Bend Swim Club

Handbook

 

 

 

“BUILDING CHAMPIONS IN AND OUT OF THE WATER”

 

Contents

Welcome to the Bend Swim Club! 11

Memo to New Parents 2

About Bend Swim Club. 3

Vision. 3

Mission. 3

Core Objectives 3

Build the Base. 4

Promote the Sport 4

Achieve Sustained Competitive Success. 4

Bend Swim Club Goals: 5

For the Swimmers 5

FOR the Team.. 5

FOR the Families 5

FOR the Community. 5

Contact Information. 6

Communication. 6

Coach’s Email Newsletter 6

Membership Roster 7

Swimmer’s Times 7

Email 7

Coaching Staff 8

Coach’s Responsibilities 8

2018- 2019 Coaching Staff 9

Bend Swim Club Age Group Programs 11

Eligibility. 12

Training Group. 12

Red Group - 12

Blue Group. 12

Bronze Group. 12

Silver Group - 12

Gold Group - 13

Changes in Groups. 13

Practice Information. 13

SWIM TIMES AND SCHEDULES-Fall, Winter and Spring. 13

SUMMER TIMES AND SCHEDULES. 14

Practice Policies 14

Equipment Requirements. 15

Attendance Policies 15

Pool Rules 15

Swim Meet Information. 17

Seasons 17

Competitive Groups. 17

Meet Schedule. 18

Classification of Meets 18

Eligibility. 19

Entering a Swim Meet 19

Transportation to Meets. 19

Hotel Accommodations at Meets 19

Coaching at Meets 20

At the Meet 20

Meet Tips for Parents. 20

What to Take to a Meet 21

Non-Swimming Siblings 21

Swimmer Responsibilities 22

Discipline. 22

Parent Responsibilities 23

Conduct 24

Problems with the Coaching Staff 25

Volunteer Information. 26

1. Fundraising. 26

2. Club Activities 26

3. At Swim Meets –. 26

• Facility Set Up. 27

• Facility Take Down. 27

• Lane Timer 27

• Head Timer 27

• Marshall 27

• Runner 27

• Heat Winner 27

• Awards 27

• Heat Sheet Sales. 27

• Bull Pen. 28

• Concessions –. 28

• Hospitality. 28

• Camping Pass Sales 28

• Garbage Collection –. 28

• Meet Director 28

• Announcer 29

• Starter 29

Volunteer Commitment 29

Bend Swim Club Board of Directors. 30

Board Job Responsibilities 30

President 30

Vice President 30

Treasurer 30

Secretary. 30

Member at Large. 30

Appendix A – Glossary of Terms. 31

Appendix C – Athlete/Swimmer Code of Conduct 34

Swimmer Responsibilities 34

Discipline. 34

Athlete Code of Conduct 34

Appendix B – Parent Code of Conduct 36

Parent Responsibilities 36

Appendix E – Minor Audio, Video & Photographic Release. 38

 

 

Welcome to the Bend Swim Club!

We are happy that you have taken an interest in our program and want to welcome you as Bend Swim Club members.  During the past years, the Bend Swim Club has provided many rewarding experiences for young swimmers of all ages and ability levels, as well as a place to be mentally and physically challenged in a wholesome environment.  By being a part of our competitive swimming program, your swimmers will have the opportunity to fulfill many of their physiological, emotional, and social needs.  We are certain that this experience will also help prepare them to become responsible adults.

We hope that you will make an effort to keep informed, assist when necessary, and enjoy the benefits of our successful and growing program.

The values of the Bend Swim Club are unique and cannot be directly compared to any other club.  The philosophy of this club incorporates the spirit of the Bend community.  The Bend Swim Club shall provide the last line in a well-rounded swimming program and make it a learning experience for those interested in increasing their swimming efficiency beyond that offered the learn-to-swim programs.  The club must insure competition at all levels so that each and every child competes at his or her own best level.  The Bend Swim Club shall also provide a social experience for children of all ages and provide an atmosphere of camaraderie and cohesiveness while maintaining discipline and physical training.

 

 

 

 

 

 

Memo to New Parents

Competitive swimming is an entirely new world, with a language of its own, which is learned in time with experience.  Patience and perseverance are the two most important traits both competitive swimmers and their parents need to develop.

It takes time to build the endurance necessary for sustained speed in races.  It also takes time to acquire the stroke and turn skill essential for speed.  This means a lot of repetitive practices before a new swimmer should even be thinking of entering a swim meet.  It also means that new swimmers can become unnecessarily discouraged.

Most children can learn to be good, competitive swimmers given time and determination.  The process is usually a slow one and can be frustrating at times if, at the offset, parental and swimmer expectations are unrealistic.  Even the best swimmers in the world reach time plateaus that can last for months.  Swimmers and their parents need to just hang in there when this occurs.  The best way you can help your swimmer succeed is for the whole family to acquire both of the "P" traits - patience and perseverance!  Another important thing to keep in mind is that swimmers are competing, not so much against other swimmers, as against their own best times.

Again, we are glad you have chosen to be a part of the Bend Swim Club.  It is a great group of kids and parents and we hope you find it a rewarding experience.

The sport of swimming has many benefits, including the people you and your child will meet. The camaraderie among swimmers is unique, and many swimmers become lifelong friends. One of the greatest benefits your child will gain from participating in an organized swim program is the life skills they will develop. These skills include time management, self-discipline and sportsmanship. Your child will reap the benefits of swimming long after their competitive participation ends. This handbook has been prepared to help you and your child succeed in this program. Supporting your child in swimming can be a very rewarding experience. The more involved you are, the greater the benefits will be. You may soon find yourself cheering at competitions, timing during meets or becoming a USA Swimming official. Whatever your role, your child’s experience has much to do with your positive support. Please ask questions of your coaches, board members and fellow parents. We are all working towards the same goal: to provide your child with the best possible experience in swimming.

 

About Bend Swim Club

“BUILDING CHAMPIONS IN AND OUT OF THE WATER”

Bend Swim Club, Inc., an Oregon non-profit corporation, first incorporated with the State of Oregon in 1963.  Bend Swim Club’s purpose is to promote and provide a competitive swimming experience for all age groups and levels and to provide an opportunity to engage in a lifesaving, lifetime sport. 

The Bend Swim Club is a non-profit, 501 (c) 3, all volunteer organization.  The Bend Swim Club is funded through: (a) Dues, (b) Swim Meets, and (c) Fundraising.  If you are interested supporting our non-profit organization by making a gift, our Federal Tax Identification Number is: 93-0778462.

Vision
Bend Swim Club membership is comprised of swimmers from the age group level to the Olympic Trials, as well as coaches and volunteers. Bend Swim Club strives to serve the sport through its core objectives: Build the base, Promote the sport, Achieve competitive success.
 

Mission
The Bend Swim Club administers competitive swimming in accordance with the Olympic & Amateur Sports Act. We provide programs and services for our members, supporters, affiliates and the interested public. We value these members of the swimming community, and the staff and volunteers who serve them. We are committed to excellence and the improvement of our sport. We are committed to providing a safe and positive environment for all members.
 

Core Objectives
Bend Swim Club has adopted USA Swimming’s three core objectives. These core objectives establish the foundation of the strategic business plan for our sport. USA Swimming and the Bend Swim Club encourage all members to participate in the local, regional and national efforts to ensure that these objectives are accomplished.



Build the Base
We seek to expand our membership in order to share our sport with as many other people as possible. We are especially committed to sharing the values of our sport with young people who may discover that swimming is an activity they can enjoy for their entire life.


Promote the Sport
We want swimming to receive as much publicity as possible because we believe that the more people learn about our sport the more inclined, they will be to join the ranks of our membership. We are proud of our sport and we seek to celebrate it whenever possible.


Achieve Sustained Competitive Success
The Bend Swim Club has been ranked in the top 5 Pacific Northwest swim clubs and USA Swimming has been ranked as the number one swimming nation in the world for more than 40 years. We seek to continue this tradition of competitive excellence. When our elite athletes are successful in fulfilling their dreams, our society benefits from the inspiration these athletes give us.

