WEST Swim Lessons Program Policies

Please read the following policies carefully to familiarize yourself with our program. Policies are agreed upon at the completion of registration.

 

Registration

Please register using our online registration systemLate registrations will be accepted in-person on an individual basis depending on space and instructor availability.

 

Online Registration Process:

Go to our website at westswimteam.com > Swim Lessons > Registration to view available classes (scroll down to the bottom of the page). Select the class you wish to sign up for and follow the prompts on screen.

  • Returning swimmers have a 1 hour priority registration window during Summer lessons before new swimmers can register
  • The front office will not process registrations prior to online registration opening. We do not process in-person registrations.
  • Registration is first come, first served.
  • Class schedules may change based on demand.
  • Families will be notified if class time changes via email / phone.
  • All fees are non-refundable.
  • Registration cannot be processed without payment.
  • No make-up classes available for missed classes.
  • Classes may close/combine due to availability and/or demand.

 

Waitlist Sign-Up

If the class you are looking for is full (Click Here) to be added to our waitlist. We restart the waitlist once a new session registration has opened. If you were on the waitlist for a previous session, you must re-add your swimmer to the current waitlist. 

 

If the class you are looking for is not available, please DO NOT register for the incorrect class. Purposefully incorrect registrations will be canceled and credited back to your WEST account.

 

Weekly Email Communications

WEST sends out a weekly emails to our group lessons families regarding upcoming registrations, evaluations, and policy reminders. We also will communicate closures / cancelations via email. Please ensure your email is not filtering emails from Team Unify (our website provider) and WEST Coast Aquatics to Spam or Updates

 

Multi-Swimmer Family Discount & Financial Aid

Families with 3 or more swimmers will receive a 15% discount per swimmer. Scholarships are available to those who qualify and the criteria is based on Everett School District’s Free & Reduced School Lunch Program. Please (click here) for application must be renewed every year in September and be received 2 weeks prior to application.

 

Refund & Make-Up Policy

No refunds will be issued. We do not offer make-up classes. As with any other children’s activity, you are responsible to attend the days you signed up for. We do not do offer make-up classes because we run our lesson sessions back-to-back and there is no time for additional classes.

 

Cancelation Policy

If you cancel your group lessons class, you will NOT receive a refund. WEST must receive notice 3 business days prior to the start of the session. You will receive a WEST Credit which can then be applied the next time you register. No credit will be given for notice that falls within or after 3 days prior to the session.

 

Illness Policy

Please see reopening guidelines regarding Illness policies (Click Here). If your child is sick and misses two (2) consecutive classes, a credit will be issued when a doctor’s note is presented. The note must include the dates that the child was not allowed to be in class. No credit will be issued without a note from the doctor. 

 

Credit Policy

WEST Credits will be issued for prolonged illness (see illness policy) and pool closures only. Credits will NOT be issued for scheduling conflicts with other activities or vacations. Credits may be applied toward future swim lessons, both semi-private and private. 

 

Parents On-Deck

Parents and/or guardians must be present at every lesson. Your children and their behavior are your responsibility while they are in the locker rooms and on deck. Separating the child from the parents allows the swimmer to form a bond with the instructor, therefore creating a more effective learning atmosphere. We do allow parents to view from the bench on-deck, however we ask that you refrain from interacting with your child during the lesson.

 

Locker Rooms/Changing Stalls

Children over the age of 6 and their parents must use their gender appropriate locker room to ensure the comfort and safety of all our patrons.  Please see reopening guidelines regarding locker room policies (Click Here)

 

COVID-19 Acknowledgement & Waiver Agreement

An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and individuals with underlying medical conditions are especially vulnerable.

 

WEST Coast Aquatics cannot prevent you (or your child(ren)) from becoming exposed to, contracting, or spreading COVID-19 while participating in competitions, practice and all team activities. It is not possible to prevent the presence of the disease. Therefore, if you choose to participate in any WEST or USA Swimming activity or event, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19.

By attending or participating, you voluntarily assume all risks associated with exposure to COVID-19 and forever release and hold harmless from: USA swimming, WEST Coast Aquatics, and each of their officers, partners, directors, agents, employees or other representatives from any liability or claims including for personal injuries, death, disease or property losses, or any other loss, including but not limited to claims of negligence and give up any claims you may have to seek damages, whether known or unknown, foreseen or unforeseen, in connection with exposure, infection, and/or spread of COVID-19 related to participation in competition, practice and all team activities.

 

MEDICAL RELEASE WAIVER

I certify that I am the parent or legal guardian for my child(ren). I hereby give my permission for any supervisor, coach or other team administrator associated with the WEST Coast Aquatics to seek and give appropriate medical attention for our child(ren) in the event of accident, injury, illness. I will be responsible for any and all costs associated with any necessary medical attention and/or treatment.

 

I hereby waive, release and forever discharge WEST Coast Aquatics from all rights and claims for damages, injury, loss to person or property which may be sustained or occur during participation in WEST Coast Aquatics activities, whether or not damages or loss is due to negligence. I hereby acknowledge that my children is (are) physically fit and capable of participation in all Swim Team activities.

 

LIABILITY WAIVER

By registering my child(ren) with the WEST Coast Aquatics, I agree to participate (or allow my child(ren) and family members to participate) in the WEST Coast Aquatics, and hereby release WEST Coast Aquatics,  their officers, directors, employees, and agents, its directors, officers, agents, coaches, and employees from liability for any injury that might occur to myself (or to my child(ren) and family members) while participating in the WEST Coast Aquatics program, including travel to and from training sessions, swim meets or other scheduled team activities.

 

I agree to indemnify and hold harmless the above mentioned organizations and/or individuals, their agents and/or employees, against any and all liability for personal injury, including injuries resulting in death to me, my child(ren) and/or other family members, or damage to my property, the property to my child(ren) and/or other family members, or both, while I (or my child(ren) or family members) participating in the WEST Coast Aquatics program.