Parent Volunteer Participation Policy

Upon swimmer(s) registration for Cary Park Sea Dragons, your family is under obligation to complete 12 Volunteer points over the course of the summer swim season. These points are monitored to assure our swim team community can together run a successful season for our children. These points do not carry over into following years. Half (6) of the points must be signed up for and earned by the 3rd meet of the season. Failure to fulfill this vital obligation will result in the removal of the entire family's swimmer(s) from the Cary Park Sea Dragons (ability to practice, participate in swim meets or social events, or any other Sea Dragon activities) and jeopardize the following year's eligibility to even return to the swim team at all.

Furthermore, failure to meet this Required 12 Point Volunteer commitment which every Family signed agreement to (with your swimmer(s)' registration and with the Parent FAQ paperwork) will result in your swimmer(s)' season awards being held until the commitment is resolved with our VPs Volunteers. No refunds will be given in these situations.

The ONLY Exemptions from  Required Volunteer Points are if you have ONLY a Mini Sea Dragon or ONLY a 15+ swimmer.

Any questions, feel free to email VP of Volunteers.


******Changes can be made to this policy at anytime, as needed.*********

Parent Volunteer Expectations

  • Each family to complete 12 points.(Unless you only have a mini sea dragon or 15 and up swimmer).  This is to ensure we can run our social events and meets safely and smoothly.
  • Parent Volunteers should check in for their job as soon as they get their swimmers checked in with the Dragon Tamer. This time should be no later than 5:30pm.  We need this done so that all positions are filled before 6pm start time.
  • Families must be signed up for all their points by the 3rd meet and on their way to completion.  If this is not done, you will get an email or phone call and your child(ren) can no longer attend practice or compete in the meets or participate in any social events or other Sea Dragon activities until this issue is resolved.  PLEASE do not put your child in this position!
  • Review the job list on the website under the Volunteer tab for explanations of specific jobs we need at the meets and for social engagements.  Different jobs have different amounts of points achievable.  You get to choose how you want to do your Volunteering.
  • Points are not earned simply by signing up. Points are actually EARNED once you have worked the job itself.
  • If you have a question…ask! Email us or stop us at the pool.
  • If you have a special need…ask!  Email us or stop us at the pool.
  • If you cannot complete your job, you must find your replacement and email their name to us. The sign-ups will be closed when they are full. You will not be able to add or remove yourself. You can call another volunteer from the waitlist on the sign-ups.
  • There is absolutely no alcohol consumption allowed at swim meets.   This is a children’s event and should be treated as so. This is a TSA (Tar heel Swim Association) rule.  If you are found to have consumed alcohol, you will be asked to leave immediately and you will not receive any volunteer points for that meet.
  • If you choose a position including:  set up, take down, parking, clerk of course, or technology please contact our VP Meets for instructions and questions. These positions, among others, involves specific additional training.
     

  • Volunteer Policy
  • Volunteers must check in prior to the meet (no later than 5:30pm).  A spouse, family member, or neighbor can cover for you until you arrive.  If we are not sure you are present to fulfill your job, this job may be given to the next Parent in the Waitlist.  If this happens, you will forfeit your job and lose those points. We are not able to call or text parents to check to see if you are coming to fulfill your volunteer position.
  • Jobs that are given away to another Parent Volunteer - the Points for this job will be earned by that other Parent Volunteer. Credit is NOT given for signing up.
  • Volunteers must remain at their post the entire shift.
  • Each family must earn 12 points Volunteering, regardless of whether you choose to have your swimmers participate in swim meets or not.
  • Volunteers cannot bring small children with them to the meet, with the exception of Dragon Tamers. No other volunteer position can be done effectively while watching a small child.
  • Volunteers are responsible for finding a substitute if they are unable to fulfill their duties.
  • If volunteers do not fulfill their volunteer responsibility or find a substitute, their children will not be allowed to practice, attend social events, swim in swim meets, or otherwise participate with Sea Dragon activities unless a waiver is granted by the Cary Park Swim Team Board of Directors.
  • If volunteers do not fulfill their volunteer commitment of 12 points in the season, not only may their swimmer(s) be suspended from all team activities (practice, social, swim meets, etc) but this will jeopardize your family's ability to return in following years to participate with the Sea Dragons as well.
  • Furthermore, failure to meet this required 12 Point Volunteer commitment which every Family signed agreement to (with your swimmer(s)' registration and with the Parent FAQ paperwork) will result in your swimmer(s)' season awards being held until the commitment is resolved with our VPs Volunteers. No refunds will be given in these situations.

                         
The Cary Park Sea Dragons Board of Directors reserves the right to suspend or dismiss any Family/Swimmer(s)' from the Cary Park Sea Dragons Swim Team for any reason, including but not limited to, failure to meet your obligated 12 Points Volunteering Requirement, Violation(s) of Sportsmanship and Good Behavior Code of Conduct, or other actions which impede or inconvenience the ability for the Sea Dragons Swim Team to function properly.  Suspensions or Dismissals will be executed without Refunds.



     ******Changes can be made to this policy at anytime*********