MEET JOBS

All teams in our conference utilize the same jobs for every meet, but not always the same number of positions at each meet. The number of individuals required to work any given meet will vary with the size of the pool (number of lanes) and with the computer timing system. Each job is important and requires concentration and dedication to ensure that the meets run smoothly. If you are working a job for the first time, read the responsibilities for that job and arrive early to review your duties with the designated supervisor or any member of the RMST Board.

Timer/Recorder (All meets)

Timers/Recorders must check in with the Meet Coordinator by 8:30 AM on Saturdays and 5:00 PM on Wednesdays.

Timers sit at the end of each lane and time each heat of swimmers. You will be assigned a lane to time by the Meet Coordinator. Manual stopwatches are started when you hear the starter and stopped when the swimmer touches the wall. If you have a manual stopwatch you give your time to the Recorder at the end of each heat. Automatic timers only press the plunger to stop the time when a swimmer touches the wall at the end of their race.  There are three timers per lane.

A Head Timer (Home meets only) should have previous experience being a regular timer. The Head Timer holds 2 stop watches hands one of theirs to a regular timer in the event that their stopwatch is accidentally not started or if it malfunctions.

The Recorder uses lane sheets that have been pre-printed with the swimmerís name, lane assignment, heat, age, event, etc. The Recorder will verify that the swimmers getting in and out of the water are the ones on the lane sheet. If not, the Recorder must write in the swimmerís name. The Recorder will record the time provided by the timer(s) with manual stopwatches. If all timers have manual stopwatches the Recorder will write down all three times and circle the middle time for each heat. A runner will come by and collect the sheets after each event.

Time Commitment: 4.5 hrs

Job Credit: 1

Ribbon Desk/Relief (All meets)

Ribbon volunteer must sign in with the Meet Coordinator by 8:30 AM on Saturdays and 5:00 PM on Wednesdays.

The Ribbon volunteer sits at the ribbon desk, receives labels from the computer desk and puts the labels on ribbons. The ribbons are then filed in the Info Depot rolling file (at home meets) or file box at away meets. Ribbon also acts as a relief to Timer/Recorder if they do not have a friend/spouse to help with their relief.

Time Commitment: 4.5 hrs

Job Credit: 1

Runner (Home meets only)

Runners must check in with the Meet Coordinator by 8:30 AM on Saturdays and 5:00 PM on Wednesdays.

The Runner picks up the lane sheets from the Recorders who sit at the end of each lane and delivers them to the Computer Desk after the completion of an event. The Runner also runs sheets of labels to the ribbon desk.

Time Commitment: 3.5 hrs

Job Credit: 1

Meet Worker (Home meets only)

During home meets, the meet worker wears many hats (but mostly a awesome neon vest).  In addition to relieving timers when they need a break, the meet worker is available to provide extra help to the other assigned workers or in the event of a no-show.  In addition to this “relief” work, Meet Workers are also responsible for ensuring the bathrooms are stocked with toilet paper, replacing trash bags when necessary

Time Commitment: 4.5 hrs

Job Credit: 1

Set-up (Home meets only)

Set-up volunteers arrive two hours before the start of a meet (7 AM on Saturdays and 3:30 on Wednesdays) to set up the starting blocks, pop-up shade, chairs, trash cans, recycling bins, lane ropes, flags, move equipment out of the snack shack and set up the Computer/Colorado Table and various other equipment noted in the set-up instructions. Set-up volunteer works closely with the Set-up Coordinator. A detailed checklist is posted on the wall in the life guard shed.

Time Commitment: 4.5 hrs

Job Credit: 1

Shepherding (All meets)

Shepherds must check in with the Meet Coordinator by 8:30 AM on Saturdays and 5:00 PM on Wednesdays.

Shepherds assist all 6 & under and 7/8 age group swimmers in getting to their correct lane at the correct time. This job is very important in keeping the meet running smoothly and to make sure the younger swimmers are ready to go. The Shepherd Coordinator is responsible for setting up the Shepherding area at each meet.

Time Commitment: 4.5 hrs

Job Credit: 1

Snack Shack (Home meets only)

These workers set-up, serve, cook and clean-up before during and after the meet. Your jobs will vary depending on your shift. Check-in times depend on which shift you have and whether the meet is a Wednesday or Saturday meet.

Time Commitment: 3 hrs

Job Credit: 1

Take-down (Home meets only)

Take-down volunteers put away the starting blocks, pop-up shade, chairs, lane ropes, flags and various other equipment noted in the take-down instructions. They empty the trash cans, storing some in the trash area. Empty and reline permanent trash cans. Put the pool furniture back in place and wash off tables. Check the entire pool deck and lawn area to make sure that all trash is picked up. Work closely with the Take-down Coordinators. A complete list of task is posted in the life guard shed. Take-down volunteers must check in with the Meet Coordinator during the meet. Your work will begin as the meet is ending.

Time Commitment: 1.5 hrs

Job Credit: 1

SOCIAL JOBS

In addition to “meet jobs”, RMST families will also have the opportunity to fulfill job credits by volunteering to assist with various social events, such as Family Bingo Night, Talent Night, Awards night, and more.  Sign-ups are per event date, though other than event set-up/clean-up most jobs require work planning and organizing the particular event in advance of the actual event date. Check-in with Spirit/Social coordinator prior to event for specific instructions.

Event Set-Up/Clean Up (Sign-Up by event date)

Help set-up, clean-up, and provide as-needed assistance during various social events, including the following:

  • May 7, 2019 Ninja Warrior Night
  • June 1, 2019 Pentathalon/Silent Auction
  • June 8, 2019 Family Bingo Night
  • June 28, 2019 City Meet Pizza Party
  • July 18, 2019 Movie Night
  • July 22, 2019 Talent Night
  • July 25, 2019 Pasta Feed
  • July 30, 2019 Awards Night

Time Commitment: Generally ½ before through duration of event through clean-up.  

Job Credit: 1

8 & Under Age Group Party Coordinator

  • Assist Spirit/Social Director in planning and organizing 8 & under age group party. This year the 8 & Under Party will be held June 13, 2019 at Rock n’ Jump. Two weeks before event create and send evite or similar group invitation to all RMST 8 & under swimmers and coaches.
  • Attend and chaperone June 13, 2019 party at Rock n’ Jump.  Recruit additional chaperones as needed.

Job Credit: 1


9-12 Age Group Party Coordinator

  • Assist Spirit/Social Director in planning and organizing 9-12 age group party. This year the 9-12 Age Group Party will be held June 20, 2019 at Boomers. Two weeks before event create and send evite or similar group invitation to all RMST 9-12 under swimmers and coaches.
  • Attend and chaperone June 20, 2019 party at Boomers.  Recruit additional chaperones as needed.

Job Credit: 1

13-18 Age Group Coordinator

  • Assist Spirit/Social Director in planning and organizing 13-18 age group party on June 27, 2019. Tentatively planning for dinner and movie. Two weeks before event create and send evite or similar group invitation to all RMST 13-18 swimmers and all coaches.

Job Credit: 1

Awards Night Coordinator (Awards)

Work with Spirit/Social Coordinator and Coaches to order participation awards for each swimmer, special awards for most improved, most valuable, True Seal award, etc.  

Job Credit: 3

Awards Night Coordinator (Food, Decorations)

Work with Spirit/Social Coordinator to plan Awards Night including: ordering cake; arranging for table and chair rentals; purchasing table cloths and decorations; assistance in coordinating catering; coaches gifts; etc.

Job Credit: 3