PARENT BOOSTER CLUB

All meetings are on the 1st Wednesday of every month @5:30 PM in person  -OR- via Zoom.

Purpose: 

The AMFY Parent Boosters shall operate as a parent-run group that works to assist the Swim Team Coordinator and coaching staff to further the success of the team. They will work to provide a solid fundraising effort each year through various team and group activities. They will assist with volunteer coordination and help ensure we have adequate officials. All parents/guardians of active AMFY swimmers are considered part of the Boosters and are welcome to participate in Booster meetings and activities.

 

MEETING MINUTES:

Wednesday, July 19 -Booster Managers Pre-Season Meeting

Booster Captains

3-5 members will be designated ”Booster Captains” at the start of the Fall/Winter season. These members will be overall leaders of the Boosters who provide a large part of the organization and direction of the Boosters and work with the Swim Team Coordinator to support the general direction of the team. 

Booster Captains are not required to fulfill any specific worker shifts. However, as Captains they are looked upon to help facilitate any need the team may have and should fill in where needed.

Booster Captains are required to register with USA Swimming as an Administrator for AMFY. If they need a higher registration category for another position, that will suffice for the Captaincy position.


Patty Lefeld ([email protected])

Finance Manager:  Jill  Triplett  ([email protected])

Officials Coordinator: Anne Wendeln ([email protected])
*All questions and concerns about becoming an official or the operations of an official for our team must go through Anne. 

-Serves as team liaison with other teams when officials are needed at home and 

away meets.

-Recruits new parents to become officials.

-Assists with attaining and maintaining credentials for AMFY officials.

Please join us for our next Parent Booster Meeting. We cannot make this a team without your support. 

COMMITTEES: We are always looking for parent volunteers to help manage these committees. Worker Credit is given for managing.

Booster Committees

The Boosters will strive to fill Booster Committee positions consistently throughout the year. These committees should have one chairperson. Certain committees can have more than one chairperson if approved by the Swim Team Coordinator. Other helpers to the committee chair can be considered if needed, and they may receive worker shifts as designated by the Swim Team Coordinator.
 

Home Meet Concessions -

  • Organizes the concession stand for the home meets like the Great White Invitational
  • Collections of family donations and/or outside meals will be done for home meets, such as the Great White Invitational. 
  • Also assist in supplying food/drink for hospitality room
  • The Concessions Chair should plan to work as needed in Concessions for the Great White Invite. Otherwise, the Concessions Coordinator is only required to work one shift during Championship season.         

Banquet/Party Planning - 

  • Coordinates team holiday party in December
  • Coordinates banquet planning and facility preparation
  • Coordinates team spirit materials at meets (example: PCY Invitational parade)
  • May be called upon to organize the purchases of ribbons, medals, and trophies as needed for home swim meets and end-of-season banquet (Mercer Awards) 
  • Banquet/Party Planning chair only needs to work one shift at Great White

  Spirit Apparel - 

  • Designs, coordinates, and orders AMFY team apparel
  • Regular season apparel (team t-shirt)
  • Championship season apparel (awards/apparel for A’s, AA’s, Zones)
  • Assists with collecting money and distribution for apparel and distributing apparel as needed
  • May be called upon to help with awards related to the Beast Challenge
  • The Spirit Apparel chair must work one shift at Great White and one shift during Championships season

    Fundraisers -  

  • Organizes fundraisers (examples: Eldora clean-up, meat-stick sales, Swim rally) and sponsorship activities (examples: lane sponsors, heat sheet ad sales)   POINTS SYSTEM
  • Responsible for tracking participation of families in fundraising throughout the year
  • The fundraising chair must work one shift at Great White and one shift during Championships season

Volunteer Coordinator (meet jobs)

  •     In charge of organizing and posting jobs on team website for swim meets, both home and away
  • Helps ensure the positions are filled.
  • Documents volunteer/worker attendance per family
  • The fundraising chair must work one shift at Great White and one shift during Championships season
  • The Volunteer coordinator should register with USA Swimming as an Administrator for AMFY. If they need a higher registration category for another position, that will suffice for the volunteer coordinator position.

Home Meet Coordinator (oversees the operation of home meets) 

  • Organizes all home swim meets, including GWN
  • Works with Meet director (or serves as meet director) for Great White to ensure successful meet
  • Works with other committees as necessary to ensure meets are run well
  • The Home Meet Coordinator must work one shift during Championship season (in addition to duties during home meets)
  • The home meet coordinator should register with USA Swimming as an Administrator for AMFY. If they need a higher registration category for another position, that will suffice for the home meet coordinator position.

Computer/Timing 

  • Organizes and maintains both the Colorado (meet ops) and computer scoring systems owned by AMFY
  • Inventories computer equipment yearly
  • Helps set-up/tear down timing and other equipment at home meets
  • Makes suggestions to Boosters on items that need to be replaced or repaired
  • The Computer/timing chair must work one shift during Championship season (in addition to duties during home meets)

Time Tracker  

  • After each meet they print the best times report, label and fill envelopes of best time awards for each swimmer, and place in family folder
  • Updates time drop spreadsheet after every meet and routinely posts time drop tally report on bulletin board with times
  • Routinely updates bulletin board with A, AA, Zone, and National qualifiers
  • Assists Swim Team Coordinator in tracking new team records

Communications (Facebook, Remind, Webpage) 

  • Assists the Swim Team Coordinator with maintaining the AMFY team website
  • Can aid in updating news and meet information on the AMFY team website
  • May push important Remind notices to team
  • Help to coordinate postings to AMFY Facebook page
  • The Communications chair must work one shift at Great White and one shift during Championships season

Team Photographer - 

  • Takes pictures during team events
  • helps organize end-of-season photo presentation
  • The team photographer must work one shift at Great White and one shift during Championships season

The team photographer should register with USA Swimming as an Administrator for AMFY. If they need a higher registration category for another position, that will suffice for the team photographer position.



 

Team Booster General Expectations

Meetings

        The Boosters shall meet once a month either in-person or virtually

  • At least 9 meetings per calendar year should be held
  • Captains/Swim Team Coordinator may opt to cancel a meeting in April, May, June or July if there is little agenda to discuss
  • Booster Captains should not miss more than 2 meetings per year
  • Booster Committee chairs should not miss more than 3 meetings per year
  • The Swim Team Coordinator shall be responsible to run the meetings or may designate a Booster Captain to run in his/her absence
  • Meeting dates, times, locations/dial-in info shall be posted to the swim team website in advance
    • All swim team parents with a swimmer actively participating in AMFY are welcome to attend meetings provided they do not disrupt meeting
  • ​One Booster captain shall be designated as the note-taker for the meeting and should prepare minutes after the meeting for posting to the team website within one week of the meeting
  • A committee chair can also assume this role if no booster captains are available to take notes