2022-2023 Bellingham Bay Swim Team Financial Agreement

 

I, the parent or legal guardian (hereafter referred to as the Parent) of the swimmer seeking registration (hereafter referred to as the Swimmer), on behalf of the Swimmer and myself, agree to the following financial conditions of BBST Membership:

 

 

Electronic Billing

  • I accept that this is an annual financial agreement dated from September 1st, 2022 through August 31st, 2023.
  • I understand all BBST fees and invoices will be posted electronically to my BBST member account and can be viewed by the 25th of each month.
  • I understand that I am responsible for setting up an appropriate payment method and keeping my account information accurate and up to date. I understand that invoices are payable via ACH (Automated Check Handling), Credit Card, or Check and payment is due on the 1st day of every month. 
  • I will pay my account in full by the 10th of every month and I understand that failure to submit a payment by the 10th will result in a $35.00 late fee added to my account. I understand that any late fees accrued will not be refunded for any reason.
  • I understand that if I pay by Credit Card I will be responsible for the transaction fee of 2.95% + $.30 per transaction.
  • Checks can be submitted to the black payment box on the filing cabinet in the lobby at AHAC or mailed to the following address: P.O. Box 5821, Bellingham, WA 98227. Mailed checks must be post-marked by the 10th of the month.
  • I understand that BBST requires me to have a current credit card on file and I authorize BBST to charge my credit card on file for any outstanding balance not paid within 30 days, referred to as On Demand Charges.
  • I understand that I am responsible for checking my account balance regularly and that BBST does not send reminders to pay my account.

 

Annual / Monthly Dues

 

Training Group

Monthly Dues

Annual Plan

Bronze (A & B)

$131.00

$1493.00

Silver (A & B)

$148.00

$1691.00

Gold (A & B)

$178.00

$2031.00

Junior B

$170.00

$1937.00

Junior A

$200.00

$2280.00

Senior C

$206.00

$2348.00

Senior B

$237.00

$2700.00

Senior A

$260.00

$2971.00

 

 

  • I will pay the Annual or Monthly Dues as set forth on the above Fee Schedule in accordance with the payment method selected.
  • I understand that due to the Covid-19 Pandemic the team could potentially be forced to seek out practice opportunities at an alternative facility, which may lead to schedule adjustments and the possibility of adjustment of Monthly Dues.
  • I understand that in the event there is no pool time available due to the Covid-19 pandemic, I will not be responsible for the full monthly dues, set forth above, for that specified month. I accept that the Board of Directors will decide upon a reduced monthly rate for that month based on current circumstances. I understand that if I have paid annual dues, any reduced monthly rates determined by the board will result in a credit, of the pro-rated reduction, to my BBST account.
  • I understand that the Annual Plan payment is due in full before September 20th, 2022. 
  • I understand that failure to pay the Annual Plan before this date will forfeit me the 5% discount and I will be required to pay the full monthly dues amount for my swimmer.

 

BBST Annual Fees

  • I will pay the Annual BBST Team Administration Fee of $165.00 per swimmer (reduced to $90 per swimmer after April 1) by September 1st, 2022 as part of my annual registration.
  • I understand that BBST will not refund the Team Administration Fee in the event of membership cancellation before August 31st, 2023.
  • I will purchase a Year Round USA Swimming membership ($84.00), directly from USA Swimming, for my swimmer upon joining BBST, or before December 31st 2022 for returning members. BBST requires that every swimmer has a valid USA membership. Any swimmer that does not have a valid USA Swimming membership will not be permitted to swim with the team.
  • For more information on specific fees, please consult the BBST team website. (Menu - For Parents). Summary of annual fees:

 

Fee

Cost

BBST Team Administration Fee

$165.00

USA Swimming annual Year Round membership (payable directly to USA Swimming)

$84.00

 

 

Total cost to join the team

$249.00

 

 

Meet Entry Fees

  • I will pay all Meet Entry Fees charged to my BBST account, including Individual Event fees, Relay fees and LSC (Local Swimming Committee) Meet Entry Surcharge. 
  • I understand that I incur Meet Entry Fees each time I enter the Swimmer in a meet using the online, BBST website-based meet entry system and that these fees are charged to my BBST account.
  • I understand that meet surcharges and individual event fees and relay fees are set by the LSC (Local Swimming Committee) and change according to the level of meet. It is my responsibility to understand the fees associated with each meet prior to entering my swimmer in the meet.
  • I also understand that once Meet Entry Fees are paid to the meet host team, they are nonrefundable.

Team Travel Fees

  • I understand that participation in team travel activities is often an optional activity that requires additional payment. I will pay any fees associated with team travel should my swimmer participate

 

Equipment and Apparel

  • I understand that each practice group has Team Apparel and Equipment that is required at the beginning of each year and in the case of mid-year of promotion.
  • I understand that BBST requires me to purchase the required team suit, swim caps and team T-shirt.