 

 

 

Bend Swim Club Goals:

For the Swimmers

To support swimmers as they strive to reach their potential; to set and reach realistic goals; and to help them further develop their self-esteem and positive feelings about the sport of swimming and competition.

FOR the Team

To promote good sportsmanship, team camaraderie, self-discipline, and physical fitness among the swimmers; promote competitive swimming as a major sport; and to place well in competition as a team.

FOR the Families

To provide a family-oriented club experience where the parents can play an active role in their swimmer’s and the team’s activities and development.

FOR the Community

The Bend Swim Club Board of Directors has established a volunteer Community Partnership Program to provide our children meaningful interaction with their community outside the world of swimming. This opportunity allows those who choose to participate, the realization that giving both of time and resources can be an important and an integral part of their development, enriching their own lives and potentially the lives of those they serve. The Board of Directors is developing a deeper alignment within our Program to community give back and volunteerism, which is often an essential component of high school graduation, job interviews, college admissions, and scholarship applications.

 

 

Contact Information

Mailing Address:                    Bend Swim Club

PO BOX 7136 

Bend, OR 97708

Office Phone:                         541-317-8462

 

Website

The club maintains a website that is updated periodically and contains a lot of information about Bend Swim Club.  Be sure to check the website regularly for information & events.

Website Address:                   www.bendswimclub.com

 

Communication

Family File Each active family has a file folder.  These files are located in the cabinet in the North Lobby at Juniper Swim & Fitness Center next to the Bend Swim Club bulletin board.  Important information, fundraising flyers, awards, and other important communications will be placed in your file.  Swimmers and/or parents will be responsible for checking the files regularly. 

Social Media and Electronic Communications

Private electronic communications between an Applicable Adult and a minor athlete present an opportunity for the Applicable Adult to initiate grooming behaviors that may lead to abuse. Just as one-on-one interactions between an Applicable Adult and a minor athlete must be observable and interruptible, any communications between an Applicable Adult and a minor athlete should be open, transparent. Additionally, electronic communications between an Applicable Adult and a minor athlete must involve the minor’s legal guardian and take place during reasonable hours.

 

Coach’s Email Newsletter

The Head Coach tries to send a communication each week. This email is very informative with upcoming important dates and team announcements from the coaches and board of directors. Make sure you and your swimmer read the contents of this when it is arrives to keep current concerning team information and activities. Be sure to keep your email addresses current in your Team Unify account on our website.

 

 

 

 

 

Membership Roster

A membership roster is also maintained through the website. The roster includes names, email addresses and phone numbers of swimmers currently participating in the program. If you wish to be left off the roster, mark the correct box when you are registering online.  This information is for club use only and may not be used for solicitation or any other purposes.

 Swimmer’s Times

The website also provides information on your swimmer’s times.  Your log on and password will give you access to this information and provide you with a way to track their progress.

 Email  

The coaches and board members can be reached by e-mail. For those members who have e-mail access, this is a good way to communicate or make appointments to speak with them.

 

 

 

 

 

 

 

 

Coaching Staff

BSC has a head coach whose job is to supervise the entire competitive swim program and at least one assistant coach whose job is to assist the head coach in training all age group swimmers. Each coach on the BSC staff is dedicated to providing a program for all age group swimmers under the guidelines of USA Swimming. Therefore, the coaches must be in control of matters affecting training and competition. 

 

Coach’s Responsibilities

The coaches are responsible for placing youngsters in groups and practice lanes. This is based on the level of commitment and ability level of each individual. When it is in the best interest of the swimmer, he/she will be placed in a more challenging group or training lane.  

Sole responsibility for stroke instruction and the training regimen rests with the BSC team coaching staff.

Decisions concerning which meets swimmers will attend will be made on an individual basis and involve input between each swimmer, his/her coach and parents. The coaches make the final decision concerning which events a swimmer will be entered into.

At meets, the coaching staff will conduct and supervise warm-up procedures for the team. After each race, the coaches will provide feedback regarding the swimmer's performance. 

 

                     

 

 

2018- 2019 Coaching Staff

 

Mark Bernett

Head Coach 541-317-8462

Email: aquaman@coinet.com

 

 

 

 

Mark has been the Head Coach of the Bend Swim Club since 1984. In the past 33 years, Mark has grown the program from 30 swimmers to over 175 members.  The Bend Swim Club is year in and year out one of the top 5 programs in the state from top to bottom.

Mark grew up in Portland, competing for the Mt. Park Aquatic Club and Multnomah Athletic Club, and graduated from Jesuit High school in 1977. Mark received his BA in biology from the University of Oregon in 1983, and stayed on at the U of O, where he served as an assistant coach for two years. While at Oregon, Mark had the opportunity to work with several swimmers who qualified for the NCAA D-1 Championships. As a swimmer at the University of Oregon, Mark competed primarily if the butterfly and individual medley events, qualifying for the US Nationals in the 100yd fly and 200 IM.

During his tenure in Bend, Mark has been selected Oregon Swimming Inc. Coach of the Year six times. His athletes have been selected Oregon swimmer of the Year 6 times as well. He had swimmers compete at the Olympic Trials every 4 years, since 1992, and at the US Nationals or Junior Nationals nearly every year since 1988. Mark has had athletes selected to the US National "B" Team, US National Junior Team and several National Select Camps. Over the past 31 years in Bend, Mark has had over 50 swimmers qualify for National level competition, with 25 of them having competed at the USA Senior Nationals.

Mark has also served in the Oregon Swimming Inc. Board of Directors, as the Coaches Representative, Administrative Vice President, Senior Swimming Chair, Technical Planning Chairman and Board of review. Mark likes to play golf and fish in his spare time. 

 

 

 

Shane A Bennett

Head Age Group Coach 541-317-8462

Email: kickhard33@gmail.com

 

  • Bend Swim Club Head Age Group Coach since 2000
  • USS Swim Coach for over Twenty Years
  • Level 3 ASCA Certified Coach
  • 2009 OSI ASCA Age Group Coach of the Year
  • 2009 Oregon Swimming Age Group Coach of the Year
  • 2008 Oregon Swimming Age Group Coach of the Year
  • 2008 Head Coach Oregon Swimming Western Zone Team
  • 2007 Head All Star Coach Oregon Swimming
  • Asst. Coach for Oregon All Star and Zone Team for five years
  • Asst. Coach with Salem Aquatic Club, McNary High, North High and TSC
  • Head Coach with the City of Salem and Northwood Swim Team

 

 

Stacey Kiefer

Age Group Coach

Email: staceylinkiefer@gmail.com

 

 

Stacey Kiefer started competing in swimming at the age of five and hasn't stopped. Originally from Racine, Wisconsin, Stacey swam on club teams, in high school, and for Carthage College (Kenosha, WI) where she was MVP three out of her four years on the team. After college, Stacey added open water swimming, running, and triathlons to her vault of athletics. She has held Triathlon All American status numerous times and has raced in National and World class competitions. With bachelor degrees in Business and Marketing and a Masters of Business Administration from the University of Wisconsin - Parkside, Stacey has worked for aquatics companies including Kiefer Swim Products (her family's former company), Speedo, and currently Bend start-up, Zealios, which specializes in body care products for swimmers and endurance athletes.  Stacey still swims at a national level for Central Oregon Masters Aquatics (COMA) in both pool and open water competitions and also enjoys racing in trail runs and triathlons...in addition to spending time exploring the mountains and lakes of the Pacific NW with her husband and two children. She is a certified Oregon Swimming Official as well as a swim coach. Stacey is excited to be sharing her knowledge and experience with the Bend Swim Club.

