2022 Registration

Open for Returning Members

2/13/22 - 5/31/22

Open for New Members

2/20/22 - 5/31/22

01/01/2022
3 Members

Welcome to the Okotoks Stingrays Summer Swim Club (OSSSC) 2022 Season!

We are so excited to be able to run a full season with regular practice schedule, a full schedule of swim meets, with Regionals and Provincials.

 

2022 SEASON INFORMATION: MAY 2 - AUG 14th

REGISTRATION OPENS:

  • MONDAY FEBRUARY 14, 2022 @ 12:01AM
    • returning swimmers
    • swimmers enrolled in the 2021
  • MONDAY FEBRUARY 21, 2022 @ 12:01AM
    • new swimmers
    • former stingrays
  • Year Long Club and Recreation Swim Clubs;
    • Year long club and Recreation Club swimmers are classified as "Exhibition Swimmers" under Swim Alberta rules
    • We do not accept exhibition swimmers until all eligible swimmers have a chance to register between Feb 14 - May 1, 2022
    • You can add there name to a waitlist with the [email protected]
    • You will be notified if you can register online

 

74 spots available for swimmers age 5 - 18

  • 12 spots for swimmers age 5-7 with the Galaxy Rays
    • need to swim 15m unassisted
    • comfortable in deep water
    • approx. swimmer 4 level

 

  • 62 spots for swimmers age  7 - 18
    • all abilities and sizes welcomed
    • should have a deep love of swimming, yearning to master the strokes,  love to race, make new friends and have fun
    • swim positive attitude

 

GROUP DESCRIPTION:

  • Swimmers are placed in Group 1/ Galaxy Rays for a first year swimmer age 5-7. Swimmers are placed in Group 2 - 4 for ages 7 - 18 based on experience, skill and age and commitment.
  • Assessment week will take place the first week of swim practice. Coaches will observe swimmers to determine their final Group placement by May 7, 2022. If your swimmer has been with the Stingrays before we will contact you if we have placed them based on previous experience.

 

 

COMPETITIVE GROUP: Atlantic Stingrays and Pacific Stingrays

  • 30 spots available
  • Coach: Bronwyn Tarrant and Rob Knox
    • committed to practice attendance
    • committed to attend 7 out of 9 meets; including home meet, regionals, provincials if qualified

 

MAY - JUNE SCHEDULE: subject to minor revisions

 

 

REGISTRATION FEE:

  • See the fee schedule and deadlines below

  • Swimmers deposit is due 24 hours after registration. If deposit is not received your swimmers spot will be released

  • If you do not want to participate in any Fundraising activities. A cash call of $400/swimmer can be paid separately from your registration. Due by May 1, 2022

  • Volunteer Commitment: $100.00 deposit reinbursed in the swim family has completed the 4 required shifts. see below

  • Includes 1 silicone team swimcap

  • Includes 1 Team t-shirt

  • Swim Meets are included in your Registration Fee

  • Swimmers registered in Groups 1 - 4 meets included:

    • Home Swim Meet

    • Regionals

    • 2 other away meet of their choosing

    • Can attend additional away meets at a cost of $33/swimmer

  • Swimmers registered in the Competitive Groups; Pacific Rays or Atlantic Rays have all meets included in their registration package

 

REGISTRATION FEE SCHEDULE:

 

 

 

Regarding the NON-REFUNDABLE $250 deposit:
 
Swimmers age 5-7 need do not need to pay the non-refundable deposit until they successfully complete the Swim Test on March 6th. If approcved you need to pay the deposit within 24 hours
 
If the parent is confident they would love the program and they can meet the swim requirements they can register there swimmer and pay the $250 deposit at the time of registration.
 
No- refunds of the Deposit will be issued after registering. For Galaxy Rays swimmers; that completed the swim-test, pay the deposit then they change their mind, the $250 deposit will be kept but, no remaining monies are owed. 
 
