“2022 Mother Lode Conference Championship 

Meet Information”


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Arden Park Dolphins

Dixon Dolphins

Fair Oaks Dolphins

Fulton/El Camino Stingrays 

 

(updated 7/11/2022)

 

Dear Swimmers, Parents, Coaches and Friends, 

 

It’s upon us, the finale of the 2022 swim season! This year the Mother Lode Conference Championships is at Folsom’s Vista del Lago High School. This document provides important details you need to know to make this event run smoothly. Please take the time to read all of this. We’ll start out with the things NOT to do: 

 

CRITICAL REMINDERS: 

 

ALCOHOL IS COMPLETELY FORBIDDEN ANYWHERE ON SCHOOL GROUNDS AT ALL TIMES (Sec. 25608 of CA Code). 

1. VIOLATERS may be escorted from the event by Folsom Police Department. 

2. TEAMS may be sanctioned by the league if parents choose to use alcohol at the event. 

3. WE MUST adhere to this rule to continue using this facility. 

 

PHOTOS/VIDEO 

1. NEVER take photos or videos in changing areas, restrooms, or locker rooms. 

2. NEVER take photos or videos from behind the swimming blocks (even through the fence). 

3. ACCEPTABLE camera zones include side courses of the pool, team areas, concession areas, and the turn-end of the competition pool WHEN NOT IN USE AS A START END (25 yard events). 

4. VIOLATERS may be directed to leave the event. 

 

MARSHALS 

1. Be respectful of Deck Marshals. Rude behavior and/or language toward the Deck Marshalls will NOT be tolerated. 

2. Participants unable to behave in a civil fashion may be asked to leave the event. IF a dispute occurs with a marshal, please ask to speak with a League Representative or Meet Official. 

 

PUBLIC ADDRESS SYSTEM 

1. No use of the Public Address System BEFORE 8:30 am (Bullhorns okay in team area before 8:30) 

 

FOOTBALL STADIUM ACCESS ROAD (shaded area under the football bleachers) 

1. DO NOT setup tents, canopies, mats, or otherwise obstruct the road under the football bleachers. 

2. Staying in team areas will make team parent and volunteer coordinator jobs much easier. 

 

SETUP: 

Meet set up for designated volunteers is from 3:00 to 6:00pm on Friday, 7/22. We will set up the pool deck first and then the age group/team tents in the soccer field. Friday afternoon setup volunteers should unload deck equipment (not personal gear) in the loading lane next to the entrance to the pool deck. While the deck setup volunteers setup the pool area, team volunteers can unload and setup team tents. We need the pool deck setup and organized before we leave on Friday night, make sure and check with your league rep before departing. PLEASE DO NOT show up and setup a personal canopy without contributing to the overall effort. See attached diagram of the facility designating the team/parking areas. 

 

PARKING: 

IF UNLOADING GEAR BEFORE PARKING: Enter from the entrance at the intersection of Broadstone Pkwy. and Russell Dr., turning south into the school. Proceed up the ramp and bear left. After bearing left, you may bear right into the unloading lane. This lane is for short term unloading only; parking attendants will keep you moving, please respect the need to keep traffic flowing. 

 

IF YOU WANT TO PARK FIRST, THEN CARRY GEAR IN: Enter from Broadstone Pkwy. and Stockman Cir., turning south off of Broadstone. You will climb up a ramp, bending to the right and make your first right into the parking lot. 

 

OVERFLOW PARKING: If the primary lot is full, unload gear (as described above) in loading area and return to overflow parking (see attached parking map). 

 

POOL ACCESS: 

We will run a closed pool deck. The closed portion of the deck will be limited to working staff and volunteers during their assigned shift. Please understand we will follow a strict policy of only allowing verified volunteers on the closed deck; only swimmers, shift volunteers, or personnel with a deck pass may enter.  Once your shift ends and your replacement has taken over, we ask that you to return to your team area or the bleachers. 