 

Brandon Powers – Assistant Age Group Coach

Jose Bolivar – Assistant Age Group Coach 

 

Elizabeth Cobb-Age Group Coach and Assistant Senior Group Coach    elizabethcobbm@gmail.com

Elizabeth started swimming when she was seven years old. Throughout her time with the Bend Swim Club, she received two seasonal Most Improved awards, as well as Most Inspirational. She didn’t get her first A time until she was twelve years old, and in that same season, she went on to final at Sectionals. In that experience, Elizabeth learned that she could get more out of the sport that just being the best. She graduated from the University of Oregon in June of 2017 with a bachelor’s degree in Communication Disorders and Sciences with a minor in Special Education. In her spare time, she enjoys eating at local restaurants and going to fitness classes. Besides coaching for the Bend Swim Club, Elizabeth is also an Educational Assistant at Juniper Elementary, Mountain View High School’s swim coach as well as a driver’s ed instructor. She is in the process of getting her Speech Language Pathologist Assistant License in hopes of going to graduate school for Speech Language Pathology in the next year or two. She loves coaching and teaching because she loves to see her athletes and students improve on a weekly basis. She also enjoys watching swimmers share the same love she has had for the sport. In her years swimming for the Bend Swim Club, Elizabeth learned discipline and acquired a hard work ethic and it makes her so excited to be on the pool deck teaching new swimmers these same qualities. 

Administrative Staff

Amy Stafford-Operations Manager     operations.manager@bendswimclub.com

 

Bend Swim Club Age Group Programs

Eligibility

Eligibility will be determined by the Bend Swim Club coaching staff after the swimmer has successfully completed a try out.  He/she must be able to swim all required strokes, demonstrate reasonable endurance, and be six years of age or older.

 

Training Group

There are five training groups within the Bend Swim Club that the swimmers are divided into according to age and ability level.  All parents and swimmers should understand that the coaching staff has the responsibility of assigning swimmers to the various training groups and has the prerogative to change these assignments during the season as circumstances dictate.  The coaching staff will place swimmers in the group that will benefit the swimmer the greatest.  The coaching staff's philosophy is "Continued Development-Novice through Senior".

Red Group - The Bend Swim Club entry level for “9 and under”.   Emphasis is on development of all four strokes, starts and turns.  Swim meets will be encouraged when the child is ready.  Swimmers are asked to practice three times per week of their choice.

Blue Group - These are usually 9 to 12 year-olds, with the occasional 8-Under that has been in the program for a year or longer.  Again, the emphasis is on developing improvement in all four strokes, starts and turns.  Swimmers are introduced to interval training, but the emphasis is on technique. In this group, swimmers are encouraged to begin making short term goals.  Endurance work is the major physiological practice goal.  Swimmers in this group practice three days per week for 1 hour per session on the days of their choice.

Bronze Group - This group consists primarily of 10-14 year-olds.  The middle school and high school swimmers in this group are usually first- or second-year swimmers and will be moved to the Silver group when he/she and the coaching staff feel they are ready for the increased commitment.  Swimmers in this group do a great deal of their workouts as interval training with technique still highly stressed.  Swimmers in this group practice three to four days per week for 1.5 hours per session.

Silver Group - This group is the top of the age group part of the program.  Swimmers must be at least 11 years of age to train in this group but consists mainly of 12-15 year-olds.  This group practices for 1.5 hours per session, and swimmers are asked to attend 4-5 days per week.  The primary emphasis in training with this group is developing a good aerobic base, with a philosophy of everybody being good freestylers, good IM’ers, and having a good secondary stroke.  These swimmers will also participate in a dryland program that involves body weight exercises, core work, stretch cords and medicine balls.  Dryland sessions are 30 minutes in length usually done after practice 3 times per week.

Gold Group - This is the highest-level training group in the Bend Swim Club. This is a fairly elite group of swimmers as the commitment involved is high.  Swimmers in this group train 6 days per week, some days twice per day.  Swimmers in the Gold group train 2 hours in the afternoon plus two 1.75 hours swimming sessions and two or three 30-45 minutes dryland training sessions in the mornings before school or after practice.  The amount of time involved is considerable and because of that, the number of swimmers in this group is limited.

 

Changes in Groups

Swimmers will normally move from one group to the next at the beginning of a season.  When a swimmer is moved up or down, the coach will notify that swimmer, their parents and the dues chairman.  Your dues will be adjusted at the beginning of the next month.

 

 

Practice Information

SWIM TIMES AND SCHEDULES-Fall, Winter and Spring

Gold Group: 3:10-5:10 pm Monday-Friday / 5:15-7:00 am Tuesday-Thursday / 6:30-9:00 am Saturday

Silver Group: 3:10-4:40 pm Monday-Friday / 6:30-8:30 am Saturday (choice of four to five days)

Bronze Group: 4:40-6:10 pm Monday-Friday (choice of three to four days)

Blue Group: 5:10-6:10 pm Monday-Friday (choice of any three days)

Red Group: 4:40-5:40 pm Monday-Friday (choice of any three days)

Dolphin Group: 5:45-6:15 pm Monday, Tuesday and Thursday

 

SUMMER TIMES AND SCHEDULES

Gold Group: 6:45-8:45 am / 4:15-6:15 pm M, W, F / 6:30-9:00 am Saturday

Silver Group: 6:45-8:15 am Monday-Friday / 6:30-8:30 am Saturday (choice of four to five days)

Bronze Group: 8:15-9:45 am Monday-Friday (choice of three to four days)

Blue Group: 7:45-8:45 am Monday-Friday (choice of any three days)

Red Group: 8:45-9:45 am Monday-Friday (choice of any three days)

Dolphins: 9:20-9:50 Monday, Tuesday and Thursday

 

 

Practice Policies 

The following guidelines are to inform parents and swimmers of the coach’s policies regarding practice. These policies are designed to provide the best possible practice environment for all.

For the swimmers’ safety and protection, they should arrive at the pool no earlier than 10 minutes prior to their workout time and should report immediately to the pool deck. They should be picked up no later than 10 minutes after their practice is over. Swimmers should be ready to swim 5 minutes prior to the start of their practice.

While on the pool deck swimmers are the responsibility of the coaching staff. During practices swimmers are never to leave the pool area without the coach’s permission.  BSC has an obligation to comply with all rules and regulations of Juniper Swim & Fitness Center. Every member of the team and their families must respect this commitment.

The coaching staff and should be notified, by email, if swimmers will not be attending practice due to illness, vacation, for more than two days.

 

Equipment Requirements

All swimmers must have their own suit & goggles for practice.  Swimmers with long hair must also wear caps.  Acceptable suits are any one-piece suit made by Speedo.  In Bronze, Silver & Gold groups swimmers are also required to purchase training gear.   A team suit or competition suit is mandatory for all swimmers who plan to participate in meets. A team cap is mandatory for all meets.  Team suits and caps promote team unity and pride and assist coaches in identifying swimmers at meets. 

Required goggles and team suits can be purchased on Swim Outlet through the link on the BSC website.  Team caps may be purchased from the team.

 

Attendance Policies

Whenever possible coaches should be informed of illness or injuries in advance.  Also, please let your coach know if your swimmer will be missing practice due to family vacations or other events.

Pool Rules

All pool rules and facility rules for Juniper Swim and Fitness Center must be observed by swimmers and parents at all times.

  • No running on the pool deck or in locker rooms.
  • Behave respectfully in the facility and locker rooms.
  • Food is not allowed in the pool area except during meets.
  • Plastic or metal water bottles only—no glass!
  • Hanging on the lane lines is not allowed.
  • You are responsible for your belongings – do NOT leave valuables in unlocked lockers.
  • Swim bags should NOT be left in the locker room unless locked in a locker.  Bring belongings to the pool deck.

 

 

Swim Meet Information

Seasons

The swimming year runs from approximately the first of September to the middle of August.  The swim year is divided into two seasons. The winter, or “short course”, season runs from September to March. The summer, or “long course”, season runs from April to August. 

