requirements:

  • Members that join September 1 - December 31 must raise a minimum of $150 per member, or $300 per family
  • Members that join January 1 - February 29 must raise a minimum of $100 per member, or $200 per family
  • Members that join after March 1 will have no fundraising requirement, but are encouraged to fundraise as much as possible!

Refund Policy:

The Sea Dragons Swim Club has found it necessary to establish a firm no refund policy concerning annual membership dues and registration fees for registered swimmers who have requested a refund. Our financial commitments involve annual contracts based on swimmer registrations. Sea Dragons Swim Club is obligated to fulfill these contracts regardless of the number of swimmers in the water at any time. We understand many of our swimmers may experience, at some time during the season, illness, injury, over-commitment, decreased interest, or problems that may take them out of the water. While we regret these problems, no refund of registration fees and/or dues will be made for swimmers who are out of the water.

Cancellation Policy:

Any member who wishes to discontinue their membership must submit in writing such desire to the Board President and will only be eligible for the Sea Dragons Swim Club Cancellation Policy if they discontinue their membership by December 31. The Cancellation Policy enables the discontinued swimmer to not be held responsible for paying the remainder of their annual membership dues, starting with the first billing cycle after they have left the club. They are however, responsible for any additional charges incurred such as meet fees, team events, and team gear. The discontinued swimmer will not be reimbursed for any membership dues and registrations fees already paid to the club.