Dolphins Frequently Asked Questions

 

My child’s not a big swimmer – why should s/he join the team?

The Dolphins are 90% about having fun/feeling part of the great Somerset community, 10% about swimming. Kids and parents across the neighborhood get to know one another, little kids get to be on a team with big kids they come to look up to, and everyone has a ton of fun during what will feel like a really intense 8 weeks of summer from the start of practice through to the team banquet. Every kid on the team will enjoy seeing how much they improve over the course of the swim season. Minis learn to be water safe and are encouraged to attend all social events so they feel part of the “team.”

What is the difference between the Minis program and the Dolphins team?

Minis is for kids ages 4 to 7 who are learning to swim and are not yet comfortable swimming across the deep end of the pool and treading water for extended periods of time. Minis practices are taught by teen Dolphin swimmers in the shallow end of the pool for 30 minutes a session. Dolphins practices are run by a team of paid coaches and junior coaches in the deep end of the pool for 1- 1.5 hours at a time. Practice schedules are on our website for Dolphins and Minis. Older Minis often move up to the team towards the end of a season and swim in meets if they are ready/able.

My child can’t make all of the practices or the practices designated for his/her age group/experience level – what should we do?

Kids should attend as many practices as they can attend and/or want to attend. We have a wide range of swimmers on our team – from swimmers who want to attend every practice to swimmers who are still building up their swimming strength and want to attend fewer practices to swimmers who have regular conflicts and will only be able to attend a few practices and meets. We also understand that schedules don’t always line up with the practice times your child can attend. The practice designations are a guideline for how the practices will be run (and are designed to ensure swimmers of similar age/strength practice together) but if we have some younger swimmers who can only make the 5:30pm practice or older swimmers who can only make the 4:30pm practice, the coaches will group those kids in a single lane and adapt their coaching of that lane accordingly.

Am I expected to stay at practice and monitor my child?

No – in fact, the opposite. Please drop your child off and pick him/her up after the session is over. If it’s more convenient for you to stay at the pool, we ask that you stay clear of the deck area around the deep end of the pool. You can sit in the chairs by the shallow end of the pool or at the tables and chairs in the food area. We do not want parents on deck during practice – it’s distracting for the kids and the coaches.

What’s the procedure for cancelling practice or a meet?

We will do our best to notify families via email from one of the team reps or the Head Coach at least an hour in advance if we are forced to cancel practice or if a meet is delayed or cancelled for any reason – with the most common being due to thunderstorms. We will – and have – practiced and had meets in the rain in the past, but when there is thunder, there is automatically a 30-minute clock that starts where kids cannot be in the pool. Most weather-related delays or cancellations only occur in the afternoons – so practices or B meets. For A meets, if the meet is underway, we will likely wait it out and try to resume the meet as soon as it is safe to do so. Please note that summer storms are highly unpredictable – our preference is always to swim, but these are judgment calls and the safety of our swimmers is everyone’s top priority. If we are forced to cancel the early practice but the later practice can still be held, feel free to send your swimmer to that practice even if it’s not the practice they usually attend. We appreciate everyone’s patience and understanding that sometimes we will get the weather (and the call to either hold or cancel practice) wrong. Our Inclement Weather Policy is available on our website.

Who swims at Time Trials?

Every single swimmer on the team who is available should swim at Time Trials. This is just our team swimming to record baseline times for the start of the season. It is a really low-key way for swimmers, especially those new to the team, to experience a meet-like atmosphere at our home pool surrounded by fellow teammates. It’s also a good way for us parents to remember how to do all of the volunteer jobs it takes to run a meet.

What is the difference between A Meets and B meets? Who should attend each?

A Meets are Montgomery County Swim League (MCSL)-sanctioned dual swim meets. We swim against another team in our Division (we are Division I this year) and earn points (win/lose) each meet. All six teams in our division will swim together in the Divisional championship meet as the last A meet of the season. There is also a Relay Carnival swim meet that features all teams from the division. Swimmers must qualify to swim in A meets by being one of the top 3 or 6 (freestyle) swimmers in an individual event. Time Trials times (where every swimmer on the team swims), A meet times, or B meet times all count towards qualifying to swim in an A meet. Every year MCSL determines the Division assignments for every team in the league and home vs. away meets are set by the team’s seeding within that Division.