The Short Course (winter) season runs from September through the middle of March. The majority of meets during this period of time are held in 25 yards pools.  The Short Course season culminates with the Short Course Age Group State Championships, Season Finale, and the Senior and Age Group Sectionals.  Following their last meet, all swimmers will take a break ranging from 1-2 weeks in length. 

April begins the Long Course season, during which time, the majority of meets are held in 25 & 50 meters pools (Olympic size). The Long Course season culminates with the Long Course Age Group State Championships, Bend Open, Western Zones, and finally the Summer Nationals.  The entire club takes a break following their last meet until the first of September. 

Competitive Groups

Swimmers compete in groups that are divided by gender (Male & Female) and age (8 and under, 9 year-olds, 10 year-olds, 11 year-olds, 12 year-olds, 13 year-olds, 14 year-olds, 15 and up, and Seniors).

USA Swimming has established time standards by gender and age. This allows swimmers to compare themselves with their age group competitors across the country. Parents and swimmers are encouraged to keep a record of times achieved as a means of tracking progress.

In addition to participating in USA/Oregon Swimming sanctioned meets, there will be an inter-squad meet. In this type of meet, the team will compete against themselves and their teammates. It is a great way for swimmers to challenge themselves and others on the team.

Information about upcoming meets will be posted on the BSC website.  An email will also be sent out notifying families of deadlines to enter meets. Swimmers and their parents will need to sign up for their meets. Swimmers should talk with their coaches before signing up for meets to find out which events are recommended.

 

 

Meet Schedule

Each year, Oregon Swimming publishes a schedule of all meets offered in the upcoming seasons.  After reviewing the schedule of meets, the coaching staff prepares a BEND meet schedule.  The schedule is put together with all swimmers taken into consideration.  The coaching staff would like to see every swimmer compete at least once a month in the fall and winter.  During the summer, the meet schedule is a little more condensed and most swimmers should look to compete up to twice a month. 

Please refer to the Meet Schedule on the website to view the current meet schedule. 

 

Classification of Meets

Dual/Tri Meets - Between one or two other teams only.

"A", "A/B" Meets - Open to those swimmers who have equaled or bettered the listed "A" or "A/B" time standards.

"B/C" Meets: Open to all swimmers who have not achieved "A" time standards.

Invitational - Only certain teams invited.

Open Meets - Any teams may enter.

Timed Finals - Swimmers swim once.  Places determined by time in heats.

Prelim/Finals - A meet with preliminary heats to determine who swims in finals (usually contested later the same day).

 

Eligibility

Swimmers may attend only those meets which they qualify for.  For an "A/B" meet, a swimmer may enter only those events in which he or she has met or bettered the "B" time standard in.  Some meets will allow swimmers to swim one extra event for every "B" time they have.  For "B/C" meets, swimmers may not swim events in which they have "A" times in.  Usually, the qualifying times for each meet will be listed on the meet information sheet. 

 

Entering a Swim Meet

Invitationals - Entries are done online through the website; it is you and your swimmer's responsibility to make sure you get the information.  Check the entry deadline on the website to make sure you know when your entries are due.  Late entries cannot be accepted because the team’s entries are due on a certain date.  The coaching staff tries to give the swimmers as much time as possible to sign up, but the entry deadline is the deadline.  The coaching staff will take care of relay sign ups if there are enough swimmers attending the meet.  If you are uncertain as to the number of events your swimmer should swim or what events your swimmer should swim, contact your coach. Entries done on line will be billed out on your monthly statement automatically. 

Dual Meets - You need to sign up for dual meets on the bulletin board at the Aquatic Center or on the BSC website.  The coaching staff will select the swimmers' events.    

 

Transportation to Meets 

The team does NOT use buses to travel to most meets. It is the swimmers’ and parents’ responsibility to get to each swim meet.  For meets where transportation is provided, swimmers will be charged for the cost of transportation.

 

Hotel Accommodations at Meets

BSC will attempt to reserve room blocks at guaranteed rates for some meets.  You will be informed via email about room blocks.  Each family is expected to book and pay for their rooms.

 

 

Coaching at Meets

An important aspect of the coach's job is giving the swimmer input before they race and giving feedback after they race.  Make a point for your swimmer to see the coach before and after their race.

At the Meet

Arrive at the pool at least 15 minutes before the scheduled warm-up time begins. This time will be posted and emailed to families prior to the meet.

All swimmers should be at the pool ready to swim by the designated warm-up time.  The warm-up is important if the swimmers are going to perform at their best.  The warm-up allows the swimmer to get a feel for the competition pool and prepares the body to swim fast.  If a swimmer is entered at a particular meet and is unable to attend, he/she should contact the coach as soon as possible.

A heat sheet is usually available for sale in the lobby or concession area of the pool. It lists all swimmers in each event in order of “seed time”. When the team entry is sent in, each swimmer and his/her previous best time in that event is listed. If the swimmer is swimming an event for the first time, he/she will be entered as a “no-time” or “NT”. A “no-time” swimmer will most likely swim in one of the first heats of the event.  It is important for any swimmer to know what event numbers he/she is swimming.  He/she may swim right away after warm-up or they may have to wait awhile.

As the meet progresses, event numbers will be posted on the scoreboard, and announced.  It will be up to the swimmer to report to the deck at least two heats prior to theirs. Swimmers should report with his/her cap and goggles. Generally, girls events are odd-numbered and boys events are even-numbered. Example: “Event #26, 10-Under Boys, 50 Freestyle.”

Meet Tips for Parents - Things you, as a parent, can do after each swim:

• Tell him/her how great they did! The coaching staff will be sure to discuss stroke technique with them.  You need to tell him/her how proud you are and what a great job he/she did.

• Take him/her back to the team area and relax.

• This is another good time to check out the bathrooms, get a drink or something light to eat.

• The swimmer now waits until his/her next event is called and starts the procedure again.

• When a swimmer has completed all of his/her events he/she and their parents get to go home. Make sure however, you as a parent, check with the coach before leaving to make sure your swimmer is not included on a relay. It is not fair to other swimmers who may have stayed to swim on a relay where your swimmer is expected to be a member and he/she is not there. (The coaches speak from experience on this issue).

What to Take to a Meet

1. Most important: swimsuit, swim cap and goggles. Also, sunscreen, hats and sunglasses for outdoor meets.  Dry clothes to wear in between sessions as well.

2. Towels-realize your swimmer will be there awhile, so pack at least two.

3. Folding chairs and/or something to sit on. Example: sleeping bag, old blanket, or anything that will be comfortable to sit on. The swimmers will be spending a lot of time on it and sometimes it’s more comfortable to lay down instead of sitting.

4. Food: Each family is usually allowed to bring a small cooler.  Bring healthy snacks & drinks such as fruit juice, Gatorade, granola bars, yogurt, cereal, sandwiches, cheese, nuts, fruit, etc.

5. Bring a Sharpie pen to write your swimmers event/heat & lane info on their arm.  Also, a highlighter and a pen if you want to mark up your heat sheet.

Non-Swimming Siblings

Swim meets can be very boring for your non-swimming children.  Bring plenty for them to do and plan on keeping an eye on them!

Special Parent’s Note: The pool area is usually very warm. Therefore, you need to make sure you dress appropriately. Nothing is worse than being hot at a swim meet. It makes the time pass very slowly! 

Once you have attended one or two meets this will all become very routine. Please do not hesitate to ask any other Bend Swim Club parent for help or information! These meets are a lot of fun for the swimmers! He/she gets to visit with his/her friends and meet kids from other teams. He/she also gets to “race” and see how much he/she has improved from all the hard work he/she has put in at practice.

Swimmer Responsibilities

All swimmers should establish short term and long-range goals.  Short term goals might be those goals that could be attained that season or year, while long range goals would be those that are ultimate or final achievements.  These goals could and should change from time to time as the swimmer becomes more or less successful in his/her progress.  Each swimmer must share in the following responsibilities:

1.       Attend practice on a regular basis.

2.       Communicate with the coaching staff when obligations cannot be fulfilled.

3.       Participate and support fundraising activities.

4.       Arrive at all workout sessions on time.

5.       Approach all situations with a positive attitude.  Encourage others who are down.

6.       Support the coaching staff and the training program.

7.       Establish short term and long-range goals and actively pursue them in your training sessions.

8.       HAVE FUN!

Please refer to the complete Swimmer Code of Conduct found in Appendix C.