 

The facility will be open for access at 6:00am both days. Please access the team areas using the access ramp North of the pool. DO NOT BRING TEAM AREA EQUIPMENT THROUGH THE POOL AREA. 

 

There is NO camping in the bleachers. People may setup canopies to share, but CANNOT reserve seating areas. 

NO personal chairs or canopies on the pool deck due to limited space. This will be strictly enforced. 

Please be respectful to all by making room for others in the bleachers so they can watch their swimmer’s race. We need to keep the pool deck clear and NOT interfere with the volunteers doing their jobs or the swimmers getting to the ready bench for their race. 

 

TEAM AREAS: 

The team areas are located outside of the pool. Please do NOT set up your personal area anywhere other than in your designated Team Area on the field south east of the deck. Sidewalks and the streets are for evacuation and cannot be blocked per Fire Marshall Regulations. There will be plenty of room on the grass. Team cheers will occur in your own Team Area and NOT on the pool deck or inside the pool area at any time. This will be strictly enforced as it is disruptive and interferes with the admin of the meet. Remember, you will not be allowed to set up your personal popups until the deck is set up on Friday night.  Please lend a helping hand.    

 

A few things that are NOT allowed in the team areas: 

  • LEAVE ALCOHOL AT HOME. IT IS AGAINST CALIFORNIA LAW TO CONSUME AN ALCOHOLIC BEVERAGE ON THE CAMPUS OF A PUBLIC SCHOOL (Sec. 25608 of CA Code). VIOLATORS MAY BE CITED AND ASKED TO LEAVE.  

  • NO GROUND COVER (RUGS, BLANKETS, OR OTHER ITEMS THAT WILL KILL THE GRASS). 

  • NO BBQs, camp stoves, or generators to run swamp coolers and fans, or misters (there’s no access to water). 

  • NO staking of tents (the grass uses an underground watering system and driving stakes could damage the system). 

  • NO dogs or pets of any sort in the pool and team areas. 

  • NO smoking in or around the pool or team area. Vista del Lago is a school facility and smoking is prohibited. 

 

VOLUNTEERS: 

When you arrive each day, please check in with your team’s Volunteer Coordinator at the team table (in your team area) to receive your shift label. Please pay attention to the announcements calling you to work your respective shifts and report to your shift 15 minutes early. You will not be allowed to leave your post until the next shift worker relieves you. This will allow the meet to continue without interruption. 

 

If volunteers can remember to bring their own sports bottles to reduce trash around the pool, it would help. Hospitality staff will fill your bottle with refreshments throughout your shift. Hospitality may not be providing cups and will not provide bottles of water. 


READY BENCH: 

All swimmers MUST come through the Ready Bench in order to swim an event for prelims and finals. This includes relays for all age groups. The Ready Bench area is located outside the pool deck, on the west end of the Team Area. Only swimmers and assigned volunteers are allowed in the Ready Bench area—no coaches or team parents are allowed UNLESS asked by the Ready Bench staff to assist the kids to the blocks. We want to keep the Ready Bench running smoothly as this is the engine that keeps our meet moving along! We have a wonderful staff on the Ready Bench who will take good care of your swimmer, ensure they get to the blocks on time for their race, and are in the correct lane so they don’t miss their race. The Ready Bench team just needs swimmers at the Bench a few events before they are scheduled to swim. 

 

To speed up and ease the process and reduce anxiety by everyone involved, we are asking that the Team Parents take a dark Sharpie Marker and write the swimmer’s last name on the left upper arm near the shoulder with Event #, Heat # and Lane # of each event in order as a line item (i.e., 11-2-8, which means Event 11, Heat 2, Lane 8) for all 12 and under swimmers. It wouldn’t hurt to do this for the 13-18 year olds, as well. Remember to use sunblock BEFORE writing events on the swimmer’s arm. Sunblock will remove markings easily at the end of the day. We appreciate your cooperation helping the Ready Bench staff easily identify your swimmer and seat them appropriately on the Ready Bench for each of their races. 

