Volunteer Position Descriptions

We have worked really hard to make volunteering easier and more fun on the parents.  In turn we are asking that parents do everything they can to show up on time and to work their positions.

There will be a list of resident names and numbers that will be emailed daily (the week of the meets) of residents who are willing to work your volunteer position.  The charge for those volunteers to work your position will be $75. 

We have great parent volunteers and swim team cannot run without our amazing parent volunteers!  Thank you for being an awesome parent volunteer – you are setting a GREAT example for our swimmers and your contribution to swim team is priceless! 

Now for the ugly side ~~ there are always about 10% of the volunteer positions that result in problems.  Either parents don’t show up, show up but leave their position, or parents show up late.  So to be fair to those fabulous parent volunteers and to encourage the 10% to improve, there will be a $40 late show fee assessed to parents who show up late for their volunteer position.  For those 10% who just don’t show up, there will be a $75 fee assessed. 

Swim meets are a ton of fun and we have worked very hard to make it even more fun for parents.   So sign up as soon as possible for your volunteer positions. 


Announcer - 2 shifts per meet     4:30 – 7:00 and 7:00 – 9:30ish

Example of commands:

Announce event # and heat # and the boys or girls stroke

Announce who should already be up at the blocks or lined up behind the blocks.

After a short interval, repeat the above for the second call.

The announcer should follow this procedure for all remaining events.

This is an easy position and one where parents see their kids swim.  There is a mathematical process that makes this position super easy and fun.  You must be articulate and easily understood.


Place Judges 2 shifts  5:30 – 7:30  and 7:30 – 9:30'ish

Experience Definitely Required for this position. Each team provides a place judge.

The place judges must, in all events and at all times, command a clear view of the race and finish line.  Judges CANNOT serve as timers in the same race.  The judges judge the place finishes as they see them.  The judges write the place finish on their updated copy of the meet program.  The judge’s recorder at the end of the race copies that order of finish on the UK Judges Placing Form.  The place judges override the times and the starter/referee over rides the place judges if there is a dispute.  In an eight-lane pool a third finish judge is used to cover all non-scoring places.  The first two judges are responsible for all scoring places plus one place.  The third judge is responsible for the remaining non-scoring places.  To avoid confusion it is advised that only six lanes be swum in an eight-lane pool during the scoring heat.  The third place judge is provided by the home team.


Timers  2 shifts  5:30 – 7:30  and 7:30 – 9:30ish



Place Judge's Recorder 2 shifts 5:30-7:30 and 7:30-9:30ish

The judge's recorder places himself/herself behind the place judges with his own copy of the UK Judges Placing Form.  When the race is finished and the judges and starter/referee have ruled on the place finishes, he/she records the places in the appropriate block on the UK Judges Placing Form.  For swimmers who have been disqualified by the starter/referee, the judge’s recorder writes “DQ” in the place block for that swimmer.  The judge’s recorder then passes the completed UK Judges Placing Form to the master recorder.  The judge's recorder has no say in the order of finish and should not attempt to influence the place judges.


Master Recorder 2 shifts 5:30-7:30 and 7:30-9:30ish

Master recorder takes the times from recorders at each lane. They collect the UK Judges Placing Sheet from the place judge recorder & records the times from each lane then run them to the scoring table.


Concession:   2 shifts  3:30 – 6:30 and 6:30 – 9:30ish

This is a fun job!   First shift concession stand workers must arrive by 3:30 pm to setup the concession stand and help serve when the concession stand is open.  Second shift concession stand works must take over by 6:30 pm and must stay until the end of the meet to finish cleaning up, take garbage away, and put items back into the storage room. Must check out with the concession coordinators and swim director before leaving. 


Tent Supervisor:  2 Shifts  4:30 – 7:30  and 7:30 – 9:30ish

This is a great position to get to know all the kids in your child’s age group.  It’s a ton of fun to watch them interact.  This position will oversee the swimmers while waiting for their turn to compete.  This person will assist the shepherd in assuring the swimmers are ready to compete.  

Parents still retain ultimate responsibility for their children and must be present at the meet for all children under the age of 14.


Volunteer & Swimmer Check-in Clerk  1 Shift    3:15 pm(home meets) or 3:30 pm (away meets)  to 7:30

The volunteer check-in clerk must be arrive at the meet by 3:15 pm for home meets or 3:30 pm for away meets.  They check in swimmers and volunteers.  The clerk hands out volunteer equipment.  At 4 pm, clerk must inform head coach of all swimmers who have not checked in.  Also at 4 pm, clerk must inform swim director of parents who have not checked in for their volunteer job.   Second shift volunteers should check in with the clerk by 7 pm or at event 40 and stand by for their shift no later than 10 minutes before their job starts.