2019-2020 Sea Dragons Swim Club Volunteer Opportunities and Requirements

Effective 9/1/19

In order for our club-hosted meets and events to be successful, we need assistance from all families! All families are expected to volunteer at least 24 hours during the season. In the event you are unable to meet those 24 hours, your Sea Dragons account will be charged $10 for every missing hour. Of these 24 hours:

  • At least 8 hours must be completed between the Fire in the Water meet and the Snowball meet, with a minimum of 4 hours completed per meet
  • Families failing to volunteer a minimum of 4 hours at the Fire in the Water meet will be charged the week after the meet $10 per hour not completed (up to $40)
  • Families failing to volunteer a minimum of 4 hours at the Snowball meet will be charged the week after the meet $10 per hour not completed (up to $40)
  • Families will have the rest of the swim year to complete the rest of their volunteer hour commitment and will be charged the week after Splash Bash $10 per hour not completed (up to $160)
  • All family members are able to contribute to the volunteer hour requirements (including swimmers)

Our hope is not to have any families charged, but that this will encourage more participation at our events.

Pro-rated Volunteer Hours:

  • Families that join September 1 - December 31 will have a 24 hour requirement.
  • Families that join January 1 - February 29 will have a 16 hour requirement.
  • Families that join after March 1 will have no volunteer hour requirements, but are encouraged to volunteer as much as possible!

Throughout the year, there are several opportunities for you to meet the 24 hours:

SDSC-Hosted Meets:

  • Awards Team Leader – oversight of awards table. Awards table typically placed in hallway between pool and cafeteria.
  • Awards Table Staff – using meet results to label awards during the meet
  • Awards Heat Ribbon Presenter – on deck presenting heat winner ribbon to swimmer taking first place in their heat (great job for swimmers not swimming that session)
  • Clerk of Course – in the cafeteria lining swimmers up for their events and escorting younger swimmers out to pool deck to ensure they stay in order
  • Colorado Timing Equipment Operator – on pool deck at computer table. This is the equipment used to the electronic timing system
  • Computer Operator – on pool deck at computer table. Operating computer to manage results
  • Computer Table Backup/Training
  • Concessions/Hospitality Staff – in the cafeteria selling items to swimmers and families (concessions) and ensuring hospitality for coaches and officials is maintained throughout the meet (food and beverage table). Rounding on deck with water for those working the meet.
  • Head Timer – on deck providing instruction and oversight to lane timers
  • Lane Timer – on deck, typically with a partner. Using stop watch to time swimmer in your lane, record on clip board. Most pools also require one timer to use “plunger” to back up electronic timing system
  • Marshal – helping to promote a safe swim meet for all. Typically stationed on pool deck and/or cafeteria to ensure no running, no parents beyond certain point, etc
  • Meet Operations Team Leader – oversight of all aspects of the meet
  • Meet Runner – on deck, in cafeteria. Picking up timers sheets to deliver to timer table. Taking results sheets from timer table to deliver to awards table
  • Meet Tech Coordinator – oversight of all technical aspects of meet (timing system, computer, etc)
  • Officials – Must be certified by USA Swimming
    • Stroke & Turn/Starter/Referee
    • Administrative Official
  • Program Sales – at pool entrance. Selling programs to spectators as they arrive to the meet.
  • Programs Team Leader – oversight of meet program production and sales.
  • Set-Up and Clean-Up Before and After Meet
  • Various food and other donations – families are asked to donate food and beverage items for both the concessions as well as hospitality area

SDSC Committees: 

Committee participation yields in volunteer hours. Committee signups are on the Events page of the Sea Dragons website.

  • Awards
  • Banquet
  • Fundraising
  • Holiday Party
  • Marketing / Advertising
  • Psych Nights
  • Splash Bash
  • Swim-A-Thon
  • Team building

SDSC Board: 

Board members receive 24 volunteer hours.

  • President
  • Vice President
  • Treasurer
  • Assistant Treasurer
  • Secretary
  • Past President
  • Registrar
  • Meet Director
  • Officials Coordinator
  • Marketing Coordinator
  • Volunteer Coordinator
  • Event Coordinator
  • Pool Rep

Parent Supervisor at East Rochester Open Swim Nights: 

Sea Dragons Swim Club provides adult supervision during East Rochester Open Swim times. Hours of volunteer coverage will equal volunteer hours earned.

Food Donations: 

A number of club-hosted events (meets, Holiday party, Splash Bash, etc) require food donations, either store-bought or prepared dishes, drinks, snacks, etc. Food/drink donations will count for volunteer time.

Officials: 

In order to become certified, officials are required to attend a clinic, take a test, and shadow on deck with other officials. Hours earned are as follows:

  • Clinic                   2 hours
  • Test                     2 hours
  • Shadowing         actual hours worked
  • Officiating          actual hours worked

SDSC will reimburse participants for the cost of background checks, and the club will take care of the USA Swim registration and associated cost, with the anticipation of officials participating in officiating meets once they are certified.

NON-SDSC-Hosted Meets:

Many times clubs will ask for assistance with volunteers at their meets. Typically they are asking for timers, officials, and marshals. We are usually notified right before the meet of what the needs will be.

Summer Long Course Season:

Families participating in long course season may be expected to volunteer (timers, officials, marshal, etc) at meets where they have children competing.

Volunteer Hour Tracking:

Volunteer hours are associated with each active account. While regular reminders and updates will be sent by the Volunteer Coordinator to all club accounts (via email), all members can check their own account real time. The process to check hours on-line is:

Go to your "My Account"/”My Reports”/ “Service Hours Forecast for My Account”.  This report needs a timeframe to run. Please enter 9/1/17 through to “today”. The bottom of the report will give you the current “points” or hours, total needed (24 hrs for most families) and current balance.