Meet Volunteer Positions


Announcer: Required for home meets. The announcer calls swimmers to clerk of course, makes special announcements for concessions, provides scoring updates, etc. An event timeline is provided and the announcer lets swimmers know when it’s time to line up and where to report.


Clerk of Course: Needed for both home and away meets. The Clerk of Course helps get the swimmers lined up for their events. Clerk of Course calls out the swimmers names, passes out deck cards and arranges the swimmers into heats. This job can be done in shifts and is done with a parent from the other team.

Clerk of Course Helpers: For the 8-and-under swimmers, we always need extra help to line them up and make sure they get to their events.

Computer Support: Needed for both home and away meets. All final swim times for each event and each swimmer are entered into MeetManager software. There are other duties associated with this job so if you love computers talk to Harry Clark and he will give you the low down. 

Concessions: Required for home meets. Prepares and serves food for swimmers and families, collects money, and makes change. 

Head Timer: Needed for both home and away meets. A head timer carries the extra watches in case a lane has a problem with a watch. The Head timer starts their watches when the starter horn sounds and looks out at the timers for a raised hand. A timer that raises their hand has a watch failure. The head timer will switch watches with the lane timer.

Heat Ribbon Runners: Needed for both home and away meets. A heat ribbon is passed out to every heat winner. Whoever touches the wall first gets a ribbon. If it’s too close to call both swimmers get ribbons. This job requires a person handing a ribbon to swimmer as they get out of the pool. This job can be very rewarding as young swimmers are especially excited!

Recorders: Needed for both home and away meets. The recorders sit on the deck (chairs provided) and write the swimmers times down on cards that will be scored. Cards are delivered by runners, timers call the times out after the swimmer completes their event and a runner will pick up the cards after its filled out. This job is done in 2 shifts and is a great position for a new parent. 

Results Runner: Needed for both home and away meets. This job entails picking up cards from the recorders after each heat. After all the event heats are run the event cards are brought to the scoring table. The runner may work with the official to collect DQ slips before bringing the cards to scoring. A runner may be used to bring cards from the 25 yard events & relays to the recorders. Another great job for a new parent!

Ribbon Writers: Needed for both home and away meets. Each team provides a ribbon person. The job begins later in the meet and usually runs until a little after the swimming ends. After events are run the computer people print out labels for the award ribbons. Ribbon people stick the labels on the correct ribbons, sort then by team and age. Each age group is alphabetized and passed to the coaches. This is also a great job for a new parent.

Scorers and Verifiers: Needed for both home and away meets. This position requires working as a team with parents from the other team. A runner brings the cards from each event up to the scoring table. Each card will have 3 times written on it and the scorer determines the final time based on the rules set by PWSL. In addition, scorers work with the meet officials to collect and validate disqualifications (DQs). When completing an event, the scorers send the event cards to the computer people to enter in the computer. Verifying ensures the computer people did not make any mistakes checking cards against the computer results. Verifiers determine when the event results are official and have them posted for the swimmers to see. Positions require an attention to detail but are easy to learn after a few minutes of training. There is always someone there to help you out if you have a question. 

Timers: Needed for both home and away meets. Lots of timers are required to run a meet. Each team needs about (9 to 12 per shift). Timers stand on the deck and run a stopwatch. After each heat, the timers read off the times to the recorders, reset their watch, and wait for the next heat to start their watch again. Great job for a new parent. 

Board Members: Board members are elected each year at the end of season swim banquet and they serve one year to make decisions about running the team. A complete list of Board positions and descriptions is available HERE.