Hosted Meet Duties

Chair:

Committee:

Chair and Committee duties:

• Help the Board and Coaching staff plan for and organize the meet
• Help admin with what they need to run the meet successfully
• Before the meet, find out if the pool has a functioning scoreboard
  -if not, find a back-up scoreboard and operator​
• Go with the Board to the storage unit to account for items we already have, then figure out what we still need and delegate those tasks
  
   

Day of positions and duties:
*All positions should wear Swim Torrance apparel*
**All positions count toward your 16 hour volunteer hours**

• Job Coordinator
  -Make sure members signed up for positions are where they need to be when they need to be
  -If someone cannot fulfill their designated slot, find their replacement
   
• Admin Runner
  -post results and heat sheets
  -help admin
   
• Announcer
  -make announcements during the meet (general, event, each heat, swimmers)
   
• Bring Tents - family swimming in the 1st session of the meet
  -pick up tents before the meet at the storage unit - contact Coach Kimi to set up time and day
  -must be able to fit 1-2 tents, buckets, clipboard, and bungee cords in vehicle
   
• Take Home Tents - family swimming in Sunday PM session
  -tear down tents
  -take them back to the storage unit - contact Coach Kimi to set up time and day
  -must be able to fit 1-2 tents, buckets, clipboard, and bungee cords in vehicle
   
• Event/Heat Changer - if scoreboard is not available or working
  - manually operate a sign that notifies the patrons of what event and heat the meet is on
   
• Concessions
  -serve food to meet patrons
  -handle money
   
• Hospitality
  -run hospitality, which includes serving food to coaches, officials, and admin
   
• Deck Marshall
  -keep the area moving behind the blocks
  -keep the warm-up/warm-down area near the pool clear for swimmers and make sure they enter safely
   
• Heat Winner Awards
  -monitor and hand out heat winner awards after each heat
   
• Check-in table (athletes)
  -sit at a table and check swimmers into their events at the beginning of each session
   
• Check-in table (volunteers)/Ribbons
  -sit at a table and check volunteers into their job sign-up roles throughout the meet
  -get the printed labels from admin and place them on corresponding ribbons for each team
   
• Head Timer
  -run two stopwatches at the beginning of each heat in case the timers forget to start their own
   
• Timer
  -shifts can be between 45 minutes to an 1.5 hours
  -each family is required to time 1 shift per session each day their child is swimming in the meet
  -parents with more than one child entered in the meet may be required to time additional shifts depending on the number of swimmers and corresponding available parents
  -stand/sit while operating a stopwatch and/or plunger