Many coordinator and key volunteer jobs start before the season begins or requires previous experience and/or training. These jobs are typically pre-filled, but do let us know if there is a role that you are interested in and would like to shadow.  Don’t be nervous to sign up for something you have never done before! Your Volunteer Lead Coordinator will work with you, get you up and running and... before you know it, you'll be an expert!  Please review the list below to see what interest you.

Go Serpents!

Please note that when signing up for a job on the website:

  • A ‘shift’ is shown as a ‘point’  or 1 point = 1 Shift
  • Swim Events Shift 1 = Pre Medley Relay through Backstroke (times may vary and include job set up)
  • Swim Events Shift 2 = Breaststroke through Free Relay (times may vary and include job break down)

 

SVSS Team Lead Coordinators

Lead Coordinators are responsible for communication with their volunteer team, training team as needed, monitoring shift fulfillment, and leading day of event responsibilities. If interested in one of the open roles or shadowing an existing role, please contact Laura Spence (Swim Leads) or Vyvianne Kiriakis (Social Leads) for more information.

1.  Open Swim Meet Leads:

Swim Heat Sheet and Volunteer Name Tag Organizer  (All Meets) - Fulfills all 6 shifts

- Friday before meets organize all heat sheets.  SVSTC will print and provide the clipboards

- Friday before meets, the Volunteer Swim Lead will provide you with the list of volunteers to print.  Must like working in Excel

Swim Meet Equipment Break-Down Lead (Time Trials and Home Meets) - Fulfills all 6 shifts

- Home Meets only approximately a 1:00pm start - 2:30 pm end.  Coordinate with Swim Lead Set Up and guide day of volunteers to help with storing swim team product and re-setting the pool deck.  SVSTC Staff to help with the re-setting of the pool deck.  Must be okay lifting up to 30 pounds.

Swim Referee Assistant (Time Trials and Home Meets) - Fulfills 5 of 6 shifts

- Assist the SVSS Head Referee with leading the coordiantion

- Marin Swim League Officials Training on Saturday, March 28, 2020 9-11am in SVSTC Upper Clubhouse

Ribbon Coordinator (All Meets) - Fulfills all 6 shifts

- Update the ribbon box with folders for all the new swimmers.  Make sure SVSS has enough ribbons for the season (all set for 2020)

- Communicates to day of volunteers that will work poolside, labels ribbons, sorts by team/swimmer.

Snack Bar Planner (Time Trials and Home Meets) - Fulfills all 6 shifts

- 90% of this job is done on a computer at home!  Plan the menus, Costco shopping lists, food donation sign ups and Chef Marc's burrito order.  Print menus, signage and food check lists for day of meet.  Purchase candy & snacks at Smart & Final.  Check in with Snack Bar Set Up crew on day of meet to ensure successful day!

Snack Bar Costco Shopper (Time Trials and Home Meets) - Fulfills 5 of 6 shifts

- Order, pick up or get delivered all the fun snacks for the meet.  You will coordinate directly with the Snack Bar Planner.

Snack Bar Peet's Coffee (Time Trials and Home Meets) - Fulfills 5 of 6 shifts

- Pick up Peet's coffee by 7am, bring to Snack Bar and return the coffee containers after the meet.  Great role for those early birds who like to have their job complete prior to to the swim meet start.

2.  Open Social Leads:

Team Photopgraher/Social Media liasion Fulfills all 6 shifts

- Enjoys capturing the SVSS swim and social events.  And comfortable with posting to the SVSS social media sites

- Put together an end of season video montague of the season

Memorial Day Organizer (May 25, 2020) Fulfills 5 of 6 shifts

- Responsible for organizing, purchasing and decorating to walk in the Memorial Day Parade on the morning of May 25th 8am-Noon.

- Organize a Decorate Car/Float day that weekend.  

- Walk/Escort Sea Serpents in Memorial Day Parade.

