Valley Aquatics Volunteer Policy for 2022-2023

 

For the 2022-23 Swim Year, we will divide the commitment into three trimesters versus a running year total.  This will allow us to make sure that we get the help when we need it at the meets but that families are also not in a situation with a lot of hours left with not a lot of opportunities. Families can choose to work some meets, pay for some volunteers hours, and find a way to support the team that works best for them. We will be working on developing a FAQ section for the website.

Families are responsible for the hours assigned for their highest group swimmer.  For example, A family has a swimmer in Silver Elite and Bronze.  In Trimester 2, the family is responsible for working 16 hours since that is the requirement for Silver Elite Families.

Intrasquad meets: All swimmers participating, regardless of swim group are required to have volunteer participation at intrasquad meet.  Hours worked at intrasquad meets count as ½ towards the volunteer requirement. While intrasquad meets are a great way to provide opportunity for our swimmers, they do not serve as fundraisers in the same way as other meets do.

 

What is a “buy out”?

Buy outs happen at the beginning of the trimester and you pay the money upfront before the trimester starts (or right at the beginning).  It is a lesser hourly charge ($30) as it helps us to know that you will not be available to help that trimester so we can find other volunteers and higher other local organizations ahead of time if we need to.  For example, if you are opting out of your volunteer hours for Trimester 1, you will pay the buyout fee with registration.  You then will not be responsible for working any hours during trimester 1.   You can buy out 1 trimester if are busy with one another activity, but then work your hours in another.   What you pick for one trimester, does not have to be the same for all.

 

September-December: Trimester 1: 

Gold Elite: 10 hours Trimester 1 buy out: $300

Silver Elite: 8 hours, Trimester 1 buy out: $240

Silver/Gold: 8 hours, trimester 1 buy out: $240

Bronze: 4 hours, trimester 1 buy out: $120

Blue: no required hours

Volunteer opportunities: VAST October Invite @ KCAC October 22nd/23rd, assigned timing spots @ PNS Champs, October challenges, and other meets.  Planning holiday events, donations, etc.

Families with less than 2 hours left will be waived for the trimester.

Family is responsible for the whole trimester worth of hours should regardless of whether they participate for the entire trimester.  Trimesters are not prorated. Should a swimmer stop swimming in the middle of the trimester, they will be billed the full amount owed on the next months invoice.

Remaining Hours will be billed $40 an hour on your January billing statement.

Credit will be given up to 4 additional hours per family on your January billing statement for hours worked beyond the above requirements paid at $20 per hour.

 

January-March: Trimester 2

Gold Elite: 20 hours Trimester 2 buy out: $600

Silver Elite/Gold: 16 hours, Trimester 2 buy out: $480

Silver: 12 hours, trimester 2 buy out: $360

Bronze: 8 hours, trimester 2 buy out: $240

Blue Group: 4 hours: buy out: $100  (swimmers first joining in trimester 2 are waived from this requirement)

Volunteer opportunitiesOur two largest meets happen during this time.  Washington Open and Senior Sectionals.  There will also be other opportunities at various other meets during this time.  There will be opportunities for families to work together during this trimester!  Your swimmers will be able to time, help at meets, etc. 

Families with less than 2 hours left will be waived for the trimester.

Remaining Hours will be billed $40 an hour on April billing statement.

 Credit will be given up to 4 additional hours per family on your April billing statement for hours worked beyond the above requirements paid at $20 per hour.

 

 April- July: Trimester 3:

Gold Elite: 6 hours Trimester 3 buy out: $180

Silver Elite: 6 hours, Trimester 3 buy out: $180

Silver/Gold: 6 hours, trimester 3 buy out: $180

Bronze: 4 hours,  trimester 3 buy out: $120

Blue: 4 hours, trimester 3 buy out: $100, (blue swimmers first joining in trimester 3 are waived from this requirement)

 

Volunteer opportunities: VAST Summer Sprints, intrasquad, other meets where we are assigned timers. 

Families with less than 2 hours left will be waived for the trimester.

Remaining Hours will be billed $40 an hour on your August invoice.

 Credit will be given up to 4 additional hours per family for your registration for the 2023-24 swim year paid at $20 per hour.