No- refunds  of the Deposit will be issued after registering. If the swimmer changes their mind after registration, the $250 deposit will be kept but, no remaining monies are owed.
 
Sorry this is a hard line but, we have limited spots available each season and want to make sure you understand the commitment in registering. Our budget is very dependent on a 88 swimmer membership where we can not risk, not having a full roster of swimmers once registration is closed. Unfortunately, we are not is a position to offer a free try-out period in May, for swimmers to see if they like the sport and structure of our program. Part of this is the amount of administrative work leading up to opening day, as well as team apparel and swim suits are ordered in March to be available for our May start date.

Disputes requesting a refund or extenuating circumstances will be evaluated by the board of directors on a case by case basis.

 

HOW TO PAY FOR REGISTRATION FEES:

  • WAIT to receive confirmation email from the OSSSC club regarding your swimmers’ registration.
  • Swimmers age 5-7 need do not need to pay the non-refundable deposit until they successfully complete the Swim Test on March 6th
  • You will be asked to pay a $250.00 deposit for each registered swimmer. This secures your swimmers' placement with the OSSSC. The payment must be received within 24 hours of email confirmation
  • TWO PAYMENT OPTIONS:
    1. Pay e-transfer of $250/swimmer to [email protected]
      1. in message area: state swimmer’s full name
    2. Pay with credit card via email invoice. Request by email to pay by credit card. An email invoice will be emailed to you with an additional 3% transaction fee included

       

REFUND POLICY:

  • If the Government Of Alberta shuts down indoor & outdoor sports preventing the OSSSC for viable training options. A prorated refund of the paid registration fees will be issued - minus $75 administration fee.

COACHES:

Head Coach, Browyn Tarrant

Atlantic Rays Coach, Rob Knox

Manta Rays Coach, William Whaley

Tiger Rays Coach, Cassidy Behm

Galaxy Rays Coach, Cassidy Behm

 

FUNDRAISING:

We need to raise $30,000.00 through fundraising and sourcing sponsorships. We have an operating budget around $70,000.00, where you can see how important our fundraising is offset the registration fees by almost 50%. Here is an outline of our fundraising goals based on our clubs past experiences. We are open to new suggestions and ideas. If you want to pass on all fundraising opportunities, a $400/swimmer cash call will be due by May  9, 2022. Submitted to Jon Hayes,  [email protected]

  • 2 bottle drives raise $7000.00
  • raffle draw raise $4000.00
  • food sale raise $5000.00
  • advertising boards at the Rec Center Pool raise $9600
  • sponsorship packages raise $5000

 

VOLUNTEER COMMITMENTS.

  • We will be returning to our regular volunteer commitments this year. Swim Club's are heavily dependent on a lot of help from the parents to run the casino, fundraising activities, stingrays swim trials, home meet, regionals and the year end party. Volunteer opportunities will be posted online for you to sign up.
  • We will NOT be conducting the volunteer point system this year. We hope the new approach is successful for our club.

 

  • VOLUNTEER REQUIREMENTS FROM EACH SWIM FAMILY:
    • each family must volunteer for 1 casino shift on May 7 & 8th
    • each family with swimmers 9+ must volunteer for 1+ shift at our home meet June 17 + 18, 2022
    • each family with swimmers 9+ must volunteer for 1 shift at Regionals August 6 & 7, 2022
    • returning families will be asked to have 1 parent to take and complete an officials certification as a timer or stroke n turn judge. If your family already has these official status we would encourage you to take the next course option.

 

OFFICIALS: we need you!

As mentioned above we will also be asking new and especially our returning parents, to take an Officials course this year. Since our last full season in 2019 we estimate that our club has lost 30 officials due to families retiring from the Stingrays Swim Club. Each swim meet used to require about 45 people per session to run. We need to start training more parents as timers, stroke n turn judges, clerk of course, recorder/scorer and starters. These course certifications only take a few hours online. Plus when you attend a swim meet as an official you always get the best seat in the house when you are on deck.