B Meets are also dual meets but they are not MCSL-sanctioned events and no points are earned (and no relays swum). Any swimmer can swim in a B meet, though swimmers who finished in the top 3 in an individual event in the prior A meet cannot swim that event in the subsequent B meet. We swim against pools that are typically within a 15-minute drive of Somerset.

Everyone who is available to swim for Time Trials or any A meet or B meet or Divisionals should indicate your swimmer’s availability to swim via TeamUnify or via the OnDeck app (using the same login as your Somerset Dolphins account). Do not assume your swimmer will not qualify for an A meet or Divisionals – we have had many, many new to the team or mostly-B meet swimmers qualify for A meets and Divisionals over the course of the season – either because of time drops or because other swimmers are not available. The entire meet schedule can be found on the Dolphins event calendar and on the Meet tab.

Who swims on A meet relays?

A meet relays are typically seeded by the Head Coach during the A meet based on swimmers’ performance that day. There is both an A relay and a B relay. Typically, the A relay has the swimmers’ with the fastest times but if the team has the opportunity to earn more points by splitting the fastest swimmers between the A and B relay the Head Coach may do so. Ultimately, who will swim the A vs. B relays is at the discretion of the Head Coach.

What are these “themes” I see posted next to the A Meets and what other traditions should I know about?

There is a long tradition of kids dressing according to a pre-designated theme at every A meet. Our junior coaches usually select the themes, and we try to give families as much notice as possible so their child can be prepared – so make your trips to the party store or Amazon.com now! The coaches typically acknowledge the swimmer(s) who do the best job of dressing according to the theme. The last home swim meet always has a prom theme.

Another tradition is the Dolphins team mascot, Captain Purple: a head-to-toe purple superhero who will make an appearance ahead of every A meet, lead the team in a cheer, and then jump into the pool. We also have a number of songs that are also played during home A meets, with the kids doing a special dance to “Love Shack.”

Finally, if your child qualifies to swim at Divisionals, prepare yourself to awaken to a heavily toilet-papered front yard. It’s a tradition, and the junior coaches are really good at getting a lot of toilet paper up in trees and across yards in a short amount of time.

I thought A meets were only on Saturdays – why is Relay Carnival scheduled for Sunday, July 10th?

The Relay Carnival is always on a Sunday. MCSL cancelled the Relay Carnival in 2021 due to COVID but this year it is back in its usual, 6-team format. As the name suggests, it is an all-relay event featuring all six teams in our Division. Who swims at Relay Carnival is determined by the Head Coach based on swimmer times – so the line-up is not finalized until AFTER the A meet on July 9th. We ask that all families be aware of this and be ready to respond quickly when the line-up comes out and make sure you have committed your swimmer to attend Relay Carnival – or indicated they are not available – so the Coach can do the line-up quickly. If you have a swimmer who is a top swimmer in a particular event, you can expect them to swim a lot of relays.

I keep hearing I need to “commit my swimmer(s)” for all meets but I don’t know how to do that?

If you do not indicate your swimmers’ availability to swim in a meet, they cannot be added to the line-up once it’s finalized and they will not swim in that meet. By letting us know in advance, you save the coaches lots of time trying to track you down to confirm a swimmer’s availability.

There are two ways to let the Coaches know if your swimmer(s) are available to swim in meets. You can log into TeamUnify (via the Somerset Dolphins website) or you can download the OnDeck app and login using the same login information as when accessing your account via the website. The OnDeck app is a much easier way to indicate your swimmer(s) availability – after logging in, go to “Events” from the menu on the left, choose “Events & Meet Entries” and then click on “Commitment” for each A and B meet listed. You will see all of your swimmers listed, and it will say “Undeclared” if you have not yet committed them. Click on Yes or No, make sure Day 1 Session 1 is checked, and click “Apply”. We need you to fill this out for each swimmer and every meet – it is as important you let us know if your swimmer is NOT available as letting us know they are available. You can always edit your commitment if your plans change.

To commit your swimmers using TeamUnify via the Dolphins website, you will “Sign In” to your Team Unify account at www.somersetdolphins.org, choose “My Account” where your account name appears in the right hand corner, then choose “Team Events” under the “Events & Competition” from the left hand menu. Choose “Edit Commitment” individually for all of the Meets and all of your swimmers - including Time Trials, A Meets, B Meets. Relay Carnival and Divisionals. Please indicate your swimmer’s availability for A Meets even if they do not typically swim or have never swum in an A meet. This is very important and saves the Coaches lots of time trying to track down swimmers.

