Session 2 Sign Up Details (September 28 - October 11)

Liz Foley

Hoping the schedule at the bottom comes through on this send.  If not, you can find it on the Website under NEWS.

Fall Swim Participants,

We, your Tidalwaves board, have been actively imagining and planning for a better sign-up process.  We all knew the process would not be perfect, but we still believe it could work better for more people.  Additionally, we have spent time reviewing our schedule and have made a few changes that should help us better use our space and accommodate a few more kids in the program.  Below is how the next session of sign-ups will work:

Sign Up Session Period:  (Monday, September 28 - Sunday, October 11)

We have decided that a shorter sign up genius will help all of us.  With schedules rapidly starting to change, uncertainty is in the air, and forecasting a schedule longer than that is impractical for many of us at this time.  It also makes the sign-up genius less unwieldy.

Fair Allocation and Distribution of Swim Spots

First off, there are enough spots for each swimmer to reach the maximum allowable.  Ensuring a fair distribution is trickier.  We have decided we will make two passes at the sign-up.  In the first pass, everyone will sign up for no more than 3 swim spots over the two weeks.  In the second pass, everyone will be allowed to sign up for up to 2 more spots.  This should give everyone a better opportunity to get at least 3 preferred spots and leave the 'race' for the remaining spots down to just 2. 

Yes, the maximum total for everyone over this next 2 week session period will be 5 total...but please be sure to follow the sign-up guidelines:  No more than 3 sign-ups in the first pass, no more than 2 sign ups in the second pass. We will monitor and remove signups randomly from anyone who false starts on the second pass.

When Will the Sign-Up Genius Link Come Out?

Saturday, September 26th NOON for the first pass and Sunday, September 27th NOON for the second pass

Please wait for the link to be emailed on September 27th before beginning your second pass sign-ups.  Think of this email as the starter's 'beep'.  To extend this metaphor, remember leaving the blocks before the 'beep' can get you disqualified

Yes, I know this seems quirky and burdensome, however, please remember these are still not normal times, this is still not our normal program, we are still all volunteers, and the sign-up genius tool is still the only tool we have (despite its obvious flaws) to manage the program.

Changes to Practice Schedule for Session 2

We have made a few adjustments to the schedule to better use our weekend time, and allow a few more kids to participate.  These minor adjustments led to a bit more weekend time for the 10 and under age groups and a bit more weekday time for the 11 & Ups.  Please see the new schedule at the bottom of this email. 

What Can Each of Us Do to Help Make the Sign Up Process Better for Everyone?

Thank you for asking!  It is truly, the spirit of teamwork and of Tidalwaves Swim Team to think beyond ourselves when possible to how each of us can help the team and each other.

We learned this past session that the 11 & Ups had a preference for weekday spots over weekend spots.  If everyone in the 11 & Up age group could take at least 1, 2, or 3 weekend days, we can spread out our sign-ups better. That way, those who sign up late won't be left with 'only weekend' options.  It is very, very difficult for us to ask people to move their sign-ups once set, but knowing this in advance should allow many of us to plan our sign-ups accordingly and help everyone. 

Is There a Communication Channel for Swapping Swim Spots?

Two channels:  Contact Members via Team Unify, or the Tidalwaves Facebook Group. 

To find 1:1 contact info for any active member, you can click on the Member Search Option on the Contact page.  You must be signed in to your account to access this and the search is via the swimmer's last name.  

The Facebook Group has proven itself to be helpful to those looking to pick up or swap spots.  Community members are leaving notes when their plans change and making arrangements to swap spots!  It works well but would work better if more people joined.  Here is the info needed to join the group:

Be sure to Like the Tidalwaves Facebook Page now for team updates, general info and photo and video highlights throughout the season. To join our Facebook Group to swap swim spots, gear, ask for help with lost items, etc., follow the link to the Group and click "Join Group" and an admin will approve requests from team members. 

Additionally, I have noticed that we have many spots open up on 'the day of' or the night before.  Checking Sign-Up Genius for 'day of' openings is a great way to pick up spots!

Session 2 Practice Schedule