 

Discipline

Disciplinary problems will be dealt with on an individual basis.  Swimmers must understand their responsibilities to the coaching staff, other swimmers, and the property of the training facilities the Bend Swim Club uses.  Disciplinary problems will be dealt with immediately in the form of a verbal warning, temporary suspension, or possible permanent suspension.

 

 

 

Parent Responsibilities

BSC is a family organization- when your swimmer joined BSC, so did you! Parent volunteers are what keep our team running. Parent volunteers serve on the board, run committees, work at swim meets, help fundraise, and get their swimmers to practice on time. You are needed to keep our team healthy and functioning in an orderly, positive way. A swimmer's goals can be achieved with a smooth relationship between parents, coaches, and club officers.

As a part of BSC, you have the following obligations:

1. Stay informed - Visit the pool deck at least once a week to read the bulletin board. Read all swim club communications – emails and the website.

2. Check your email– we use email to notify parents of upcoming meetings, changes in practice times, unscheduled pool closures, etc. It is important that we have an accurate email address for you. 

3. Visit the team website for information, updates on meets and travel dates. The team calendar and meet schedule are also posted there. 

4. Attend scheduled parent meetings - your input is valuable and necessary to a healthy, thriving team. Attend board meetings when possible, especially if you have a concern or an idea to share.

5. Attend team banquets – celebrate your child’s and others success, meet and enjoy the company of team families.

6. Pay monthly dues, meet fees and activity fees.  

7. Support your child’s coaches and the team with a positive attitude- If there is a problem, please discuss it with the coach first, at an appropriate time. Please do not participate in parking lot or bleacher gossiping and banter.

8. Participate in fundraising and get involved!

9. Willingly volunteer - help at meets and other activities, see Volunteer section below. Volunteer your time at meets both home and away.  At away meets, the biggest responsibility is helping to time for an hour or so.

10. Attend meets and cheer on your swimmers and the team.

 

Conduct

Bend Swim Club is fortunate to have experienced, professional coaches working to develop our children into better swimmers and more importantly, disciplined people.  As parents, it is absolutely essential that we give our coaching staff the respect and authority they deserve to run our swim team. Our coaches are hired for that purpose.

BSC highly encourages the following parental behavior:

• Open communication between parents, swimmers and coaches emphasizing goal-setting and focusing on the performance expectations of both the swimmer and the parents

• Meeting with the coaches/swimmers/parents during normal operating hours to discuss issues. Please refrain from texting, emails work much better!

• Positive reinforcement of all swimmers in all situations - team spirit, team loyalty

• Parental involvement on the Board of Directors and in organizing and running of meets and other team events

 

BSC will not tolerate the following behavior from parents:

• Coaching your children at practice or during meets, that is the coach’s job

• Interrupting or confronting the coaching staff on the pool deck during practice or meets

• Abusive language towards coaches, swimmers, parents, officials or your own children

• Any behavior that brings discredit or disruption to our swimmers and our organization

 

Always remember that coaches’ coach, swimmers swim, and parents parent.

Please refer to the complete Parent Code of Conduct found in Appendix D.

 

 

 

Problems with the Coaching Staff

If you have concerns about the coach’s policies or coaching philosophy, try to keep foremost in your mind that you and the coach have the best interests of your child at heart.  The coach must balance your perspective of what is best for your child with the needs of the team or a training group. Discuss the matter first with the coach whether it’s the head coach or the assistant coach. If the coach cannot satisfactorily resolve your concern, then ask that a board member join the dialogue as a third party.

If another parent uses you as a sounding board for complaints about the coach’s performance or policies, listen empathetically, but encourage the other parent to speak directly to the coach.  He/she is the only one who can resolve the problem.

 

 

Volunteer Information

 

AREAS AND JOB DESCRIPTIONS 

 

 1. Fundraising

• Fundraising – We have been successful with a variety of fundraising opportunities. Two of the major fundraisers are apples/pears and the Lap Swim.  We need LOTS of help for these events. If fundraising is your thing, please let us know so we can include you in these opportunities. Be sure to meet your minimum fundraising obligation each year. $250.00 per swimmer per year with a maximum of $500.00 per family.

 

2. Club Activities

• Group Socials – We like to have social activities to give parents and kids the opportunity to get to know each other.  Holiday parties, summer camp outs, group outings are just a few examples.  If you are an organizer and would like to help plan these events, please let us know.

• End of Season Banquets – At the end of each season we hold and awards banquet.  Parents are needed for set up, take down and to assist in serving food. 

• Lap Swim BBQ – We hold a BBQ in the early summer after the Lap Swim.  We need parents to organize, purchase food, grill, set up food tables & clean up.  This is a great way to meet others and get easy volunteer hours.

 

 

3. At Swim Meets – when we host a swim meet there are LOTS of opportunities for volunteering. When you attend an away meet you can also earn volunteer hours, see the list below.

NO TRAINING NEEDED

• Facility Set Up – Facility set up is for anyone that can help set up for a swim meet.  At BSC hosted meets, this includes, but is not limited to, setting up tables, putting touch pads in the water, running lane lines, and putting up flags.

• Facility Take Down – Facility take down is for anyone that can help clean up after a swim meet.  At BSC hosted meets, this includes, but is not limited to taking down tables, removing touch pads, and putting flags away.

• Lane Timer – (BOTH Home & Away Meets) Lane Timers are needed at every swim meet to help time the swimmers in individual lanes.  We need two timers per lane at every meet and often two or more shifts for longer meets.  Also, a third lane time may be needed for 25 yards events.  The more timers we have, the less time one timer has to work.  We need 16 timers in an 8-lane meet (2 per lane).  Usually two “shifts” of timer are scheduled, requiring 32 timers during one day or a meet.  This means we need 80 timers in a 2 ½ day meet.  At some away meets we are required to provide timers for certain lanes.

• Head Timer – The Head Timer is responsible for maintaining extra timing watches during a BSC hosted meet in the event that one of the lane timer malfunctions as well as recruiting lane timers and assisting them.

• Marshall – Supervise an area of the pool deck during warms to ensure swimmers are safe.  You will wear an orange vest and sit or stand on the pool deck. 

• Runner – This is another job anyone can do.  It entails running the “lane timer sheets” from the timers to the computer operator. 

• Heat Winner - This is a fun job but takes a lot of running around.  You hand our treats to the winner of each heat. 

• Awards – Anyone can do this job.  All you have to be able to do is put labels on the appropriate ribbon at swim meets.  This is usually done at the end of the first day of the meet and throughout the second day of the meet. Be prepared to stay to the very end of the meet to be sure this job is done.

• Heat Sheet Sales– (Home Meets) This is for someone who wants to sit at a table and is good with money.  They will be responsible for selling heat sheets during swim meets.  This is typically done during the warm up and first half of a swim meet.  You will be near the entrance to the meet and not able to be with your swimmer while working this job.

• Bull Pen – Assist the Blue Group coach in organizing and lining up 8 and under swimmers for their events. 

• Concessions – Depending on the meet we may operate a Concession Stand.  We need volunteers responsible for many aspects of this job including determining concession menu, organizing needed help, purchasing of food and drinks, and operating on the day of the meet.  Please let us know if you have skills or experience in this area.

• Hospitality – We provide a Hospitality Table for the coaches and officials working the meet.  We need help determining the menu, procuring & purchasing food and serving & staffing the table for both breakfast, lunch and snacks each day.

• Camping Pass Sales – (Bend Open) Sell camping passes and collect fees on Friday afternoon and evening. 

