Volunteer Job Descriptions

It takes a lot of manpower to run a meet. Not only are there lots of jobs done at the meet, there are numerous jobs done behind the scenes. Because some seasonal jobs require more work during the dual meets, workers may not be required to work at Champs. 

Each description will tell you whether or not you work Champs. If we really need you to meet the League requirements, we reserve the right to ask but only if absolutely necessary. If the description says you will work Champs, it is because your expertise is needed or because the job only requires the standard amount of hours compared to seven single shifts. 

Everyone receives training so don’t be intimidated by the job. If you see a job that does require experience and you would like to learn how to do it, talk to the Volunteer Coordinator to see if you can shadow a skilled worker.

These jobs are filled as soon as we can get your commitment, so be sure to contact the Volunteer Coordinator immediately if you want one of these jobs. 


Seasonal Jobs

Age Group Parents — No Experience Required. Under the direction of the Spirit Coordinator: This group of people supervises swimmers in an assigned age group. They “mark up” swimmers prior to the beginning of each meet. They chaperone swimmers in their designated waiting areas. Swimmers are brought to the on-deck Ready Bench area and are monitored while waiting for their heat. Age Group Parents work all meets and Champs.

Announcer — No experience required. Under direction of the League Representative/Meet Operations Board member: Use a microphone to direct swimmers by event and heat number to the Ready Bench. Announce swimmers by name and other pertinent information over the PA system during home meets. Will work Champs. 

Awards Coordinator — No experience necessary. Under the direction of the Historian: Works with coach to determine trophies for Awards Ceremony. Order, pick-up and set-up trophies for Awards Banquet. Update record board with new plaques each season. Will work Champs. 

Big Little Dolphins — No experience required. Under the direction of the Spirit Coordinator: create a team of older swimmers to be paired with a new and/or young swimmer in order to create a team building atmosphere during meets and practice. The program shall include Big dolphin mentorship outline, events or activities for the program, and to work with the Spirit Tent assistants during meets. This will be for home and away meets.  

Certificate Sales — No experience required. Under the direction of the Treasurer: Sells One Month Membership Certificates. This volunteer collects payments and delivers certificates to swimmer folders. Requires checking for orders daily during a four (4) week period. Will work Champs. 

Clothing Coordinator — No experience required. Under the direction of the Spirit Coordinator: The clothing coordinator sells t-shirts, sweatshirts, towels, and other swimming gear for the team. Connections with the suppliers are already established. This person provides samples of apparel and collects orders. May require set up and sale of items at swim and social events held at Del Norte. Will not work Champs. 

Colorado Timing System Operator — Under direction of the Computer & Colorado Coordinator: On-the-job training required. The Colorado Timing System collects and records times from each heat and stores them so the computer can use the times in the meet results. Two operators will take turns running the master timing console to ensure that the correct race and heat are associated with the recorded time files. This position requires attention to detail to ensure that our swimmers times are recorded properly. Colorado volunteers only work at home meets and will work Champs.

Computer System Operator — Under direction of the Computer & Colorado Coordinator: Training required: These people maintain the integrity of the swimmer database utilizing the Meet Manager software program. Meet Manager is the central hub where all the meets results are collected and verified. Two operators will work as a team to ensure that a home meet runs smoothly and the meet results are recorded accurately. Computer volunteers only work at home meets and will work Champs.

Computer Assistant — Under direction of the Computer & Colorado Coordinator: On-the-job training required and familiarity with computers needed. Will be trained to do all the necessary tasks associated with running meets. They work both shifts at home meets and will work Champs.

Head Timer — Experience needed. Under direction of the League Representative/Meet Operations Board member, this person trains timers, makes sure we have all timers present at each shift and trouble shoots issues when they arise. Works home meets and champs

Snack Bar/Hospitality Lead Worker — No experience needed. Under the direction of the Snack Bar/Hospitality Coordinator: Works with the Snack Bar/Hospitality Coordinator for all aspects of providing hospitality to volunteers and snack bar. Duties may include but no limited to: shopping for snacks and drinks; preparation and serving of food; storage of equipment after each meet; snack bar set up, food prep and sales, clean up and storage of equipment. Works all home meets. Does not work Champs.

Meet Sign-In — No experience needed. Under direction of the League Representative/Meet Operations Board member, work with Head Coach and computer operation coordinator to receive the meet sign-in sheets prior to the Saturday meets. Saturday morning swimmer check-in and reports attendance to Head Coach to relay check-in information one hour before start of meet.