Click on your swimmer’s name and choose “Yes” or “No” from the drop down menu under “Signup Record”. There is only 1 day/1 session – please make sure it is selected. Then press “Save Changes”.

I have a TeamUnify account – I get all of the Dolphins emails – but it won’t let me log in?

Each family can only have one account login with administrative privileges so check to see who registered your swimmer(s). Chances are it was your spouse who registered your swimmers and you will need to share the email and password in order to login and be able to do administrative actions like committing your swimmers. If you are not sure which email you used to register your swimmers, please email Ann Bolten ([email protected]) and she will look up the information. Another critical piece of information about TeamUnify: you will want to register your swimmers every season using the same email address. This will ensure that your swimmers’ times stay visible in your account. TeamUnify does a great job of retaining all of your swimmers’ times, but if you create a new account, you will lose the ability to see that time history (the good news is that the swimmer’s ID will stay unique so those times are still associated with your swimmer, they just aren’t visible to you).  

What role do parents play on the swim team?

Parent volunteers are the only way we can have a swim team and run swim meets. Each meet needs lots of volunteers - if your swimmer is swimming in a meet, you are expected to volunteer to help out at that meet. Our biggest needs this season are for timers for each meet (16 for Time Trials; 8 for every A and B meet) and help with Concessions. Timing is a really fun way to watch the swim meet, socialize with other parents, and make the time pass quickly (especially during B meets). There is a timer training before every single swim meet – it is not difficult so do not be afraid to sign up to time at a meet. Concessions volunteers are able to step away and watch their swimmer when they swim. Longer-term, we need parents interested in volunteering for more involved roles, including organizing the team, social events, and training to be officials.

Who is invited to team social events and when are they happening?

Dolphins, Minis and their families are all invited to participate in social events. Social events are listed on the website Calendar and on the Social Events schedule tab. They will also be posted to the bulletin board at the pool.

Tell me more about the team banquet – who should attend?

The team banquet is our final opportunity to come together (Minis, Dolphins, parents, and siblings) and celebrate the season. Kids will get their trophies, special awards, eat dinner and dessert together, and cap it all off with the slide show of photos from the season. The banquet is the evening of Divisionals down at the pool.

Is there a way to add all of the events to my iPhone calendar?

Yes! From your phone, go to www.somersetdolphins.com and login to TeamUnify, click on the Calendar tab, click on Calendar settings, click on the infinity symbol to the right of Team Events. You should see a “link copied” notification. Go to your phone’s calendar, click on “Calendars”, select “Add Calendar”, select “Add Subscription Calendar”, paste the link. You should see all Somerset Dolphins events on your calendar in purple (of course).

What is the Coaches Long-Course Meet and All Stars?

Coaches’ Long Course is a meet for the top 8 swimmers from each individual event across all of MCSL. Swimmers who qualify will swim their event in a long-course (50 meter) pool, twice the distance of the event they swim during regular meets (e.g., a 50-meter sort-course freestyle swim will be a 100-meter long-course freestyle swim).

All-Stars are for the top 16 swimmers in an individual event or relay team across MCSL. All-Stars occurs the weekend after the banquet on Saturday and Sunday. Swimmers who qualify for All-Stars will continue practicing the week after the banquet to prepare for All-Stars.

There is a lot of information sent by email – how do I keep track of what’s happening when?

Please visit www.somersetdolphins.com for everything you need to know about what is going on this season – we repost weekly emails to the News section that is on the front page; the Calendar online has all of the events for the season in one place; Practice, Meets, and Social Events are also listed under the Schedule tab. We have also outlined what communications you will receive each week and what requires your response. Finally, the bulletin board down at the pool will post key announcements.

I have a question or a concern – who should I contact?

Please direct any administrative/scheduling/website/TeamUnify questions to one of the Team Reps. If you have a specific question about your child’s swimming, please direct it to Head Coach Roger Dent (and if your child is old enough to self-advocate, we prefer kids to talk directly to their coaches). We do, however, ask that you not lobby for your child to swim in a specific event or complain if they are put in an event you don’t think they can swim legally (e.g., breast or butterfly). Coaches often place kids in events where they are not yet consistently legal in order to get them comfortable with swimming that event and/or because they believe they are close enough that they may have a legal swim. We also ask that, since Coach Roger is new to our swim league, that you go easy on him as he works with our Somerset Dolphins-experienced Junior Coaches and our MCSL-experienced Assistant Coaches to get into the rhythm of our team and swim league.