Blue Dolphins Swim Board and Volunteer Information

What is the Blue Dolphins Swim Team Board of Directors:

As a small, non-profit organization, we are run by a volunteer Board. This Board, along with other volunteers, performs the tasks required to operate our club. Our Board is comprised of team member parents, who work together, to make sure the team stays safe, viable and competitive. The Board meets once a month, and together they tackle the management side of the business and they vote on decisions that affect the club. Depending on role requirements, Board members may volunteer their time behind the scenes, at practice and/or during swim meets. The Board and other volunteers perform tasks that enable our team to function and that help ensure that our athletes have a local pool and swim team to train on. 

Basic Board responsibilities:

1. Determine the teams mission and purpose

2. Select the head swim coach

3. Support the head coach and review his/her performance annualy

4. Ensure effective team management & planning

5. Determine, monitor and strengthen the team’s programs and services

6. Ensure adequate resources

7. Protect assets and provide financial oversight

8. Build a competent board

9. Ensure legal and ethical integrity and maintain accountability

10. Enhance the team’s public standing & membership.

How can I join the Board:

If you are interested, we are currently growing our board. There are several available positions on the Board that will benefit from your time and skill set. Training is available. If interested, please email [email protected], & CC:[email protected]

Board of Directors Officer Positions: (An elected position that serves a two year term)

President, Vice President, Treasurer & Co-Fundraising Chair, Secretary & Officiating Representative, Lead Fundraising & Events Chair, Meet Director & Safe Sport Representative, Member at Large.

Other Volunteer Positions: 

Volunteer Chair,Media/Marketing Chair, Membership Chair, Webmaster, Officiating!


Board of Directors Position Descriptions:

President:  Chief Officer of the Club, presides over Club and Board meetings, advises Directors on matters of team business and executes contracts on behalf of the team. Acts as ex-officio member of all committees. Exercises general supervision over teams business and affairs. Responsible for organizational development and leadership of the clubs direction.

Vice President. Presides at meetings in the absence of the President. Assists with presidential duties at the direction of the President. Assists as the club outreach representative (goal: increase membership, follow up with prospective athletes & parents etc.)

Secretary: Attends all BOD meetings, records all minutes and votes, keeps and prepares a record of meeting minutes. Establishes location and time of monthly Board meetings, notifies Board Members of meetings, publishes Board Meeting schedule and serves notice to general membership of all special meetings. Maintains club correspondence, business files and records.

Treasurer & Co-Fundraising Chair: Establishes and manages fiscal budget, advises Board on budget and finance issues. Keeps and maintains books and business transactions. Collects Club fees and performs correspondence in regards to their collection. Presents quarterly financial statements. Accounts for and reviews fees and fundraising. Pays club expenses and entry fees. Ensures the completion of all required financial filings and reports required to remain 501c(3) compliant, at the federal and state level. Works with a committee to audit financial records at the end of the fiscal year. Assists in planning and execution of fundrasing with the direction from the Fundraising & Events chair.

Meet Director & Safe Sport Cordinator: Coordinates and plans home meets. Responsible for all activities involved in planning any USA sanctioned meet. Attends OSI meetings on behalf of Blue Dolphins Swim Team. Maintains communication with Head Coach, Volunteer Chair and parents. Registers with USA swimming as a non-athlete. Distributes, collects, processes and delivers meet entries in coordination with Head Coach. Coordinates all financing and meet fees with the Treasurer. Keeps meet records, and publish them at the end of the season.

Members at Large: Serves on boards and committees to provide guidance and leadership for Club functions. Assists in any other job functions that are needed to progress the team operations, standings & membership.

Fundrasing/Events & Social Chair:   Organizes and promotes fundraising opportunities to e  nsure that the club can operate; meeting fundraising goals by the end of the year. Organizes & promotes activities for the club that includes social events in coordination with Head Coach. Organizes committees, volunteers, supervision and leads communication about these activites.

Other Volunteer or Board Positions: (you're not required to be on the Board to help, our team can use all the support it can get)

Membership Chair: Responsible for recruiting, registering, and welcoming new swimmers and members. Communicates with members and prospective members about issues pertaining to membership and addresses problems relating to members not in good standing. Ensure that all swimmers are currently USA registered.

Volunteer Chair/Coordinator: Assigns parent volunteer jobs, tracks volunteer requirements/hours and sends reminders to families who haven’t met requirements. Coordinates volunteers for set up and clean up of home meets.

Media/Marketing Chair: Regularly updates and maintains various forms of social media/marketing for the club. Coordinates, promotes, orders and manages delivery of team apparel, caps and marketing material.

Webmaster: Updates and maintains website content, including team feeds and team resources. Coordinates with Events and Social Chairs and manages event signup activities.

Swim Official: Officiate at swim meets. Get registered with USA Swimming and perform required Official training, then volunteer to officiate at swim meets. (Did you know that most swim meets only accept a teams registration if they can agree to bring officials also - so we need several officials on our team.)