Meet Director & Referee — Swim team experience required. League training required. Under direction of the League Representative/Meet Operations Board member, his person is in charge of all the “wet side” of home meets. He/she is responsible for making sure the meet starts on time and runs smoothly. The meet referee has the final decision on all cases. Will work Champs.

Meet Set-Up & Take-Down — No experience needed. Under direction of the League Representative/Meet Operations Board member, this group of workers set up equipment for home meets on Friday afternoon/evening. They complete set up on Saturday mornings before the meet begins. After meet is completed, equipment is taken down and stored. They do set up and take down at Champs. 

Music & Sound Coordinator — Experience required. Under direction of the League Representative/Meet Operations Board member, sets up sound equipment for home meets and social events at Del Norte. Selects and plays music. Works at Champs and may need to transport and set up equipment there. 

Pancakes — No experience required. Under direction of the Snack Bar/Hospitality Coordinator, make tasty pancakes for happy swimmers. Works at home meets. 

Photographer — Photography experience and camera equipment required. Under the direction of the Historian: This person takes pictures at dual swim meets, social events, and Champs and creates an end-of-the-year slide show. DVDs of the slide show may be produced and sold to team families as a fundraiser. Also posts pictures for parents to see on secure website.

Ready Bench Coordinator — Experience in Ready Bench needed. Under the direction of the Spirit Coordinator: Makes sure Ready Bench shift workers are present and understand their duties at each meet. Provides meet sheets to volunteers before meet begins. May work at Champs.

Ribbon Writer — Experience with ribbon writing helpful. Under the direction of the Historian: Responsible for maintaining supplies, setting up and overseeing the ribbon writing process at home and away meets. Will train volunteers and notify computer personnel if there are problems with labels. Will be responsible for collecting awards at Champs. Will work Champs. 

Snack Bar Grill Master — Under the direction of the Snack Bar/Hospitality Coordinator: Experience working with gas grills required. Grill hot dogs, hamburgers, and chicken for snack bar. Responsible for setting up and storing equipment as needed. Works one long shift at each home meet. Will work Champs.

Social Events Coordinator — No experience required but organizational skills are needed. Under supervision of the Spirit Coordinator Board member, plan, organize, and implement all social events for the season. 

Spirit Tent Coordinator — No experience required. Duties include setting up the spirit pop ups, assemble any decorating or theme as needed, monitor area during meets. May work at both home and away meets and will work Champs.

Starter — Swim meet knowledge required. Must attend training. Under direction of the League Representative/Meet Operations Board member: This position is responsible for coordinating the start of each race. They signal the beginning of the race and ensure that all swimmers have a fair takeoff. Starters work home meets and Champs. 

Shift Jobs

Floater — No experience needed. Under the direction of Parent Job Board member, this job will be assigned as needed to fill in missing workers or special work during meets. May work at both home and away meets and will work Champs.

Hospitality — No experience required. Under the direction of the Snack Bar/Hospitality Coordinator: Hospitality workers prepare and serve beverages and snacks to other volunteers during home meets.

Lane Runners — No experience required. Under direction of the League Representative/Meet Operations Board member: These workers collect paperwork from Lane Writers and Stroke and Turn volunteers and take to computer personnel. 

Ready Bench — No experience required. Under direction of the Ready Bench Coordinator: These workers organize swimmers in their proper event, heat, and lane at the ready bench.

Ribbon Writer — No experience required. Under the direction of the Ribbon Writer: Prepares ribbons by placing computer generated labels on them. Ribbons are filed alphabetically in family folders. May also provide assistance with scratch sheets prior to meets. Shifts start at 9 am and noon. Ribbon writers work way meets only and will work Champs.

Snack Bar — No experience required. Under the direction of the Snack Bar/Hospitality Coordinator: This group of people prepare, sell, and store food and beverage items. They may assist in set-up, take down, and cleaning the snack bar equipment. There are 2 shifts between the hours of 6:30 am and the end of the meet.

Social Events — No experience required. Under the direction of the Social Events Lead: Assist with set up of tables, beverage containers, etc. Provide assistance if needed during event. Clean up by placing items back in storage. 

Stroke & Turn Judge — Swim meet knowledge required. Under direction of the League Representative/Meet Operations Board member: Previous participation on a swim team is extremely helpful. Must attend training. This person observes swimmers’ stroke and turn techniques and notes any deviations from league rules. May work at both home and away meets and will work Champs.

Timer — No experience required. Under direction of the Head Timer: This person times a swimmer using a plunger connected to an automated timing system and/or a stopwatch. Three Timers are assigned to each swimmer’s lane. One of the three Timers will also be a Lane Writer. Training will be provided.