Strawberry Seals Family Service Commitment Agreement - Spring Session 2023

Online sign-ups for Service Commitment will be available soon

The Strawberry Seals Swim Team is a parent-run organization. It takes 125+ parents to run a single meet. As part of participating in the Seals community, and to ensure the season is a success, we require that each family commit to helping perform duties throughout the MSL season.

This commitment applies to all families registered for the 2023 MSL season, regardless of how many meets the child attends.

The Seals Service Commitment must be signed by each family upon registration. By signing the Seals Service Commitment you agree to the following:

* Each family is required to perform at least 5 service shifts throughout the season.  Numbers may be adjusted depending on the final number of families registered. 

* Exceptions to this volunteer requirement are families of Fundamental swimmers only who choose to opt-out of attending swim meets, and families of high school students only. These families are encouraged to volunteer if they are able, and would be much appreciated.

* Shifts may be performed by high school age or older.

* In addition to the regular dual meet and non/meet shifts, ALL families who have a swimmer in the Champs and/or All Star meets are required to volunteer a shift during those meet(s) - this includes parents of high school students.

* Crew Chief positions run throughout the MSL season and fulfill the required 5 service shifts. Participation during Champs and All Stars are still required if your child participates.

* If you are not able to fulfill your commitment, you are responsible for getting a sub for your job and telling the Volunteer Coordinator of this change in advance of the event.

* We observe a strict ‘no show’ policy. Failure to meet service obligation shifts will result in a $200 fine for EACH SHIFT not performed, and may result in your child being prohibited from swimming at the next meet.

* You must check-in with the Volunteer Coordinator or the Assistant BEFORE THE MEET STARTS and receive a name tag to receive credit.

*2nd half timers or volunteers in the 2nd half (ex. breakdown) who are not able to check in before the meet, can get their name tag by the Volunteer Coordinator, Assistant, or the head timer during the intermission to check-in and receive credit.

* If you arrive more than 20 minutes after the start of your volunteer shift, you will be considered a "no show" for that shift.

* Families may not "opt out" of their service commitment as we need everyone to contribute this year.

* If you miss all your commitments you will pay a $1000 fine and result in your child being prohibited from swimming in future meets.

* If these commitments and fines remain unresolved at the end of the season, the family will need to pay the fines before joining the Seals the following year. Continued failure to comply with your service obligations can result in removal from the team. Matters of removal are within the sole discretion of the Seals Board of Directors.

Descriptions of various roles and notable changes from prior years:

* Set-up Crew: We are looking for a handful of people to volunteer to be part of the “Set-up Crew”.  Maintaining a consistent team is essential to being efficient in the hour we have to set up the meet prior to the start of the meet.  We are looking for members who are able to pick up and move some items that may be heavy, such as tents.

* Line-up Coordinators & DQ Runners - Full Meet (new responsibilities):  Volunteers are to help 8 & Under swimmers line up in each of the lanes by the order of their heat. One volunteer will be responsible for being the DQ runner through the rest of the heats, while the others will be free until the next stroke begins. This position will now require volunteers to stay for the full meet.  

* Runner for Timer: This volunteer shift will be for the full meet, responsible for collecting heat sheets from the timers and delivering to the computer desk.

* Timers: Volunteer timers will be timing the swimmers in each heat for half the meet.

* Concessions & Merchandise Sales - First Half: A single volunteer will be responsible for selling coffee, pastries, pizza as well as hats, and gear.  We will only have this position open for the first half of each home meet.

* Floater: Volunteers will fill in on any position that is left vacant during the meet. If no positions left vacant, they will fill in as DQ Runner or Assistant Head Timer in the Second Half.

* Assistant Head Timer - Full Meet: Sits with head timer to do back-up timing.

* Ribbons - Second Half: An additional person will be needed towards the end of the meet to put stickers on ribbons and file them by swimmer.

* Breakdown Crew: Breaks down the meet and packs the truck precisely as organized (photographs will be provided).


For any questions regarding Service Commitments, please email [email protected]