Volunteer Responsibilities

Summer swim meets are only possible when every volunteer position is filled. Each family on our team will be asked to volunteer for at least one of the following jobs at each swim meet that they have a swimmer participating. We are a small team and therefore need the help and dedication of every member to run an effective swim meet. We thank you in advance for your willingness to support our team.

Volunteers that will be needed for the Summer Away Dual Meets:

• 3-6 Timers
• 1-2 Stroke and Turn Judges
• 1-2 Finish Judges
• 1-2 people for scoring (dependent on if they are split into 1^st and 2^nd half shifts) 

Volunteer Descriptions-

• Stroke & Turn Judge: Work in pairs on each side of the pool with one member of the pair being from each team. Judges only rule on infractions on their side of the pool. They observe strokes, turns and finishes to see that swimmers comply with requirements for that stroke. Training is required for this position. This position requires volunteering for one half of the meet.
• Finish Judge: Also work in pairs on each side of the pool with one member of the pair being from each team. Judges record the finish order of each lane and mark it down. Copies of both Finish Judge rulings are sent to the score table with the finished lane timer sheet. This position requires volunteering for one half of the meet.
• Runner: Responsible for collecting the timer sheets from each lane and placing sheet from the Finish Judge after each event. The papers are delivered to the scoring table. This position requires volunteering for one half of the meet.
• Scoring: Print the paperwork for the meet and distribute. Enter swimmer times in the scoring software and verify results against the finish order. After results are verified, score the event. Print ribbon labels after each stroke. There are typically 2-3 volunteers at the scoring table during home meets and one during away meets.
• Ribbons: Place labels on ribbons; sort and file ribbons into swimmer file folder. There are typically 3 volunteers for this job. This job keeps you sitting down and out of the sun.
• Stagers: You will be responsible for helping to ensure that the swimmers are ready to line up for their events when called upon by the coaches. The stagers should also help to remind the swimmers to clean up after themselves and pack up their belongings before dark. This position requires volunteering for one half of the meet.
• Head Timer: The head timer is on board to step in with an official time if any other time should need assistance. The head timer will time each heat and step in if another timer raises their hand – alerting the head timer that they have a malfunction with their stopwatch. This position requires volunteering for one half of the meet.
• Lane Timers: Record the swimmer’s time. Each timer is provided a stopwatch and assigned a lane; there are two timers for each lane; one from each team. You will record both stopwatch times on the lane timer sheet and hand the sheet to the runner after each event. This position requires volunteering for one half of the meet.
• Photographer: The photographer’s job is to take pictures of the swimmers in action. These photos will be used for social media and Down the Middle updates.
• Announcer: At home swim meets this person will announce each heat of every event, including the names of individual swimmers. They will work closely with the starter and the scoring table to keep the meet running smoothly.

Stroke and Turn Clinic Meeting:  (date/time and location TBD)

This meeting should be attended by the Head Coach, along with any parent volunteers interested in being a Stroke/Turn Judge or a Finish Judge during the season at a Dual Away Meet.