Dale City Frogs - Newsletter

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We are happy to be hosting your swim team at our “pond”. We hope the following information will assist you and help the meet run safely and smoothly. Please contact us if you have additional questions.

Address: Due to lifeguard shortages in Prince William County, Dale City Frogs will be hosting home meets at the Prince William County Aquatics Center, located behind Colgan High School. The address is 13833 Dumfries Rd, Manassas VA 20112.

Parking: There is ample parking around the Aquatics Center.

Team Area: Visiting Teams may set up on the bleachers closest to the recreation pool. Spectators may also choose to sit in the viewing area upstairs from the pool deck. Dale City will be on the bleachers closer to the Auxiliary Gym.

NOTE: No tents will be allowed in the Aquatics Center. Coaches Area: the Visiting team coaches area will be the bleachers adjacent to the lifeguards’s office nearest the bulkhead.

Warm-ups and Start Time: Dale City has the first warm-ups from 6:10 – 6:30am. Visiting team warm-ups are from 6:30 – 6:50am. National Anthem at 6:55 and the meet will start promptly after. Relays: Visiting Team relays are even lanes 2, 4, 6, & 8. NOTE: ONLY ONE RELAY WILL BE ALLOWED ON THE MOVING WALL AT A TIME. ALL OTHER RELAYS MUST WAIT UNTIL SWIMMERS HAVE CLEARED BEFORE LINING UP FOR THE NEXT RELAY.

Clerk of Course: CoC will be located in the hallway outside the doors behind the starting end of the pool. We will call each event twice ONLY. Swimmers should report to CoC at first call. A “last call” announcement will be made, but swimmers should have already reported. Once an event is seeded, CoC will NOT reseed for late arrivals.

Volunteers: PWAC is 8 lanes wide with lane 1 farthest from the bleachers and lane 8 closest to the locker rooms. There will be two (2) shifts of volunteers (except for the officials). 1st shift 6:50 – 9:15 am, 2nd shift 9:15-end (about 11 am). Please bring as many Stroke & Turn Officials as possible.

Officials: All officials will meet at 6:35am to go over assignments. Officials meet on the deck near main starting end. Visiting teams should provide a minimum of 3-4 Stroke and Turn Officials. Please also have a starter and referee. This allows for a rotation of officials during the meet.

Coaches Meeting: The Head Coaches for both teams will meet with the Head Official at 6:20 am at the start end of the pool. Timers/Recorders: All Timers/Recorders should attend the Timers/Recorders meeting at 6:40 am on the pool deck near the recreation pool. From this meeting, 1st shift Timers/Recorders will go directly to their lanes for the start of the meet. Equipment Needed: • 1 table to setup your swimmer check-in outside the entrance to the aquatics center. • 1 Starter system as backup.

Volunteers Needed:

• 2 Timers for Lanes 1, 3, 5, and 7 Per Shift • 1 Timer for Lanes 2, 4, 6, and 8 Per Shift

• 1 Recorder for Lanes 2, 4, 6, and 8 Per Shift • Head Timer (to work with DCST Head Timer, please bring adequate watches to supply your team’s timers)

• 1 Card Runner Per Shift • 1 Verifier Per Shift

• 2 Clerk of Course Helpers for the Main CoC per shift

• 4 Clerk of Course Assistant for 8 & under. These people will work ALL 8 & Under Events AND 9/10 Fly Events. An extra person to hunt for missing swimmers is helpful, but not required.

• 1 Deck Marshal Per Shift

• 1 Ribbon Labeler Per Shift

• 2 Scorers Per Shift

• 1 Computer Person (team computer rep).

• At least 5 Stroke and Turn Officials (more if possible as we have new officials shadowing others).

• 1 Starter.

NOTE: Only 2 coaches will be allowed on the moving wall during 25 meter events. PWAC has limited the number of people on the wall during this meet.

If you are unable to meet any of the minimum volunteer requirements (other than officials), please email Sara Martin [email protected] no later than Wednesday prior to the meet.

Deck Access & Viewing: There is ample viewing from the upstairs belachers for this meet. There is limited deck space for viewing. Stay behind the roped off areas. Please watch for Working Officials, Swimmers in line moving to events, and ESPECIALLY the Card Runners -give them room! Absolutely NO spectators will be allowed at the start and finish ends of the pool as it gets very crowded and interferes with both the swimmers and the timers/recorders/runners. (Those NOT swimming the current event or in-line for next event are not allowed to hang-out either.)

Heat Sheets & Concessions: Heat/Psych Sheet will be posted on our website by noon on Friday. Please check dalecityfrogs.org for the heat sheet each weekend @ the Pond. Concessions will be available throughout the meet. We have a variety of items: Drinks which include coffee, water, juice, milk, sodas and Gatorade, Chick-Fil-A, donuts, muffins, bagels, yogurt parfaits, etc, and pasta salad, & fruit salad will be sold first thing in morning. All beef hot dogs & steak burgers offered later in the meet. Assorted candies, snacks and fresh fruit are also on sale. Swim needs: We have goggles, caps, generic swim t-shirts, shorts, sunscreen, etc on sale at our Apparel table.

Swim Team Contacts: Please contact team president Jerome Martin, [email protected] Head Official Matt Martinez ([email protected]) if you have any questions. Stephanie Staats is our computer rep. – Please send entries to her at [email protected] by the league-set time of Thursday no later than 8 pm.

NOTE: • The pool will be set up as an 8 lane 25m pool. • 25m events and 8 and under relays will begin from the the bulk head, as space is limited to 2 people per lane on the bulkhead per event.

• As a reminder, in water starts and diving off the bulkhead from a seated position are available since the bulkhead is not at water level, it’s about 12-18 inches above.

• Entry point to the pool is level with the water so you may want to use “legs” for backstroke start, but the legs should also be on the gutters and not on the upper deck.

• Due to the pool design we will use gutter starts and BOTH feet must be on the gutter. That means no use of a track start with the upper deck. We look forward to hosting your team and having an exciting, fun and successful meet.

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