 

APPAREL SALES AND VENDORS: 

Vendors and apparel tables will be located outside the deck on the main walkway from the parking lot AND/OR behind the poolhouse/bathroom area. 

 

Smoothie Patrol

Hagen Freeze

Hefty Gyro

Authentic Street Taco

Apparel Republic: NCSL Champs T-Shirts and Tank Tops 

 

SWIM SUITS: 

All swimmers should wear their team suit or one in similar quality to the team suit. All tech suits should have the FINA stamp. If you would like to wear a suit without the FINA stamp and are uncertain if your suit is legal, please bring the swimsuit in question to see the Meet Referee at 7:15 am in the Computer Ops area. Please also bring one of your coaches to this meeting. 

 

MEET MOBILE: 

Use Meet Mobile to track your swimmer’s events and results (available in the Apple Store or Google Play). Meet Mobile costs $5.99 per year. Meet Mobile times and results are UNOFFICAL times and subject to change pending disqualification processing. We will post official results on the fence the main entrance to the pool area. It is always a good idea to check the official results to confirm whether you made finals. 

 

MEET PROGRAM: 

We will load the meet program on Meet Mobile and the event website (NCSL Mother Lode Champs) by 6pm on Friday, 7/22. You can download and print your own copy. We will not change Heat and Lane assignments after we publish the program. 

 

PRELIMINARY AND FINALS: 

There is a approximately a 1 hour break between preliminary races and finals to run reports and organize the events. Volunteers should plan to arrive to your Finals shift 45 minutes after our break starts. During the break, we will run the Parents’ Relays (Saturday) and Coaches’ Relays (Sunday). 

 

FINALS: 

Finals are the most exciting part of the day. Please keep the noise down at the start of each race. Once the race is underway, we encourage you to cheer for your swimmers; noise at the start however can be very distracting. Please do not bring noise making devices. 

 

All finalists and alternates will report to the ready bench prior to the race. Both alternates must wait with the Meet Referee until the race starts. The Meet Referee will place alternates in races as needed. 

 

AWARDS CEREMONY: 

On Saturday, the 6-and-under award ceremony will start right before the relays. On Sunday, the award ceremony will start after we clear the pool deck and pack up all equipment. We appreciate extra hands during tear down! The more hands involved, the faster we get to start the ceremony! 

 

PICTURES AND VIDEO: 

Absolutely NO photography or videotaping behind the blocks. You can take photos/videos from the bleachers. This includes taking pictures/videos with your cell phone. This is a rule that we, NorCal Swim League, follow to protect our swimmers. 

 

One last thing. A Championship swim meet does not happen without the help of more than a HUNDRED parent volunteers. A huge “THANK YOU” to everyone that helps make Champs run smoothly. If you have any questions or concerns, please direct them to your League Representative. Your League Rep will work to resolve your concern and elevate issues if necessary. 

 

Good luck to all our teams and swimmers as they strive for best times and great results while displaying the amazing sportsmanship and camaraderie that is a hallmark of our sport. Let’s treat each other well and maintain cool heads during hot times. This will be an incredible event that each of us play a part in making a success. 

 

Thank you and see you on deck! 

Mother Lode NCSL Reps








 

Vista del Lago Parking Info

 

Vista del Lago Team Area









 
 

SATURDAY, JULY 23, 2022

6:00am

Pool Deck Opens for Operations

6:30am-7:00am

Swimmer Check-In at Team Tents

6:30am-7:15am

Volunteer Check In for Day 1 at Team Tents

7:00am-7:30am

Warm Ups for: Dixon & FEC

 

Dixon: Lanes 1-5 (blocks) and 13-14 (no blocks)

 

FEC: Lanes 6-10 (blocks) and 11-12 (no blocks)