• Garbage Collection – (Bend Open) Check, empty and replace trash bags in the garbage cans in the park throughout the weekend. 

 

TRAINING REQUIRED

• Meet Director - The Meet Director is responsible for each meet.  He/she works with the Coaches, set up teams and volunteers for each of the various areas of responsibility at swim meets.  This person also has the final word in how something is done at a swim meet.

• Electronic Timing Official – The ET Official ensures that the timing system (touch pads, buttons, horns, starter and computer) are working correctly.  During the meet they set and clear heats, collect times, verify timing results and determine official times for swimmers.

• HyTek Computer System Operator – The HyTek Operator is responsible for making sure the meet management system (HyTek) works with the timing system at swim meets.  He/she makes sure that times and disqualifications are correctly entered for swimmers, enters last minute swimmers, scratches and relays, prints Heat Sheets for the officials, and prints results to be posted at BSC hosted meets.  They also print out the labels for ribbons to be put on the awards.

• Administrative Official – The AO is responsible for the official times and record keeping of the swim meet.  He / she reviews the paperwork for each event, the timing system and the computer system.  The ET’s and HyTek Operator work with the AO.

• Stroke and Turn Judge – A Stroke and Turn Judge goes through training and looks at how swimmers are performing their strokes and turns during a swim.  This judge is responsible for disqualifying swimmers on the basis of incorrect stroke or turn. These officials work on the pool deck during the meet.

• Announcer - announces the beginning and ending of a meet as well as breaks and other information.  They also announce all events and heats during the meet.

• Starter – Is responsible for starting the swimmers for each event.  The Starter works on the pool deck directly with the Referee.

• Referee – Is Head Official responsible for the swim meet, officials, judges, swimmers, etc.  The Meet Director works with the Referee.  The Referee make all final calls regarding disqualifications and any meet malfunctions.

 

Volunteer Commitment

Each returning family is responsible for completing 30 hours of volunteer service each year. New families are responsible for completing 15 hours of volunteer service.  For each hour not completed you will be charged $25.00 per hour.  Sign-ups for volunteer opportunities will be posted on the website and communicated prior to each event.  Upon completion of volunteer time you are responsible for reporting your hours to the Club Operations Manager at operations.manager@bendswimclub.com.

 

Bend Swim Club Board of Directors

 

The BSC Board oversees the administrative functions of the team and supports the coaches in facilitating programs that maintain the team philosophy. The board consists of a minimum of five members. Members are elected for two-year terms annually. If you are interested in joining the board, please contact the president.

President

Joseph Ferrin

joseph.ferrin@bendswimclub.com

Vice President

Kristie Hornbeck

kristie.hornbeck@bendswimclub.com

Treasurer

Shane Lefeber

shane.lefeber@bendswimclub.com

Secretary

Toni Brockman

toni.brockman@bendswimclub.com

Member At Large

Jen Brady

jen.brady@bendswimclub.com

Past President

Jon Ruggles

jon.ruggles@bendswimclub.com

 

Board Job Responsibilities

Each board member is assigned a specific area of responsibility. Following are the board positions and their general areas of responsibility: 

President - The president is primarily responsible for conducting board meetings, counseling parents and coaches, calling special meetings, appointing committees, delegating authority & responsibility, holding elections and maintaining staff.

Vice President - The Vice President is primarily responsible for conducting of meetings in absence of President and help in all areas of president’s responsibilities.

Treasurer - The Treasurer is primarily responsible for collecting fees & dues, payroll, financial reports, paying bills, maintaining receipts, budgets, filing taxes and registration with USA Swimming.

Secretary - The Secretary is primarily responsible for recording minutes at board meetings, maintaining club records, sending thank you notes, maintaining business records, club mailings and other correspondence.

Member at Large – The Member at Large fills in as needed.

 

Appendix A – Glossary of Terms

Competitive Strokes: The four competitive strokes are (1) Freestyle, (2) Backstroke, (3) Breaststroke, and (4) Butterfly. Events are held in all of the competitive strokes at varying distances depending on the age group of the swimmer. In addition, there is a combination of strokes swum by one swimmer called the Individual Medley. Other swimming events include relays, which are a group of four swimmers who either all swim freestyle called a Freestyle Relay or each swim one of the competitive strokes in the order of back, breast, fly & free called a Medley Relay.


“A” Meet - Swim meet that requires swimmers to have previously achieved an “A” time standard in the events they wish to enter.

“AB” Meet - Swim meet that requires swimmers to have previously achieved an “A or B” time standard in the events they wish to enter.

“ABC” Meet - Swim meet that requires swimmers to have previously achieved an “AB, or C” time standard in the events they wish to enter.

Age Groups – the USA Swimming program divides swimmers into gender and age categories in order to make races fair for each athlete. There are similar programs of age grouping all over the swimming world. In the United States the age groups (AG) are: 8 and under, 9-10, 11-12, 13-14, 15-16, and 17-18. There is also an “Open” division (usual called “Senior” (SR)) where anybody can swim regardless of age as long as they meet the qualifying standard for that event or competition. In most AG/SR swim meets the 15-16 and 17-18 age groups are combined with 19 and older swimmers into a “15 and over” grouping.

Backstroke – one of the four competitive racing strokes.

Blocks - The starting platforms located behind each lane.

Breaststroke – one of the four competitive racing strokes.

Butterfly – one of the four competitive racing strokes.

Bulkhead – a barrier wall fitted near the middle a long course pool (or any pool longer than 25 yards) to convert one side into to a short course. Serves as a cat-walk for stroke & turn officials.

Clerk of Course – one or more administrators who typically work at a table or behind a counter on or near the pool deck checking in swimmers and ensuring all swimmers and relay teams are properly seeded into their lanes and heats. These officials work especially hard before deck-seeded events.

Consolation Finals - A heat consisting of the swimmers placing 9th through 16th in preliminaries.

DQ (Disqualification) – if a swimmer performs an illegal stroke/turn or commits an infraction of the rules that is observed by an official, a disqualification will result.

Deck Marshall – responsible for maintaining a safe environment during warm-ups before a swim meet. Marshals are stationed at all for corners of the pool and each must be registered as a non-swimming athlete under USA Swimming.

Dual Meet - A meet between two swim teams.  Sometimes 3 teams are involved making it a "Double-Dual Meet".  These meets have no entry fees, awards are usually optional, and they usually last 3-4 hours in length. 

Event - A particular swimming race (i.e. 50yd backstroke) designated by stroke, distance, age, and sex.

False Start - An illegal start by one or more swimmers in a heat.  False starts are usually called if a swimmer is moving prior to the starting signal, resulting in the swimmer's disqualification from that event.

Finals - The re-swimming of the fastest 8 swimmers from the preliminaries. This occurs in Championship Meets.

Four-hour rule – A USA Swimming regulation for swim meets which reads: "With the exception of championship meets the program in all other age group competition shall be planned to allow the events for swimmers 12 years and younger to be completed in four (4) hours or less for a timed finals session or in a total of eight (8) hours or less per day for a preliminaries and finals meet.” The rule was put in place so not to discourage new (typically young) swimmers and families who are turned off by long meets.

Freestyle – one of the 4 competitive racing strokes.

Head Timer – the official in charge of all the lane timers. The head timer signals the meet referee when the lane timers are ready for the event. The head timer starts up two or more backup watches that may be requested by the lane timers whose own watches fail or when they miss a start.

Heat – a division of an event when there are too many swimmers to compete at the same time. An event is completed when all the heats comprising it have been swum. The grouping of swimmers (usually 6 to 8) based on their entry time.  At most meets, the heats will run from the slowest swimmers to the fastest swimmers.

Heat Sheets – the pre-meet printed listings of swimmers’ heat and lane assignments and seed times in the various events at a swim meet. These sheets vary in accuracy since the coaches submit swimmer’s times many weeks before the meet. Heat sheets are sold at the admissions table and are used mainly to make sure the swimmer has been properly entered in all the events they signed up for. Parents enjoy looking at the seedings prior to the race plus swimmers can tell the order the events will be conducted and get a rough idea how long the meet sessions will last.

