Meet Volunteer Positions – 2023
Sign up for volunteer positions will be done through Sing-up Genius this year. More information to come!
Remember, families are required to work 3 full meets each. If you don’t know how to carry out your job, just ask!!! It can only be a great season with your participation! We have 3 home meets this season!!
All volunteer positions check in with the Oak Creek Volunteer Coordinator upon arival at the meet site. The Vounteer Coordinator will give additional information or supplies at check-in as needed. Some positions will be required to attend meetings held by the host pool and will need to listen for those times and locations to be announced.
Positions at all meets:
Meet Timer: This job requires the use of a stop watch – that’s all! Stand at the block end, time the start and finish of each race of the evening. There is a timer’s meeting at the beginning of the evening to pass out stop watches and assign lanes. The meeting time will be announced at each host pool.
Head Timer: The job title sounds like a lot, but you are basically the backup timer. You will start TWO watches at the start of each race and if a lane timer misses the start, they will raise their hand and you will trade watches. Easy Peasey.
Head Referee/ Assistant Referee/Stroke&Turn Judges/Starter: These positions are only available to people who have had Official’s Training. The meeting time will be announced at each host pool.
Relay Judge: This person stands where assigned just for the relays (start of meet and end of meet) to insure the swimmers do not leave early off the block or off the wall. Attend the Officials meeting when announced.
Lane Parent: Stand at the end of your assigned lane and check for the correct swimmers in the correct order using a provided heat sheet.
Relay Organizer: If you’re good at encouraging kids, this is the job for you! Here, you get to wear an eye-catching vest and would be assigned girls or boys, place the 1 & 3 swimmers on the starting block end and the 2 & 4 swimmers at the opposite end of lane. You are to help them know when to get on the block or in the water for their relays. You’re the last one to wish them luck as they dive into the water to race. This is an OAK CREEK SPECIFIC job and you will only gather our team's relays.
Meet Announcer – This job is not for the shy!! Use a microphone and announce the swimmers to the fans at home meets.
Event Board – This person sits on the deck and remotely changes the “event board” that is on the roof of the picnic shelter. This is done via remote control.
Ribbons: These workers place labels on the ribbons. Please be at the announcers table by the office by 7:30. This tends to be a “late” job as this worker will stay until all ribbons are labeled with stickers and then given to the coaches of each team. These volunteers will also file ribbons into the Oak Creek folders by family name.
Runner: A runner will run the timer sheets and DQ slips back and forth between the timers and the scoring table (office).
Set-Up: This job arrives as early as they would like after 3pm but NO LATER than 4:00 to assist Mark and the Guards in setting up for the meet. The earlier you can arrive for set up the better. There is a lot to be done. Set up tables, prep and set up concessions, put out chairs, whatever is needed. This job is generally complete by meet start time.
50/50 Raffle: Walk around the meet venue starting at 5pm selling 50/50 tickets. This job will end around the start of the Medlay Relays toward the end of the meet.
