Exeter Eels Swim Team

Exeter Eels Swim Team Rules & Regulations

I. Purpose

The Exeter Eels Swim Team program provides the opportunity for all interested children between the ages of 5 and 18 years to participate in a competitive swimming program in a fun and safe environment.

The program is structured for a swimmer that has advanced beyond the need for individual instructions on the various strokes. Our aim is to aid the swimmer in using those strokes in a competitive arena. Swimmers who are in need of individualized instruction will be encouraged to seek private lessons.

The program emphasizes participation, physical fitness, skill development, building self-esteem and fair play. We recognize the various developmental stages of children and the value of participation in a non-critical environment. We do not believe that individual success should be determined solely by winning or losing.

II. Coaching Staff

The Eels Swim team consists of one head coach, six assistant coaches and several coaches-in-training (CIT).

Duties & Responsibilities

The Head Coach is responsible for coaching and conducting and age group swim club program. The Head Coach is responsible for providing a safe and healthy atmosphere for participants and performs related duties as may be required:

  1. Organize and conduct daily workouts for up to 200 swimmers.

  2. Maintain effective working relationships with parents, swimmers and coaching staff.

  3. Supervise assistant coaches and coaches-in-training.

  4. Prepare entries for swim meets in an organized and timely manner.

  5. Keep swimmer and parents informed of meet schedules, event assignment and workout schedule.

III. Parent/Swimmer Responsibilities

Without the volunteer support of parents, it would be cost prohibitive to run the swim team program. All parents are responsible to volunteer in some manner during the swim season.

Someone once said that the membership of an organization is made up of four bones. There are (1) wishbones – who spend their time wishing someone would do all of the work. There are (2) jawbones – who do all of the talking, but very little else. There are (3) knucklebones – who knock everything that anyone else tries to do. Finally, there are (4) backbones – who take on the load of all of the other bones and do the work that makes the organization succeed. To be a good backbone you must get involved. Ask questions; offer your help, talents and enthusiasm. Don’t be shy with your help. Our program will run smoothly and be a big success for all of us.

Every Family Is Expected To:

  1. Volunteer for a minimum of 14 hours: concessions, timing, recording, line-ups, supervising swimmer rest area, set-up and/or cleanup.

  2. Get children to and from practices on time.

  3. Accompany child to each swim meet, if possible. If not possible, arrange for someone to be responsible for him/her during the meet.

  4. Stay at the meet until your child has completed all his/her events (6 & under are finished after the relay, 7-8 can be finished after the relay or breast stroke, but 9-10's and up have relays all the way until the end of the meet.) Check with your child’s coach before leaving.

  5. Please do not interrupt practice. There is a limited amount of pool time. Coaches are available before & after practice.

  6. Do not take the outcome of the event too seriously. We as adults sometimes lose control of ourselves and put too much pressure on winning.

  7. Keep comments positive. Praise efforts of swimmers for time improvement rather than ribbons achieved. Don’t be critical of players, opponents, coaches or officials in front of your swimmer. Take concerns through appropriate channels.

If a swimmer will be unable to attend a swim meet, it is extremely important that you contact the coach or assistant coach as soon as possible. If you are planning a summer vacation or will miss a meet including time Trials and Finals), please let the coaches know in writing as soon as possible. Knowing you won’t be at a meet ahead of time will save a lot of time and confusion with last minute changes in the line-ups.

Every Swimmer Is Expected to:

  1. Attend practice on a regular basis. Practice the day prior to a meet is mandatory. Swimmers need to be at practice the day prior to a meet to practice with their relays and to receive important instructions. Those missing practice wilt not be allowed to participate in the meet. Call the Head Coach if you are unable to meet this requirement.

  2. Attend all scheduled meets. Check with your coach before leaving a meet to see If you have completed your events.

  3. Be on time for all practices and meets.

  4. Be a good example and act responsibly. Horseplay has no place around the pool.

  5. Set goals and train to achieve them. Winning isn’t as important as doing your best.

  6. Bring all necessary swimming equipment; swim caps (girls), suits, goggles and towels.

  7. HAVE FUN!

IV. Meet Procedures

  1. Swimmers should arrive at meets no later than 60 minutes before the start of home meets and 45 minutes early for away meets

  2. Upon arrival, each swimmer should check in with their coach to get their event assignment and computer number.

  3. Swimmers are to remain in the rest area (under the supervision of their parents) with their respective age groups until their events are ready to be lined up.

  4. The line-up people will assist swimmers in lining up for their events. These people are very busy and don’t have time to search for a swimmer not in the rest areal

  5. The rest area is for swimmers and family only – it’s NOT a baby-sitting service. Horseplay will not be tolerated.

  6. Swimmers are encouraged to bring their sleeping bags, tents, cards, books, etc. for their entertainment and comfort. Do not bring expensive toys. They may get lost or stolen.

  7. Team suits are not mandatory but if you have one, please wear it at all meets.

  8. At the conclusion of a meet (before you leave), swimmers should clean up the rest area. Leave the area cleaner than you found it.

  9. Swimmers and meet officials are the only persons allowed on the desk during meets.

V. Health & Fitness Tips for Strong Bodies


  1. Eat foods high in complex carbohydrates, but low in sugar and fats (fruits, pasta rice, bread).

  2. Stay away from junk food.

  3. Sleep at least 8 hours every night

  4. Drink plenty of water (at least 8 glasses a day)

  5. Use practice to get good, healthy exercise.

On Meet Days:

  1. Eat a light, high carbohydrate meal 2-3 hours before the meet.

  2. Don’t consume sugary foods or beverages.

  3. Spend a little quiet time before the meet begins.

VI. Meet Participation Rules

  1. Dual Meet: A swimmer must participate in more than 50% of the scheduled meets to be eligible for the end-of-the-season award. All swimmers participate in a minimum of one event with a maximum of three events and up to two relays.

  2. CVRSL Time Trials: Swimmers qualify for each event by swimming as fast or faster than the CVRSL time standards during the season’s dual meets. Two relay teams from each age group (boys & girls) of each CVRSL team also compete. There are three Time Trials occurring on July 13th; Division I at TBD, Division II at Tulare Sharks, and Division III at Porterville Hurricanes.

  3. CVRSL All-Star Finals: The top 24 fastest swimmers, for each individual event, taken from a combination of the three Time Trials from the previous week, will compete. The top 16 relay teams for each age group (boy & girl) also compete.  The CVRSL 2019 All-Star Finals will be held in Tollhouse by Sierra Silverfins on July 20th.

VII. Disciplinary Policy

If a swimmer repeatedly disrupts practices, coaches will take the following steps:

  1. Talk with the swimmer to determine the problem and solution, i.e., time-outs.

  2. Discuss the problem with the parents and attempt to find a cooperative solution.

  3. Suspension or limited participation will be approved by the Head Coach and Eels President on a coach’s recommendation, when the above steps do not achieve an adequate resolution.