Individual Medley (IM) – a swimming event using all four of the competitive strokes.

Lane – the specific area in which a swimmer is assigned to swim. In pools with starting blocks at only one end, the numbering normally goes from right (lane 1) to left (lane 6) from the point of view of a swimmer’s standing behind the blocks.

Lane Timer – “Lane timers” are parent volunteers who provide (usually) backup timing for each race during a swim meet. Armed with a stop watch, timers are positioned at the end of each lane where a swimmer finishes the race, usually two, sometimes three per lane. Timers start their watches on the strobe light (not the horn) fired from the starting unit positioned on one side of the pool next to the meet referee and starter. They stop the watches when the swimmer in their lane touches the wall after swimming their final length of the race. In addition to the watches, one or both timers might also be required to operate button timers. In this case, timers press the button (in one hand) and stop the watch (in the other) simultaneously at the end of each race. Watch times are recorded on “lane timer sheets” which are collected by runners after each event. Parents typically volunteer for 1 or 2-hour slots by signing their name to a “lane timer signup sheet” often posted against the wall near the lane.

Long Course Pool – an Olympic Size swimming pool that is 50 meters from end to end.

Long Course Season - April 1 to August 31.      (25m or 50m)

LSC - Stands for Local Swimming Committee.  Ours is "Oregon Swimming."

Oregon Swimming, Inc (OSI) – OSI is a Local Swimming Committee (LSC) that charters teams and registers swimmers for USA Swimming in Oregon.

Preliminaries (PRELIMS) - The swimming of all events to determine who will swim in the consolation and final heats later that day.  This occurs in Championship Meets.

Qualifying Time - Official times necessary to enter certain meets, or the times necessary to achieve a specific category of swimmer.

SCY and SCM (Swim Courses) – abbreviation for a short course pool which is 25 yards (“short course yards”) or 25-meters long (“short course meters”).

Section - Our section is Northwest.  It encompasses teams from Oregon, Washington, Idaho, Montana, and Alaska.  The Northwest Section conducts a winter short course championship (Sectionals) in March.

Seeding – the process of assigning heats and lanes to all swimmers entered in a swim event based on each swimmer’s personal best time (“seed time”) in that event. Deck Seeding - swimmers are called to report to the Clerk of the Course. After scratches are determined, the event is seeded. Pre-Seeding - swimmers are arranged in heats according to submitted times, usually a day prior to the meet.

Short Course Season - September 1 to March 31 (25yd or 25m)

Stroke & Turn (Rules, Judges) – USA Swimming defines the rules for legal swim stroke technique, starts, turns and finishes that swimmers must obey during an event at a sanctioned meet. Certified “Judges” enforce these “Stroke & Turn” rules during each heat of each event in the meet. When the judges see something illegal, they report to the referee (by completing a DQ slip) and the swimmer may be disqualified. Judges may perform the duties of a “Stroke”, “Turn” or “Relay Takeoff” Judge separately, alternately or all at the same time during a swim meet.

Timed Finals - Most swim meets will be timed finals.  The event is swum just once, and the final placings are determined by their official time in the event.

Time Standard – A time set for a meet or by an LSC or Section or Zone or USA Swimming that a swimmer must achieve in a specific event for qualification or recognition. These times, for all events (stroke & distances) by swim course, gender and age (for age-group competitions) when bundled together in one or more tables are also called a “Time Standard”.

Unattached - A swimmer who competes but does not represent a club.

USA Swimming, Inc – the national governing body of the competitive swimming in the United States; often abbreviated USA-S or U.S.S.  The USA Swimming Headquarters was established in Colorado Springs, Colorado in 1981 and is located at the US Olympic Training Center.  USA Swimming formulates the rules, implements policies and procedures, and disseminates safety and sports medicine information.  Membership in USA Swimming is required to compete in sanctioned meets.

Warm-up - The practice session a swimmer does before the meet or before their event is swam. 

Zone - United States Swimming is divided into four zones.  They are Southern, Central, Eastern, and Western.  Oregon Swimming Inc. is a member of the Western Zone.  Each Zone hosts a long course championship meet (Zones) in August.  This meet brings together the fastest swimmers in the Zone not including the Junior and Senior National qualifiers.

 

 

 

 

Appendix C – Athlete/Swimmer Code of Conduct

 

Swimmer Responsibilities

 

Each swimmer must share in the following responsibilities:

 

•    Attend practice on a regular basis.

•    Communicate with the coaching staff when obligations cannot be fulfilled.

•    Participate and support fundraising activities.

•    Arrive at all workout sessions on time.

•    Approach all situations with a positive attitude. Encourage others who are down.

•    Support the coaching staff and the training program.

•    Establish short term and long-range goals and actively pursue them in your training sessions.

•    Be aware of and maintain the standards, rules, regulations and policies of the sport and operate within the rules of the sport governed by USA SWIMMING Article 304.  Additional information can be found at www.usaswimming.org.

•    Be aware of and maintain the standards, rules, and regulations set forth by Juniper Swim & Fitness Center and abide by them.  Additional information can be found at www.bendparksandrec.org.

•    Be aware of and maintain the standards, rules/ regulation and policies set forth by the Bend Swim Club and abide by them, including but not limited, to the Bend Swim Club Social Media Policies for Athletes, the Bend Swim Club’s Action Plan to Address Bullying and the Electronic Communication Policy of the Bend Swim Club.  Additional information can be found at www.bendswimclub.com.

•    HAVE FUN!

 

Discipline

Disciplinary problems will be dealt with on an individual basis.  Swimmers must understand their

responsibilities to the coaching staff, other swimmers, and the property of the training facilities the Bend Swim Club uses. Disciplinary problems will be dealt with immediately in accordance with the Athlete Code of Conduct (see below).

 

Athlete Code of Conduct

Being a member of the Bend Swim Club (“Club”) is considered a privilege.  Swimmers are expected to conduct themselves in accordance with the highest ethical standards by displaying good sportsmanship, honesty, integrity and proper respect for coaches and other swimmers.

 

As a member of the Club certain conduct will not be tolerated.  Such conduct includes, but is not limited to:

 

•    Conducting yourself in such a manner that your actions do not reflect positively upon the club. (This includes all team functions, including: practices, swim meets, travel, away meets and all social gatherings.)

•    The consumption, purchase, or possession of alcohol, cigarettes, chewing tobacco, or any illegal drug or substance of any kind will not be tolerated.  In addition, any team member found to be in the presence of other minors (regardless of team affiliation) partaking in any of the above activities will be subject to the same punishments.

•    Violation of any local, state or federal law

•    Disrespectful, indiscreet or destructive behavior toward coaches or teammates will not be tolerated.  It is the responsibility of each swimmer to make every effort to avoid guilt by association with such activities at any time.  Respect the rights, dignity and worth of others, regardless of their gender, abilities, cultural background or religion.

•    Pushing, shoving, name calling, bullying or cyber bullying as defined by USA SWIMMING Code of Conduct Section 304.3.7, will not be tolerated.   Respect the other swimmers you swim with.  Bend Swim Club’s Action Plan to Address Bullying can be found on our website at www.bendswimclub.com.

•    Violation of the Bend Swim Club Social Media Policies for Athletes, which can be found on our website at www.bendswimclub.com.

•    Any other conduct deemed “detrimental to the team”.

 

The consequences for violations will vary according to the severity of the offense.  However, the following procedures will be followed:

 

1.         The Head Coach will notify the athlete, athlete’s parents and Board of Directors

(“Board”) of the offense.

2.         A conference will be held with the Head Coach, athlete and athlete’s parents.  The Head

Coach may invite a Board Member to participate.

3.         The Head Coach will determine appropriate discipline in consultation with the Board.

 

Such consequences may include, but not be limited to: suspension from the team, undergo appropriate drug or behavioral counseling, and if warranted, expulsion from the team.

