| Swim Volunteer Job Descriptions Swim meets normally require up to 50 adults to handle all of the roles of timekeepers, officials and concessions. To ensure that we have adequate coverage for every meet, a parent(s) from each team family is required to volunteer during the season. Time trials require even more volunteers since there is no opposing team to share the workload. Time Trials is a great time to try new volunteer roles and to meet other Tarpon parents. Scroll down to see what the committees are all about and the time required for each job, or use this menu to jump around.
Timers / Officials Timer: There are 3 timers in each lane. The primary responsibility is to start the watch at the start of the race and stop it when the swimmer touches the wall. The highest and lowest times are dropped and the middle time becomes the official time for the lane. You get the best seat in the house with this job. No experience is required. Most people that do it once sign up to do it again and again. (Training available if interested) Time required: For A meets the duration of the meet. For B meets half of the meet Stroke and Turn: Certification is required through MCSL. The legality/basics of each stroke is demonstrated at the clinic. There are four stroke and turn officials at each meet; two from each pool. The Stroke and Turn Officials watch 3 lanes each and make sure the strokes are done in a proper way. For example, did a backstroker swim the entire race on his/her back, is the breaststroker kicking properly, etc. Time required: the duration of the meet. Starter: Certification is required through MCSL. Starter is responsible for giving the command to start the race, operating the starting equipment, and assuring (with the referee) that no one false starts. Time required: The duration of the meet. Referee: Certification is required through MCSL. The referee is responsible for running the meet. The referee must approve all swimmer disqualifications and keeps the meet running in a timely fashion. All disputes, rule questions, etc. are handled by the referee; therefore, the referee must be familiar with all applicable USS and MCSL rules. Time required: The duration of the meet. Head Timer: Prior experience as a timer is required. Head Timer is responsible for assuring that all timers have started their watches at the appropriate time and recorded their times accurately, collecting all timesheets after the race, and providing timers with support as needed. Head Timer also starts two extra watches in case they are needed by other timers. (Training is available). Time required: the duration of the meet. Assistant Head Timer: Prior experience as a timer is required. Assistant Head Timer works with the Head Timer and is responsible for assuring that timers in three lanes have started their watches at the appropriate time and recorded their times accurately, for collecting all time sheets after the race, and for providing timers with support as needed. (Training is available). Time required: The duration of the meet. Chief Judge: Certification as a Referee or Stroke and Turn Official is required. Chief Judge works at B meets with the Referee to approve disqualifications at the far end of the pool. Time required: the duration of the meet. Officials Training: This requires attending a three hour training session at the Olney Indoor Pool. You will learn how to become a stroke and turn judge, referee and starter. Time required: 3 hours. Meet Jobs Announcer: The Announcer works at home meets. The Announcer reads names and events from the program prior to each event. No experience is required but need to keep a quick pace. Time required: The duration of the meet. Clerk of Course: Responsible for checking in swimmers prior to their events. Assures swimmers are aware of what lanes to swim in based on the meet program and makes sure that they are in their correct lanes on time. (Same responsibility for A and B meets). Time required: The duration of meet. Assistant Clerk of Course: This is a training position for Clerk of Course – see above description. Time required: The duration of the meet.. Runner: Responsible for taking the time sheets from the Head Timer and delivering to the Automation person after each event. (Same responsibility for A and B meets). Time required: For A meets – the duration of the meet. For B meets – half of the meet. Team Representative: Responsible for managing and coordinating all activities for the swim season for the A and B meets. Attends monthly MCSL meetings in Rockville from January though July. Assures Chairpersons are in place for all positions. Makes decisions as necessary to assure the team runs efficiently. Attends meetings with other reps to coordinate major meets including Relay Carnivals and Divisionals. Assures officials are in place on meet date and all the necessary paperwork is ready at the start of the meet. Works with and interfaces with coaches as necessary. Acts as point of contact for all parent concerns. Signs off on score sheets to make the meet official at the conclusion of the meet. Automation Coordinator: Uses Team software to prepare meet entry sheets and to record swimmer times and heat scoring. Prints ribbon labels, event score sheets and final meet summary. Prints out program. Allowed to leave to watch your swimmers events. Active coordination with Head Coach required during week. Time required: duration of the meet. Automation Assistant: Works each meet with Automation Coordinator at the computer to check timer sheets for accuracy and to check final summary sheets for accuracy. Can leave to watch your swimmers events. Time required: Duration of the meet. Ribbon Writers: Responsible for attaching labels to ribbons during the meet. Coordinates the distribution of ribbons after the meet, either in the family folders or at the Friday pep rallies. Can leave to watch your swimmer’s events. Time required: duration of the meet. Raffle Sales: We hold a raffle at half time for a prize or 50/50 split during each home meet. Responsible to go around and ask people to purchase tickets and collect money. Must be an outgoing person! Time required: First half of the meet. A Meet Setup: Arrive at 7:00 am set up chairs, tables, canopies, and concessions. Will also help at concessions until 8:45. Time required: 1 hour and 45 minutes. B Meet Setup: Arrive at 4:45 pm to set up chairs, tables, canopies, and assist where needed. Time required: 30 minutes. Meet Clean Up: Stay after meet ends to return chairs, tables and canopies to their pre-meet spots. Check area and pick-up remaining trash. Time required: 30 minutes. Concessions Helper: Helps set up the concessions, keeps the supplies stocked and sells during the meet. You are can leave to watch your child swim in his/her race. Time required: approximately 2-3 hours. Cooks: Starts the grills and grills food during the meet. Start grills before B meets on Wednesday nights and A meets on Saturday mornings. Time required: Approximately 2 – 3 hours. Hostess: Sets up a refreshment table for all officials – approximately 25 people. Officials come to the table at half time. Refreshments consist of water, fruit, cake and cookies. The concessions chairperson provides the refreshments. Also serves water to the officials and timers on the pool deck. Responsible for cleaning up the refreshment table. Time required: Duration of the meet. Food/Coffee/Ice pick up: Pick up food/coffee or ice that has been ordered and deliver to the home A meet by no later than 8:00 am. Pick up ice and deliver to B meet no later than 5:15 pm. Time required: 1 Hour. Social: We have many social events that we organize for the team. These can include serving hot chocolate during the first week of practice, team breakfasts, team and family meals or events, book sale, bingo and raft/ice cream social night. Spirit: Tarpon Sewers: Banquet: |
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