Hosted Meet Duties
Chair:
Committee:
Chair and Committee duties:
- Help the Board and Coaching staff plan for and organize the meet
- Help admin with what they need to run the meet successfully
- Before the meet, find out if the pool has a functioning scoreboard
-if not, find a back-up scoreboard and operator - Go with the Board to the storage unit to account for items we already have, then figure out what we still need and delegate those tasks
Day of positions and duties:
*All positions should wear Swim Torrance apparel*
**All positions count toward your 16 hour volunteer hours**
- Job Coordinator
-Make sure members signed up for positions are where they need to be when they need to be
-If someone cannot fulfill their designated slot, find their replacement
- Admin Runner
-post results and heat sheets
-help admin
- Announcer
-make announcements during the meet (general, event, each heat, swimmers)
- Bring Tents - family swimming in the 1st session of the meet
-pick up tents before the meet at the storage unit - contact Coach Kimi to set up time and day
-must be able to fit 1-2 tents, buckets, clipboard, and bungee cords in vehicle
- Take Home Tents - family swimming in Sunday PM session
-tear down tents
-take them back to the storage unit - contact Coach Kimi to set up time and day
-must be able to fit 1-2 tents, buckets, clipboard, and bungee cords in vehicle
- Event/Heat Changer - if scoreboard is not available or working
- manually operate a sign that notifies the patrons of what event and heat the meet is on
- Concessions
-serve food to meet patrons
-handle money
- Hospitality
-run hospitality, which includes serving food to coaches, officials, and admin
- Deck Marshall
-keep the area moving behind the blocks
-keep the warm-up/warm-down area near the pool clear for swimmers and make sure they enter safely
- Heat Winner Awards
-monitor and hand out heat winner awards after each heat
- Check-in table (athletes)
-sit at a table and check swimmers into their events at the beginning of each session
- Check-in table (volunteers)/Ribbons
-sit at a table and check volunteers into their job sign-up roles throughout the meet
-get the printed labels from admin and place them on corresponding ribbons for each team
- Head Timer
-run two stopwatches at the beginning of each heat in case the timers forget to start their own
- Timer
-shifts can be between 45 minutes to an 1.5 hours
-each family is required to time 1 shift per session each day their child is swimming in the meet
-parents with more than one child entered in the meet may be required to time additional shifts depending on the number of swimmers and corresponding available parents
-stand/sit while operating a stopwatch and/or plunger