Fundraising Meet Volunteering - 2011-12

Corvallis Aquatic Team
Fundraising Meet Volunteering


Volunteerism is an important part of being a member of the Corvallis Aquatic Team.   Every CAT family is required to volunteer at fundraising meets held from December through May of each year.   The team has changed the requirements for this year and instead of a certain number of hours per meet, there will be an annual number of hours required.   Families may choose the meets they wish to work based on their schedules and what works best for them.  For the 2011-12 year, the annual number of hours required will be 20.    Families who join or leave the team mid-year will work pro-rated hours.

Also new for this year is the removal of the "buy-out" option which allowed families to not volunteer and to pay $15/hour not worked.  ALL families will be expected to fill volunteer spots.  Any person over the age of 13 may volunteer, although some jobs will require someone over age 18.   At the end of the year, there will be a penalty for those who do not fulfill this obligation, as well as a penalty for a family who is a “no-show-no-call” for a volunteer spot they have signed up for.  For the 2011-12 season, this penalty will be in the amounts of $25/hour for each hour not worked or reported for.

Sign-up for meet volunteering will be done online at our website. Please watch for email notifications and reminders several weeks before each meet with instructions about how to sign up for meet jobs.

Each CAT family will also receive a charge on their account of $15 for each fundraising meet.  This amount will be used to cover the cost of food sold in concessions and used in the hospitality room to provide snacks and meals for coaches and volunteer officials. 

If you have any questions about the volunteer obligation, please contact our meet director, Rhonda Soule’ at [email protected]well in advance of the meets. CAT has a strong reputation in the swimming community for hosting well-run, organized, fun, comfortable meets; and the assistance of all families is needed and appreciated!

 2011-12 Fundraising Meets

December 2 - 4, 2011: Comfort Suites Corvallis CAT Senior Open
January 6 - 8, 2012: Comfort Suites Corvallis CAT Short Course Open
February 23 - 26, 2012: Oregon Swimming 11-14 Championships
March 10 - 11, 2012: CAT Spring Invitational
May 18 - 20, 2012: Comfort Suites Corvallis CAT Long Course Open

  Corvallis Aquatic Team Meet Committees

We have assembled the following guidelines to help you find the best volunteer opportunity for you. Volunteering is a great way to meet other families and learn more about the sport of swimming. If you have questions, feel free to contact any of the committee chairs listed below or Meet Director Rhonda Soule‘ at [email protected] .

Description:Announces the upcoming events, reads results and provides information during the meet. The position is on-deck and some training is required. This position is exiting and fast moving, and if you enjoy being in the middle of the excitement, you may enjoy announcing. A clear speaking voice is necessary, along with the ability to think and talk at the same time. Contact: Lori Shaw [email protected].

Prepare the awards for the swimmers, which are usually in the form of ribbons. Meet results are printed onto labels and then the label with the swimmer’s name is transferred to the appropriate award. Communicating with swimmers and families is done by posting meet results during the meet. This position is ongoing during the course of the meet. Some prep work can be done prior to the meet. This is a rewarding position allowing the volunteer the chance to recognize the swimmers for all their hard work. Contact: Monique Schaefers [email protected]

Bull Pen:
Description:If you like working with the younger swimmers, this may be the position for you. The Bull Pen volunteers are responsible for organizing the 8-under swimmers for their heat and lane assignments prior to their events. This position occurs on deck, most often during the morning sessions.Contact: Anicia Criscione [email protected].

Trash Monitor:
Description:The trash monitors work during the meet to keep the facility in a clean condition. The ability to move around the facility is the only requirement. The trash monitors remove recycling and trash and check and refill paper products in the bathrooms and locker rooms. This job is easy, yet extremely important, because it demonstrates our commitment to providing a safe and clean environment for visiting teams. Chair Position Open-If interested, please contact Rhonda Soule’ at [email protected].

Clerk of Course:
Description:The Clerk of Course works as the link between the swimmers/coaches/officials and technical staff to process heat sheets, scratches and results. Training is required. This is an on-deck position and occurs during the meet, with many tasks requiring completion prior to the start of the meet. Contact: Monica Macpherson [email protected]

Description:The people working the computer are upstairs in the CAT office during the meet, electronically processing results. The position requires training and computer knowledge, and a knowledge of swim meet terminology and procedures is very helpful. A clear head and cool disposition is desired.  Contact: Kirsten Holbo [email protected].

Description:If you like to prepare food and work directly with people, this may be the place to be. Concession volunteers sell & prepare food at the front counter. The Grill staff prepares breakfast and lunch items on the outdoor grill. It is a fun position away from the noise and crowds on deck. There are many shifts available to fit just about anyone’s schedule. A food handlers card earns you a spot as a shift leader. Contact:  Michelle Seevers [email protected] .  Co-chair position open – if interested, please contact Rhonda Soule’ at [email protected].

Deck Marshal:
Description: The deck marshals are responsible for maintaining deck/pool safety during warm-ups. At the end of warm-ups the deck marshals assist the meet officials and head timers in preparing the pool for the start of the meet. The position usually requires 1-1.5 hours prior to the start of each session. This is a great opportunity if you want to spread your volunteer hours out over multiple sessions. There is some minimal training required, which will be provided. Chair Position Open - If interested, please contact Rhonda Soule’ at [email protected].

Front Desk/Heat Sheet Sales:
This is a good position is you prefer a quieter environment. The front desk volunteer sells heat sheets, answers questions, and occasionally answers the phone. There are multiple shift times available throughout the entire meet. Chair Position Open - If interested, please contact Rhonda Soule’ at [email protected].

Head Timer:
Description: The head timer works on deck providing back-up timing and delivering time sheets to the computer staff. This position is fast paced. If you enjoy being on deck during the meet, you will enjoy Head Timer. This is where the action is. Some training is required and will be provided. Contact:  Skip and Jackie Rochefort [email protected].

Description: The hospitality team provides the visiting officials and coaches with meals and snacks in a peaceful and friendly environment away from the deck. This position is great for those who enjoy making others welcome. No training is required and the shift hours are flexible. Contact: Patty Kellar [email protected].  Co-chair position open – if interested, please contact Rhonda Soule’ at [email protected]

Set Up/Take Down:
Description:The set-up/take down crew is responsible for preparing the pool and spectator areas for the meet and then returning the pool to its original condition at the meet’s conclusion. The shifts take place prior to the start of the meet and once again when the meet is over. Some physical lifting and moving is required; not too heavy but you need to be prepared to move minor equipment.Contact: Alan Wells [email protected] .