Parent Volunteer Requirements


What does it take to run a swim meet? Parents!

The following responsibilities and policies have been formulated to allow the swim program to run with the least amount of confusion, to encourage enthusiasm and above all, to provide lots of fun for families and swimmers. It takes approximately 65 parents to run a home meet and approximately 45 parents to run an away meet. There are usually two meets per week during the swim season: Wednesday nights and Saturday mornings. At home meets we have the earlier warm up time and at away meets we have the later time. Always check in with the meet hostess when you are volunteering at a meet. 

Family Volunteer Requirements

  • 5 Regular dual meet jobs and 1 Activity job
  • League Meet - 1 job
  • If you have a swimmer in an Invitational - You will be asked to work at that meet

Arrival Times for Parents with Job Responsibilities

HOME MEETS:  Organizer, Parking Attendants, Set-up, Hostess, Café del Amigo:

Saturdays:  6:30 a.m.                Wednesdays:  3:30 p.m.


AWAY MEETS: Organizer

Saturdays:  7:00 a.m.                Wednesdays:  3:45 p.m.


HOME AND AWAY MEETS: All other Job Obligations:

Saturdays:  7:45 a.m.                Wednesdays:  4:30 p.m.


As a suggestion, please provide supervision for small children other than yourself if you have a job assignment. Parents cannot be expected to give enough attention to both at the same time. 


Work at awards table. Places labels on awards and distributes to swimmers family folders
Meet General Float Person
Fills in where needed at the meet. Requires flexibility. Check in with Meet Host/Hostess at sign up station.
Lane Timer
Time swimmers through out the meet.  May have to record times and take manual times.
Check in swimmers as they arrive (mark them).  Ensure swimmers are lined up properly for heats and walk them to lanes.
Parking Attendant
Arrive prior to meet start time to help parents unload belongings at front gate and park appropriately and legally.
Relief Timer
Relieve timers for 10-15 minute breaks throughout swim meet.
Sets up, prepares and serves in the snack bar.
Collects manual times recorded by each lane.  Delivers to computer desk for verification.
Set Up/Clean Up
Responsible for setting up and/or breaking down all equipment required to run the meet.


It is the parent’s responsibility to find a job replacement and post all changes on the master schedule at the pool.  To begin and end swim meets on time is important to everyone.

Fines for late or missed work/activity assignments are as follows:

$75            if later than 15 minutes after scheduled check in time.

$200            if missed work/activity assignment completely.

A vital part of making the Del Amigo Swim Team successful is the parent’s commitment in running and staffing our swim meets. We cannot overemphasize how important it is for all of us to fulfill our obligations as parents to support the team events. We know all swim team members and families believe in establishing a fair method of cooperation. When you don’t do the job assigned to you, someone else must do it. All outstanding fines must be paid before you can register your child for swim team next year.