 

If the Head Coach has reasonable cause to suspect any swimmer is using illegal substances, Head Coach has the authority to have such swimmer drug tested at the Club’s expense.  If such drug test is positive, the swimmer will be suspended from the Club, and will be required to petition

the Board before he/she can be readmitted to the team.  If such swimmer is readmitted to the team, he/she will be subject to random drug testing at the swimmer’s cost.

 

 

Appendix B – Parent Code of Conduct

 

Parent Responsibilities

 

A swimmer’s goal can be achieved with a smooth relationship between parents, coaches and club officers. Parental cooperation is necessary for this club to function. Help is always needed in supplying food for our concessions at our home meets, fundraising, and working on committees doing the organizational jobs. A successful sport experience depends on parents, non-swimmers and guests playing the right role on the parent-athlete-coach team.

 

Don’t Coach – Leave coaching to the coaches. This includes pre-race psyching, motivation, after race critiquing, setting goals, and enforcing additional training.

 

Support the Coaches – Your coaches are the experts. They need your support for everyone to win. Maintain high integrity and respect for the rights and efforts of the team coaches.

 

Support the Program – Get involved. Volunteer. Help out at swim meets, fundraisers, etc. S

 

Support and Root for All Athletes on the Team – Foster teamwork. Your child’s teammates are not the enemy. When they go faster than your child, your child now has a wonderful opportunity to improve.

 

Understand and Display Appropriate Meet Behavior – Remember your child’s self-esteem and race performance is at stake.  Be supportive and cheer, but always be appropriate.  Always practice good sportsmanship.

 

Keep Your Child’s Chosen Sport in Perspective – The sport should not be larger than life for you.   If your child’s performances elicit strong emotions, keep these away from him.

Remember your relationship will continue with your children long after their competitive days are over.  Keep your goals and needs out of your child’s sport.

 

Ethics – Be aware of the ethical, social responsibility and influence that you have on the lives of the athletes as a role model for them to emulate. Maintain high ideals and firm principals of right and wrong.

 

Conduct – Always conduct yourself in a manner to earn the respect and confidence of the athletes, coaches and officials.  Encourage the moral, spiritual, physical and intellectual life of the athletes. Support such virtues as hard work, honesty, values and sportsmanship with the athletes.

 

Awareness – Make sure that you and your swimmer(s) are aware of the rules set forth by USA SWIMMING Article 304, and that your family complies with these rules. These rules can be found at www.usaswimming.org.  The Juniper Swim & Fitness Center also has a set of rules that need to be followed by our swimmers as well as parents and guests.  These rules can be found at www.bendparksandrec.org.  Monitor your swimmer on deck, in the pool, at swim meets and functions to make sure that he/she is conducting themselves appropriately.

 

Bullying – Bullying in sports is a common problem.  When caught in time hurt feelings and possible injury can be prevented.  Pushing, shoving, name calling, bullying or cyber bullying as defined by USA SWIMMING Code of Conduct Section 304.3.7, will not be tolerated.  Bend Swim Club’s Action Plan to Address Bullying can be found on our website at www.bendswimclub.com.

 

Electronic Communication and Social Media – the Electronic Communication Policy of the Bend Swim Club and the Social Media Policies for Athletes can be found at www.bendswimclub.com.

 

Discipline – Any behavior or conduct by a parent deemed to be unsportsmanlike, inappropriate or detrimental to the Bend Swim Club at any USA SWIMMING sanctioned event or Bend Swim Club event or function involving other parents, swimmers, coaches, spectators, officials or facilities personnel will not be tolerated.  Consequences for such unacceptable behavior may include, but are not limited to suspension and family expulsion as determined by the Head Coach in consultation with the Board.

 

Remember, you as a parent are to always conduct yourself in an ethical manner, and you are responsible for your actions.  If the rules of USA SWIMMING, Bend Swim Club and the Juniper Swim & Fitness Center that pertain to parents, non-swimmers or guests are broken you will be held accountable and be subject to intervention by the coaches and the Board of the Bend Swim Club.

 

Appendix E – Minor Audio, Video & Photographic Release

Swimmer (Child’s Name and Age): ________________________________________________

Parent/Guardian (Name): _______________________________________________________

Swimmer’s Address: ___________________________________________________________

Parent’s/Guardian’s Address: ____________________________________________________

Parent’s/Guardian’s Telephone No.: _______________________________________________

Parent’s/Guardian’s Email Address: _______________________________________________

 

This Minor Audio, Video, and Photographic Release Agreement (this “Agreement”) is made effective for all purposes on              , 20           by Parent/Guardian in favor of Bend Swim Club, Inc., an Oregon nonprofit corporation (“Club”), and all present and future Club directors, officers, employees, volunteers, assignees, partners, contractors, representatives, and agents, and all successors and assigns of each of the foregoing persons and/or entities (collectively “Released Parties” and individually a “Released Party”).

 

Club offers adults and children the opportunity to participate in certain swimming and related activities, classes, trainings, events, and/or competitions (individually and collectively, “Club Activities”). In consideration of Club permitting Swimmer to participate in any Club Activities, Swimmer and Parent/Guardian acknowledge and agree to the following:

 

1.               Parent/Guardian and Swimmer irrevocably authorize Club to use, publish, copy, print, copyright, and/or electronically transfer any and all photographs, video, and/or audio recordings taken by Parent/Guardian, Swimmer, and/or of Swimmer before, during, and/or after any Club Activities (individually and collectively, “Media”). Parent/Guardian and Swimmer grant and convey to Club all right, title, and interest in and to the Media. Parent/Guardian and Swimmer authorize Club to use the Media (and Swimmer’s name) with or without Swimmer’s and/or Parent’s/Guardian’s consent for any lawful purpose, including, without limitation, training, performance evaluation, development, and/or improvement, publicity, illustration, advertising, marketing, copyrighting, and Web content. Parent/Guardian and Swimmer irrevocably authorize Club to edit, alter, copy, exhibit, publish, and/or distribute the Media. Parent/Guardian and Swimmer waive the right to inspect and/or approve the finished product, including written or electronic copies, wherein Swimmer’s likeness appears. Parent/Guardian and Swimmer waive any right to royalties and/or other compensation arising out of or related to the use of the Media.

 

2.               TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, PARENT/GUARDIAN AND SWIMMER HEREBY JOINTLY AND SEVERALLY VOLUNTARILY WAIVE, RELEASE, FOREVER DISCHARGE, AND AGREE TO HOLD HARMLESS, DEFEND, AND INDEMNIFY CLUB AND ALL OTHER RELEASED PARTIES FOR, FROM, AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, DEMANDS, COSTS, PROCEEDINGS, ACTIONS, AND EXPENSES OF EVERY KIND, INCLUDING, WITHOUT LIMITATION, ATTORNEY FEES AND COSTS, WHICH MAY ARISE DIRECTLY OR INDIRECTLY IN CONNECTION WITH THIS AGREEMENT AND/OR THE RELEASE PROVIDED HEREIN.

 

3.               This Agreement will be governed by and construed in accordance with the laws of the State of Oregon, and venue for any action concerning this Agreement will lie in Deschutes County, Oregon. Each provision contained in this Agreement will be treated as a separate and independent provision. The unenforceability of any one provision will in no way impair the enforceability of any other provision contained herein.  Any reading of a provision causing unenforceability will yield to a construction permitting enforcement to the maximum extent permitted by applicable law.

 

By signing below, I represent that (a) I am Swimmer’s custodial parent or legal guardian, (b) I have legal authority to sign this Agreement individually and on behalf of Swimmer, and (c) I have read, fully understand, and agree to the above provisions and I acknowledge that Club is relying on such understanding and agreement in permitting Swimmer to participate in Club Activities. I execute this Agreement for myself (individually) and Swimmer on a joint and several basis, and our respective personal representatives, executors, assigns, heirs, spouse, parents, siblings, and children.