Breakfast Club Organizer (June 12-25, 2020) Fulfills 5 of 6 shifts

-Responsible for Setting Up Cereal Collection (2 weeks prior) to June 12th
 
-Responsible to Purchase/Refill as needed:Milk, Spoons and Bowls for AM practice for all Swim Groups
 
-Responsible for managing/volunteering all AM Swim Groups after each group practice for (9) mornings (8-11am)

Team Pancake Breakfast/Junior Serpent Swim Meet (June 26, 2020) Fulfills 3 of 6 shifts

-Responsible for purchasing Pancake supplies and helping flip jacks on June 26 (8-11am)
 
-Assist with Junior Swim Meet:
 
-Organize Team Spirit: Poster Making and Car Decorating

Champs Award Banquet Organizer (June 28, 2020) Fulfills 3 of 6 shifts

-Responsible for organizing/managing Award Banquet, check in families
 
- Help for Set-Up/Clean-Up, SVSTC staff will help too
 
 

SVSS Team Individual Roles:

1.  Swim Meet Volunteers:  (Each of these fulfill 1 shift unless noted)

8 & Under Line Up Assistant (Time Trials and All Dual Meets):

- Assists 8 & Under swimmers to blocks for freestyle through fly

Announcer (Time Trials and Home Meets):  If interested please contact Laura Spence

- That few hours of fame where you get to announce the swimmers and their events.  

Apparel Sales (Time Trials and Home Meets):

- Assist with Apparel set up or tear down and sell that Serpent gear!                                          

Computer Assistant = 2 points (Time Trials and Home Meets):

- Work both shifts, assist with Computer desk activities, enters time into system.  Best swim meet view!  

- Would like for this volunteer to be availbe for the entire meet rather than split shifts, easy way to knock out 2 shifts!

Desk Assistant = 2 points (Time Trials and Home Meets):

- Work both shifts, assist with Computer desk activities, verifies all scoring, prior to posting.  Best swim meet view!

- Would like for this volunteer to be availbe for the entire meet rather than split shifts, easy way to knock out 2 shifts!

Dolphin Timing Assistant = 2 points (Time Trials and Home Meets):

- Work both shifts, assist with managing the timing results per heat.  Best swim meet view!

- Would like for this volunteer to be availbe for the entire meet rather than split shifts, easy way to knock out 2 shifts!

Floater (Time Trials and All Dual Meets):

- Check in with Volunteer Lead Coordinator (Laura Spence) for surprise job of the day!

Meet Break Down (Time Trials and Home Meets):

- Helps Club staff break down, store swim gear and clean up after meet.  Great job if you want to not work during the actual swim meet.

Meet Set Up (Time Trials and Home Meets):

- Helps get the deck ready for a fun swim meet!  Great job for those early morning risers (start time is typically 6am)

Parking Attendant (Time Trials and Home Meets):

- Helps all meet attendees park in the right area.  Keeps the club and neighborhood happy!

Ribbon Coordinator (Time Trials and all Dual Meets):

- Works desk poolside, labels ribbons, sorts by team/swimmer.

Runner (Time Trials and Home Meets):

- Works with the Computer/Desk team to gather swimmer's times to post.  Gathers DQ slips from judges and Timer sheets from Timers.

Snack Bar Assistant (Time Trials and Home Meets):

 - Helps with food set up, serving and clean up depending on the shift

Snack Bar Cashier (Time Trials and Home Meets):

- Manages the cash flow for all snack bar purchases depending on the shift.  Shift 1 will be an early start typically by 7am.

Starter (Time Trials and Home Meets):  If interested please contact Laura Spence

- Calls swimmers to the blocks and starts each heat. Partners closely with the Announcer and Timers

- Marin Swim League Officials Training on Saturday, March 28, 2020 at 9am in SVSTC Upper Clubhouse

Stroke and Turn Judge (Time Trials and all Dual Meets):  If interested please contact Laura Spence

- Judges legal strokes and turns(Competitive swimming background helpful).

- Marin Swim League Officials Training on Saturday, March 28, 2020 at 9am in SVSTC Upper Clubhouse

Timer (Time Trials and all Dual Meets):  All Families required to sign up for at least one shift.

 - Works poolside, uses stopwatch to time event, writes down times.  One of the best swimmer viewing on deck!

 

2.  Social Event Volunteers:  (Each of these fulfill 1 shift unless noted)

Bingo Night (Friday, March 20)

 - Help with bingo night preparations, set up and clean up

Serpent Buddies (Friday, April 17)

- Help Coach Paul kick off the Serpent Buddy night.  Pairing up old and young swimmers, providing treats etc.  Coach Paul will have more details soon.

Serpent Season Kick Off Party (Friday, April 24)

- Help with shopping, set-up, clean up and organizing relays

Memorial Day Parade (Monday, May 25)

Helps with Memorial Day Parade preparations

Team Panckake Breakfast and Junior Serpent Swim Meet (Friday, June 26)

- Help with this pre Champs fun event, flipping jacks and cheering on the Junior Serpents

Awards Banquet (Sunday, June 28)

- Help with Awards banquet preparations, set up and clean up