  • Process of completing an Official Course:
    • complete the online official course
    • complete 3 mentored sessions at a swim trial or swim meet(s) + received signature from Referee
    • submit your signed officials card to Ann Nevin our officials coordinator this year [email protected]
    • YOU ARE CERTIFIED! The stingrays thank you.

 

EQUIPMENT LIST: label all equipment

  • Practice Swimsuit and/or Team Suit for swim meets
  • Towel
  • 2 x goggles
  • 2 x caps
  • training equipment (personal or OSSSC)
    • Flutterboards: purchased or use the OSSSC equipment
    • Pull buoys: purchased or use the OSSSC equipment
    • Fins: purchased or use the pool's equipment
  • labelled water bottle
  • a swim positive attitude, ready to make waves

 

SWIMMER APPAREL:

ONLINE STORE: Available to purchase

CLICK HERE FOR THE Stingrays team apparel online store

  • Swimmers will receive a:
    • team silicon swim cap
    • team T-shirt
  • Team swimsuit required to compete at all swim meets
    • new team suit by Qswimwear
    • you may use the old TYR design that is similar to the new 2022 suit
    • swimmer may compete in a skin suit instead of a Team suit
    • Teamsuit by Qswimwear design:
      • the Team suit is NOT provided by OSSSC. This item must be purchased at  the time of the fitting
        • fitting date and location: March 6th at the Elks Club in Okotoks.
        • order deadline: March 28th online
        • 20% off with Team Aquatics Shark Card
      •  
  • Training Fins available at: recommended
    • Muge Perfomance Wear in Okotoks
    • Team Aquatics in Calgary
      • website link for Team Aquatics:
      • 20% off with Team Aquatics Shark Card
  • Equipment & Accesory: optional
    • hand paddles, pull buoys, flutterboard, goggles, swim caps, mesh equipment bag, swim backpack, quick dry towel
      • website:
      • online orders deadline: March 28th
  • Officials Shirt: optional
  • Team apparel options for swimmers and parents: optional

 

DISCIPLINE POLICY: (located in the parent handbook)

We ask that parents/guardians and swimmers will work hard to follow the strict rules in place to create a safe environment.

In order to ensure the safety of our swimmers, coaches and the use of the Okotoks Rec Center for our program we will instate the DISCIPLINE policy. The policy shown below is one approach The OSSSC may take to mitigate the concern. Depending on the severity of the incident, a greater/swifter course of action maybe be called apon.

Swimmers or parents must follow the OSSSC Swimmer Checklist & Protocols,  Alberta Checklist for Parents/Guardians, OSSSC Bylaws and supporting appendixes including the Swim Alberta Code of Conduct and Ethics or the Okotoks Recreation Center Pool protocols. These policies can be found in the documents folder on this website.

  1. STEP 1: The Coach / Board Member who witnessed the infraction will give a verbal warning to the child. Parents & Board of Directors will be notified
  2. STEP 2: If the behaviour continues, the child will be asked to sit out for the remainder of the practice. The parents will be notified of the behaviour.
  3. STEP 3: If the swimmer is still behaving inappropriately, he/she will be temporarily suspended from practices until a meeting can be held between the swimmer, coach, parent and Board Member to find a solution.
  4. STEP 4: If no solution can be found or the behaviour persists, the swimmer will be asked to leave the club. There will be no refund of registration fees and other deposits if applicable.

 

 

OSSSC WILL OPERATE ACCORDING TO THE CURRENT PROTOCOLS, REGULATIONS AND GUIDELINES BY:

AHS, SWIM CANADA, SWIM ALBERTA AND THE OKOTOKS RECREATION CENTER

 

If the club is full to capacity you may add your swimmer(s) to the waitlist.

Email: [email protected]

Registration is not open. Please come back later.