7:00am-7:15am

Meet Referee Meeting with League Reps and Head Coaches in Computer Ops Area

7:15am

All scratches due in writing to Computer Tent

7:30am-8:00am

Warm Ups for: Arden Park & FOD

 

Arden Park: Lanes 1-5 (blocks) and 13-14 (no blocks)

 

FOD Lanes 6-10 (blocks) and 11-12 (no blocks)

7:50am

Call for Timers and Volunteers

8:00am-8:15am

Meet Referee, Stroke and Turn, and Take Off Judges Meeting at HIGH DIVE

8:00am-8:15am

Starter Meeting next to COMPUTER TENT

8:00am-8:15am

Ready Bench Meeting at READY BENCH TENTS

8:15am

All First Shift Volunteers AT their assigned position ready to start

8:15am-8:25am

Starter, Dolphin, Computer, Meet Mobile, and Scoreboard Final Tests

8:15am-8:25am

Team Cheers in Team Area ONLY

8:15am-8:20am

9-10 Girls (100 IM Competitors) to the Ready Bench

8:30am-8:35am

Singing of the National Anthem

8:35am-2:00pm (est.)

Preliminary Heats of Events 1-32 (IM, Short Freestyle, Backstroke)

10:00am

DEADLINE for Relay Submissions to Computer Ops

2:00pm-2:45pm (est.)

Parent 4 x 25 yard Freestyle Relays (Up to 2 entries per team)

2:45pm-4:35pm (est.)

Finals for Individual Medleys, Short Freestyle, and Backstroke Events

4:35pm-4:45pm (est.)

6 and under Awards Ceremony

4:45pm-5:45pm (est.)

Team Medley Relay Events 33-43

5:45pm-6:00pm (est.)

Tear down and Clean Up in Preparation for Day 2



 
 

SUNDAY, JULY 24, 2022

6:00am

Pool Deck Opens for Operations

6:30am-7:00am

Swimmer Check-In at Team Tents

6:30am-7:15am

Volunteer Check In for Day 2 at Team Tents

7:00am-7:30am

Warm Ups for: Arden Park & FOD

 

FOD: Lanes 1-5 (blocks) and 13-14 (no blocks)

 

Arden Park: Lanes 6-10 (blocks) and 11-12 (no blocks)

7:00am-7:15am

Meet Referee Meeting with League Reps and Head Coaches in Computer Ops Area

7:15am

All scratches due in writing to Computer Tent

7:30am-8:00am

Warm Ups for: Dixon & FEC

 

FEC: Lanes 1-5 (blocks) and 13-14 (no blocks)

 

Dixon: Lanes 6-10 (blocks) and 11-12 (no blocks)

7:50am

Call for Timers and Volunteers

8:00am-8:15am

Meet Referee, Stroke and Turn, and Take Off Judges Meeting at HIGH DIVE

8:00am-8:15am

Starter Meeting next to COMPUTER TENT

8:00am-8:15am

Ready Bench Meeting at READY BENCH TENTS

8:15am

All First Shift Volunteers AT their assigned position ready to start

8:15am-8:25am

Starter, Dolphin, Computer, Meet Mobile, and Scoreboard Final Tests

8:15am-8:25am

Team Cheers in Team Area ONLY

8:15am-8:20am

7-8 Girls (50 Free Competitors to the Ready Bench

8:30am-8:35am

Singing of the National Anthem

8:35am-2:00pm (est.)

Preliminary Heats of Events 44-73 (Long Freestyle, Breaststroke, Butterfly)

10:00am

DEADLINE for Relay Submissions to Computer Ops

2:00pm-2:45pm (est.)

Coaches 4 x 50 yard Medley Relay (1 entry per team)

2:45pm-4:35pm (est.)

Individual Finals for Long Freestyle, Breaststroke, and Butterfly Events

4:45pm-5:45pm (est.)

Team Medley Relay Events 33-43

5:45pm-6:30pm (est.)

Tear down and Clean Up and Set up for Awards

After Deck is Torn Down

Awards Ceremony