OVERLOOK SWIM TEAM
Manheim Township, Lancaster County, Pennsylvania

Volunteering Overview

  • As a member of the Overlook Swim Team, every family is expected to volunteer their time and talents in an effort to help make the season as smooth and successful as possible.  

  • There are a number of different positions that are available to parents for dual meets as well as invitational meets. 

  • While you may not be needed to volunteer at every meet, the Overlook Relays is a meet that we ask everyone to volunteer in some capacity. 

  • For most jobs, parents are able to step away from their post in order to cheer for their child. 

  • A few positions require your attention on the pool deck, while you are still able to watch your child. 

 

How to Volunteer

  • Each volunteer position is listed for each swim meet event on the Overlook Swim Team Website on the Swim Meet Calendar. 

  • To access these volunteer positions click “Job Signup” for each individual meet and select from available volunteer options.

  • You will be reminded via email of your volunteer obligation 2 days before the event.

  • Walk-Through Video (2 min.) How to signup for Volunteer Jobs 

Volunteer Positions and Descriptions

Below are a list of positions and descriptions of the opportunities that are available.

  • A star (*) denote volunteer positions that you must continue to perform while watching your child swim, and you are not able to “step away” as noted above.
  • A pound sign (#) denote volunteer positions that you must have training prior to volunteering. 
  • Announcer

    • Reads the names of the swimmers in each heat as well as making other public announcements as needed throughout the meet. There are usually two (2) announcers. Each works for ½ of the swim meet.

  • Stroke/Turn Judge # * 

    • Confirms that swimmers meet all stroke and turn rules during their swims. If a swimmer is disqualified, the judge will tell the swimmer what rule was broken. By doing this, the swimmer understands what corrections to make for their future swims. While you are technically not able to “step away” from this post in order to watch your child swim, this position has one of the best views in the house and you are guaranteed to see your swimmer in the water! Both the home and away teams are responsible for providing stroke and turn judges. There are usually 2 judges needed from Overlook for each meet. Each works ½ of the meet. Please check the team website or newsletter to find out when the Lancaster County Summer Swim League stroke clinic is being held, to become certified for the summer as a stroke and turn judge. 

  • Timers *

    • Uses a stopwatch provided by the swim team to record a swimmer’s time for each heat. Each lane has 2 timers consisting of one person from each team. The Time Recorder will collect the times from each lane and hand the slip to the Runner. There is a brief informational meeting before each meet so that the timers know what is expected of them. While you are technically not able to “step away” from this post in order to watch your child swim, this position has one of the best views in the house and you are guaranteed to see your swimmer in the water! There are 12-16 timers needed per meet. Each timer is assigned to a lane and will work for ½ of the meet. 

  • Back-up Timer*

    • Stands behind the block with two stop watches and starts watches for each heat, in case a lane timer’s watch malfunctions. If so, the Back-up Timer will give their watch to the timer so that the timer can get the finish time. There are usually 2 Back-up Timers needed per meet. Each works for ½ of the meet.

  • Runner

    • Takes timing cards from the announcer to the time recorder. After a race is completed, the Runner will collect the Finish Judge slips and the timing cards from the recorder and take them to the scoring/computer table for tabulation. There are usually 2 runners needed. Each works for ½ of the meet.

  • Finish Judge*

    •  Records the finish order of the swimmers. While you are technically not able to “step away” from this post in order to watch your child swim, this position has one of the best views in the house and you are guaranteed to see your swimmer in the water! Home teams as well as Away teams are responsible for providing a finish judge. There are usually 2 judges needed. Each works ½ of the meet.

  • Assist with Setup

    • Arrives at a specified time before the meet begins and helps set up lane lines, starting blocks, timing pads and help perform other tasks necessary before the meet can start. Many assistants are needed for setup – as they say: “Many hands make light work”!

  • Assist with Teardown

    • Stay for a short time after the meet and take down the timing system, lane lines, starting blocks and help perform other tasks necessary to break down the meet. Many assistants are needed for teardown – as they say: “ Many hands make light work”!

  • Timing System #

    • Assist in running the touchpad timing system console. Training will be given at the beginning of the season to anyone interested in learning how to use the system.

  • Scoring

    • Collects timing sheets from the runners. Averages the hand-times and/or verifies the touchpad times. There are two people from each team to check and reconcile written times with times in the computer. After verifying the times, the scorers are responsible for assigning the appropriate point-totals to each team in order to have a running total of each team’s points. There are usually 2 scorers needed. Scorers usually work for the entire meet.

  • Awards

    • Receives labels from the scoring table and attaches them to the appropriate ribbons. When Labels are unable to be printed, awards volunteers will write appropriate information on the ribbons. Awards volunteers are also responsible for making sure that each team receives their awards at the end of the meet. There are usually. 3 volunteers work for ½ of the meet.

Special Volunteer Positions for Overlook Relays

  • Admissions

    • Collect admission fees and sell heat sheets at the front entrance gate. There are usually 4 volunteers needed. All work during warm-ups and the beginning of the meet.

  • Parking

    • Direct parking in the Overlook Pool Campus. There are usually 6 volunteers working during warm-ups and the beginning of the meet.

  • Candy-gram Sales

    • Sell and deliver Candy-Grams during the event. 4 volunteers are needed. 2 volunteers work for ½ of the meet. One volunteer for each half may be a responsible 14 & under or open swimmer, the other position must be an adult.

  • Hot Heat Prize Distributor

    • Distribute awards to the winners of the “Hot Heats”. There are usually 4 volunteers needed. 2 Volunteers will work for ½ of the meet. The volunteers may be responsible 14& under and open swimmers with no need for adult supervision.

Non-Swim Meet Volunteer Positions

  • Big Buddy Program Coordinator
    • One of the most contributory programs is being a swim buddy!  In this program, older swimmers are matched up with younger swimmers as Buddies to socialize with each other at the pool, help younger buddies prepare for their events and cheer each other on at swim meets. Position helps organize and pair up swimmers.