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Our swim team runs on parent volunteers, and we need every family to help out to make our meets run smoothly.

The most helpful thing you can do this season is to choose a volunteer role and try and do that same role for as many meets that you’re able (and please, sign up before the deadline). By being consistent in doing the same role throughout the season, it will cut down on the need for individual on-the-spot training at each meet.

Home Meet support is the most important, as our meets cannot run without the required volunteers. Without fully staffing timers, officials, concessions, and scorekeeper...we would have to forfeit the meet.

Most of these roles only apply to our Home meets. Away meets require only Lane Timers and Officials.

The following are some of the more unique ways you can get involved with swim team and help make the season fun and successful. Please reach out to the Swim Team Coordinator if any of these positions are interesting to you. We do need to fill these critical positions before the season begins so it’s never too soon to inquire!

We have Home Meets, Away Meets, and Championship Prelim and Final Meets that all require different kinds of help. Regular season Dual Meets are split into two 1/2 meet shifts, First Half and Second Half.

X Filled! CONCESSIONS MANAGER | Home Meets Only 

Plan our home meet concessions menu, pre-order food. At the meet, oversee volunteers in food prep, cashier/sales, and clean up for all home meets. Count cash box pre and post meet. Keep inventory of all food and related items (silverware, condiments, etc). Coordinate coverage amongst your concessions volunteers. Please plan to arrive at home meets by 4 PM.

SCOREKEEPER | Home Meets Only

Sit poolside with an iPad and verify realtime scores as they come in. 

Before the meet, the Scorekeeper will print X copies of the heat sheets to hand out to coaches and post on the wall for swimmers to check. When the meet starts, proof the results as they come in, verify them against the seed sheet and publish the results that go out to all the fans. Send results to the ribbon printer, and publish results to the Clubhouse when the meet is over. 

We are seeking a couple of dedicated volunteers to work the entirety of our home meets (including the Duck Classic for training). If we can get two people trained, you'll trade off meets, or even split the meet, as long as we have constant home meet coverage. Our home meets cannot run without this very important position trained and filled!

On home meet days, please arrive at 4 PM to get set up and ensure integration of the event line-ups supplied by the two teams are ready and printed so we can begin on time. Online training for the Swimmingly App as well as watch-and-learn during the Duck Classic. 


Be as close to the action as it gets! Sit poolside next to the Starter Official with your Swimmingly App. When the buzzer sounds, tap your screen to start all the Lane Timer clocks, then you cue up the next event, and repeat! A simple job that just takes focus. 


Step up your volunteer game and earn points while you train to be a Midlakes Swim Official. Attend the required two-hour training and then “scribe” for a seasoned official while you learn to judge the legality of swim strokes. Home Meets require a minimum of 4 officials + 2 relay judges, so the more people trained, the fewer shifts you’ll be asked to fulfill. Please plan to attend the Official’s meeting at 5:45 PM.

X Filled! Head Official: Bob Karl


Stroke & Turn Judges


Relay Exchange Judges: Previously trained officials that will judge the relay take-offs and exchanges only.


Train at the Duck Classic to safely and carefully set-up and tear-down our Event Board, Microphones, and Starter light. Please plan to arrive at 4:00 PM on home meet days. It only takes about 15 minutes to set up, but we must have set up completed before the teams arrive and it becomes much too crowded to easily move around the pool deck. Hang out until the end of the meet and carefully put away all the electrical equipment, while others handle the furniture.

LEAD TIMER | Home & Away

As Lead Timer, we are looking for coverage at every meet (so two people that plan to be at most if not all meets that can cover all meets between the two of you), from Duck Classic through B-Champs. Your job will be to run the Timer’s Meeting at 5:45 PM before the start of every Home Meet, assign timers to lanes, if they aren’t already designated, and find a replacement for any last-minute timer vacancies. Facilitate timer shift change.

Home Meets: We are rolling out a new timing app this season, and we will train with you at the Duck Classic. (You'll love the new app!) At the start of each home meet you will walk the timers through the quick process to get the Swimmingly App launched on their smart phones. (Details for downloading the app and arriving with phones fully charged will go out to all timers beforehand.)

Away Meets: Our division currently is all using Swimmingly, so there may not be a need for Lead Timer at Away Meets. If we compete against a pool that is not using Swimmingly...Please carry our travelling stop watches to the meet, hand them out to Norwood volunteers only, facilitate the shift change, fill surprise vacancies, collect watches at the end of the meet and return them to the Swim Team closet.


Work with our club apparel vendor to design and produce this season’s sweatshirts, t-shirts, etc. Design a few options and let the Team Captains vote on which design to proceed with. Choose colors, styles, sizes to offer and create a pdf flyer to market the apparel for online ordering. Order blank samples in style, sizes and preferably color for people to try on at Open House and first practice(s) before placing their online order. As vendor contact, please be point person for any pick ups necessary.


Our collective orders for Club Apparel will arrive in one large batch. We need one or two people to coordinate distribution during a few days of practice, and one last push for pick ups at the Duck Classic. Be responsible to pull sort and distribute, as well as put all the unclaimed orders away in team closet for safe keeping until the following day, or until all orders have been distributed.


Communicate to the Ducklings pre-competitive swim group, June 22–July 15

Be the parent contact for our young Ducklings group. (Coaches will handle the pool time!) Welcome our new swimmers and families to Norwood. Organize a team photo. Oversee Duckling event volunteers: photo bag tag lamination, planning and running the end of season potluck BBQ, collect contributions and purchase coaches gift, and swimmer goody bags, and oversee Exhibition Swim volunteers. Print award certificates.

NORWOOD PARENT REP | All Season & Quarterly 

Represent Norwood at quarterly Midlakes Swim League meetings, and be the liason between other parent reps for our division (a fantastic group of people, I might add!) Hear all the league drama, vote on new policies, and help the Swim Team Coordinator ensure our team is in compliance for the season regarding SafeSport, etc.

AWARDS COORDINATOR Home Meets + Banquet 

Manage ribbon inventory, oversee ribbon volunteers at home meets; Order, and pick up banquet awards. 


Partner with the current Swim Team Coordinator to learn how we run all the swim meets and events, in preparation to take the lead coordinator position for a two year commitment. Much of the job is done off-site at the hours of your choosing. Some of the various duties include hiring coaches, facilitating team suit orders, communicating with the team families throughout the season regarding meets, events, and volunteering; coordinating with other teams in our division over meet swaps, overseeing meet and special event volunteers.