 

Work share Hours

  • I understand that Work Share is a vital part of the operation of any non-profit group. Work Share means we all share in the work it takes to build a successful program for our swimmers. I understand that by joining BBST, I am obligated to perform 30 hours of Work Share service each year for BBST. Work Share hours will be prorated for any family joining the team part way during the swim year.
  • I understand that if I fail to meet the required minimum of 30 Work Share hours I may be billed on August 20th, 2023 for missed hours at the rate of $50.00 per hour. (Please reach out to the Board of Directors if you are having difficulty reaching you annual commitment of Work Share hours.)
  • I understand that should Work Share opportunities be reduced or eliminated due to the Covid-19 pandemic, my annual commitment of Work Share hours will be reduced accordingly by the Board of Directors.
  • Work Share hours are posted in advance and are available on a first-come, first-serve basis. I understand it is my responsibility to keep myself informed regarding Work Share opportunities and hours.
  • I understand that the Bellingham Bay Marathon, which takes place over the weekend of September 24th - 25th , 2022 is BBST's primary fundraiser and I will work a minimum of 5 hours at this event. I will find my own replacement for any of the required hours I am unable to work. 
  • I also understand that if my swimmer is 13 years old and over, he or she is required to work a minimum of 3 hours at the Bellingham Bay Marathon during the weekend of September 24th - 25th, 2022 - this is in addition to the 5 hour requirement per family.
  • I understand that a maximum of 20 hours from the Bellingham Bay Marathon will count towards my 30 hour annual commitment.
  • I understand that all BBST sponsored swim meets are only possible through the many hours put in by the families of BBST swimmers and that my participation is vital. I will work at / donate hospitality items at home meets.
  • I understand that when BBST attends away meets, we are sometimes required by the host team to supply timers. I understand that if my child is registered to swim, I may be assigned to time. I understand that once assignments are distributed, I am responsible for finding my own replacement should I not be able to time.
  • If I sign up for a Lead Position, I understand that I am committing to work as the Lead for the entire duration of the swim season (September 1st, 2022 to August 31st, 2023). In the event of an emergency rendering me unable to continue as Lead, I will find my own replacement.

 

 

Fundraising

  • I understand that each swimmer in my family will raise a minimum of $250.00 annually through fundraising, with a maximum of $500.00 per family, for the annual BBST Blackfish Challenge. 
  • I understand that if my swimmer fails to fundraise the required $250.00 for the BBST Blackfish Challenge, my account will be charged the remaining balance and payment is due by Aug 1st 2023.

 

Withdrawal from BBST

  • I accept that this is an annual agreement and I agree to pay the monthly dues set forth above for the duration of this contract dated September 1st, 2022 through August 31st, 2023.
    • Swimmers in Bronze, Silver, Gold, Junior B and Senior C Groups who leave before August 31st, 2023
      • I understand that my swimmer may withdraw from the team at any time, provided that I give a 30 day written notification to both my swimmer's coach and the Team Administrator ([email protected]) and I understand that I will be charged a $125 cancellation fee per swimmer if my swimmer leaves the team prior to August 31st, 2023.
      • Extenuating circumstances: I understand that I can withdraw my swimmer at any time with a 30 day written notice to my swimmer's coach and the Team Administrator ([email protected]) without being held responsible for the $125.00 cancellation fee under the following extenuating circumstances:
        • Loss of employment of one of the parents
        • Relocation to more than 30 miles away
        • Medical issues that will prevent my swimmer to swim for more than 30 days as evidenced by a medical doctor's note.
        • Swimmer or parent is removed from the team for violations of code of conduct or any other reason as determined by the coaches

 

  • Swimmers in Junior A, Senior A and Senior B Groups who leave before August 31st, 2023
    • Extenuating circumstances: I understand that I can withdraw my swimmer at any time with a 30 day written notice to my swimmer's coach and the Team Administrator ([email protected]) without being held responsible for the $125.00 cancellation fee or monthly dues through the end of the season under the following extenuating circumstances:
      • Loss of employment of one of the parents
      • Relocation to more than 30 miles away
      • Medical issues that will prevent my swimmer to swim for more than 30 days as evidenced by a medical doctor's note.
      • Swimmer or parent is removed from the team for violations of code of conduct or any other reason as determined by the coaches.
    • I will have the option to withdraw my swimmer on April 1st, 2023 without any penalty other than the $125 cancellation fee, provided that I give written notification prior to March 1st, 2023. I understand that if I fail to provide written notification of withdrawal on or before March 1st, 2023, I will be responsible for paying my swimmer's monthly dues through August 31st, 2023. 
    • I understand that if my swimmer withdraws from the team after November 30th 2022, I will be responsible for all monthly dues from my withdrawal date through March 31st, 2023.
    • I understand that my swimmer may withdraw from the team at any time before November 30th, 2022, provided that I give a 30 day written notification to both my swimmer's coach and the Team Administrator ([email protected]) and I understand that I will be charged a $125 cancellation fee per swimmer.

 

 

Delinquent Account

  • I acknowledge that my/our failure to meet the financial and/or other obligations set forth herein on the specified dates shall disqualify the Swimmer and all members of the Swimmer’s family from participating in practices, meets or other BBST functions.
  • I understand that if my account becomes 30 days past due, mine and my swimmer(s) memberships’ will be suspended and will not be re-activated until paid in full.
  • I understand that if my account becomes 30 days past due more than once during the swim season, I will be required to pay all future invoices by credit card or ACH for the remainder of the swim season.
  • I understand that if my account becomes 90 days past due, it will be sent to an external collection agency.

 

 

Financial Assistance

  • BBST has a Financial Assistance Program available for families in need. Applications will be accepted until September 30th, 2022.
  • I understand if I fail to apply by the September 30th deadline, I may not receive Financial Assistance. 
  • I understand that Financial Assistance is on based available funds and need and in the event my request is denied for any reason, I am still responsible for paying any and all fees associated with my BBST member account.

 

 

Summary of Financial Obligation

If any part of this Agreement is declared invalid, the balance of the Agreement shall remain in effect. Any matter not covered by this Agreement shall be determined by the Board and promptly communicated to the undersigned. Any and all modifications to this Agreement shall be in writing and initialed by all parties. This agreement represents the entire agreement among the parties regarding the subject matter hereof and supersedes all prior oral or written agreements.