Parent Job Registration Details - Please Read Carefully

Mitzi Wenglarski
May 22, 2019
  • Job registration opens at 12:00 pm on Friday, May 24 and closes at 11:59 pm on Friday, May 31. After this date, the worker coordinator will assign remaining jobs at random until all jobs are filled and all parent worker obligations satisfied. We strongly encourage selecting your own meets and jobs by the May 31 deadline as this avoids inconvenience and extra work for all.
  • Please register for 5 jobs or 4 jobs + 1 general pool assignment (please do not register for more than one general pool assignment).*
  • Each family may work up to 2 jobs at the same meet (one person per job).
  • Some jobs may only be performed by an adult. Please note these below—especially if you intend to hire a proxy to fulfill your worker obligation at any point this season.


A few special meets (Time Trials, Ashbury Invite, and the end-of season championship meets, Classic and City) require “all hands on deck” in order to run smoothly. If you have a swimmer participating in one of these meets, you must work the meet in addition to the Parent Worker obligation outlined above.

Time Trials on Saturday, June 8, is the only “all hands on deck” meet open for jobs signup at this time. If a swimmer in your family will be participating (all are encouraged) please sign up for your job assignment now.

  • To sign up for jobs:
  1. Login to your account on the team website (
  2. Go to Calendar and Events (Team Events tab)
  3. For each meet, go to “job signup” on the far right
  4. Check the box for the job you are choosing
  5. Select “signup” on the bottom left
  6. Continue this process for all of your jobs


The following are brief descriptions of each job. Those marked with an asterisk (*) can only be performed by an adult.

Announcer* - Welcomes both teams, introduces coaches and the national anthem, introduces each race, announces score updates throughout the meet, and makes other announcements as necessary.

Head Timer* - Distributes and collects stopwatches used by all timers. At home meets, the Head Timer conducts the Timers Meeting, assigns timers to lanes, ensures that all receive breaks as necessary, and supervises all timers. At away meets, the Head Timer will act as relief for Backup/Relief Timer.

Timers – A timer stands behind his or her assigned lane and records swimmers’ times in that lane throughout the meet. There are three timers per lane at every dual meet. A timer uses a stopwatch to record times, checks that swimmer are in the correct events and lanes, and provides a record of times to the runners for computer scoring. Timers must attend a poolside meeting 15 minutes before the start of the meet. 

Backup/Relief Timer – Times each race, providing a time to any lane in which one of the regular timers has a problem. The Backup/Relief Timer will also provide relief for any timers that need a break during the meet.

Computers* - This position requires quick and accurate entry of meet results, printing of heat sheets, processing of officials’ disqualifications, and more. Pre-season training to familiarize yourself with the software and procedure will be required.

Meet Runner - Collects timer sheets and DQ cards after each event. Promptly delivers cards to the computer/scoring table. Runners must attend a poolside meeting 15 minutes before the start of the meet.

Official* - Monitors swimmers’ strokes, determines false starts, and determiness proper turns & touches. Officials must attend a training clinic prior to the swim season, and officials may only trade shifts with other NSC/USA Swimming trained officials.

Concessions & Hospitality - Take, prepare, and/or serve food and drink orders. These workers may also assist in setting up/shutting down the concessions area before and after the meet. These workers also provide water to timers, runners, computer workers, coaching staff, announcer, and officials during the meet.

Grillers* - Responsible for safely operating a gas grill and cooking burgers, hot dogs, and other grilled items to fill concessions orders.

Clerk of Course/Bullpen - Obtains heat sheets from and completes duties as assigned by the Clerk of Course (Committee Chairperson). Bullpen workers line Stillwater Starz swimmers up according to their event & take swimmers to starting blocks. Head Clerk* Obtains heat sheets for use by Clerk of Course and assigns specific duties to other clerks.

Scorers – Positioned near the scoring/computer table, scorers receive DQ cards from runners, then sort the cards by team. Scorers record the results following each race and track team scores. They circle the official time, attach DQ cards to the back of timer sheets, and write the team and swimmer’s name on the back of each DQ card. Scorers work closely with computer personnel to review timing sheets.

General pool – General pool workers may be assigned to fill any vacant position at a meet. You must be flexible and willing to work in whatever position has a last minute opening. After initial check-in, general pool workers must return to the check-in area 20 minutes before the start of the meet to determine where they are needed and what their job will be. A parent worker may select a General Pool assignment only once per swim season.

Bag Tags - This worker observes the finish of each heat and hands a bag tag to the first-place finisher. Home meets only.