HOD Meeting Information for Upcoming Meeting

Location: AmericInn 1981 E King St, Chamberlain, SD

Date: April 11th 12:00pm CST 

Date

Agenda

Minutes

Board Reports

Nominations

Proposals

Oct 4th

Agenda

Roberts Rules

Minutes 

3. Reports of officers

  1. General Chair’s Report
  2. Administrative Vice-Chair 
  3. Senior Vice Chair 
  4. Age Group Chair
  5. Finance Vice-Chair 
  6. Secretary 
  7. Treasurer’s Report
  8. Coaches Representative Report
  9. Athlete’s Division
  10. Seasonal Member’s Representative
  11. Technical Planning Chair 
  12. Operational Risk Chair
    1. Accident Summary
  13. Safe Sport Chair
  14. Membership/Registration Coordinator 
  15. Officials Committee
  16. Inclusion/Diversity Chair
    1. DEI Zone Council Support Letter

4. Reports of committees and coordinators

  1. Records/Top 16 Coordinator
  2. Sanctions Coordinator
  3. Webmaster
  4. Governance Committee

 

5.  Elections

  1. Admin Vice Chair – Barry Hein (SFST) – Finished a previous term so 0 of 2 possible terms
  2. Senior Vice Chair – Kyle Margheim (SFST)
  3. Treasurer – Lisa Jorgenson (ASC)
  4. Operational Risk Chair –
  5. Tech Planning Chair – April Lovrien (SFST)
  6. Membership/Registration Coordinator – Misty Trewhella (DL76) – no term limit

6. Appointments to open Positions. 

  1. Zone Coaches – Ahrendsen (BSC),
  2. Governance Committee –
  3. Finance Committee (At large appointments) –
  4. Sanctions Chair- Cassi Pietz (YST) - no term limit
  5. Records/Top Times Coordinator – Brenda Hendricks (GOLD) – filling vacated term

7.  Unfinished Business

  1. State Meet Proposals
    1. Proposals related to State A meet format.
      1. A proposal to make the 11-12 age group a timed final during the afternoon session of the State A SC meet (J. Kincart, Schmidt, Margheim)
      2. A proposal to split the 11-12 & 13-14 relays from the 15-19 relays (J. Kincart, Schmidt, Margheim)
      3. A proposal to swim the 400IM and the 500FR as timed finals events (J. Kincart, Schmidt, Margheim, Olney)
      4. A proposal to create at 15 and over age group (J. Kincart, Schmidt, Margheim, Swanson)
    2. Proposals related to State B Championships
      1. A Proposal to Make Changes to State B (Bierschbach and Beachler)
      2. A proposal to create a separate 10u championship the same day as the short course B meet (J. Kincart, Schmidt, Margheim)
    3. Other Proposals
      1. A proposal to set a permanent location for the State A SC Meet (Swanson, Anderson, C. Kincart, Timmer)
      2. A proposal to clarify the appointment of the Administrative Official at the State meet (Olney)

8. New Business

  1. State Meet Proposals
    1. Proposals related to SC State A meet format
      1. A proposal to split the state A meet into 12&U and 13&O (K. Margheim)
      2. A proposal to split the state A meet into 12&U and 13&O (Bierschbach and Beachler)
    2. Proposals related to the LC Championship meet dates
      1. A proposal to change the language regarding the LC Championship meet dates (K. Margheim)
    3. Proposals related to the State Meet Rotation Schedule
      1. A proposal to base the rotation schedule on teams instead of cities (K. Margheim)
  2. Meet Schedules
    1. Update of 2021 Long Course Meet Schedule 
    2. Approval of Notification of 2021-2022 Short Course Meet Schedule
    3. Approval of Notification of 2022 Long Course Meet Schedule
           

 

 

 

House of Delegate Meeting Archive

Date(s)

Agenda

Minutes

Attachments

Comm./Chair Reports

Financial Reports

Oct 4, 2020 Yes Yes   Yes Yes Yes Yes 
May 3, 2020 Yes Yes   Yes Yes, Yes Yes
Sept 29, 2019 Yes Yes  Bylaws P&P Yes Yes Yes
April 19, 2019 Yes Yes Yes Bylaws Set 1  Set 2  Yes 

October 7, 2018

YES

YES

YES

Set 1   Set 2   Set 3

YES

April 8, 2018

YES

YES

YES

YES

YES

October 1, 2017

YES

YES

YES

NO

YES

April 2, 2017

YES

YES

YES

YES

YES

October 9, 2016

YES

YES

YES

April 17, 2016

YES

YES

YES

YES

YES

October 11, 2015

YES

YES

YES

YES

YES

April 19, 2015

YES

YES

YES

YES

YES

September 28, 2014

YES

YES

YES

YES

YES

April 27, 2014

YES

YES

YES

YES

YES

October 6, 2013

YES

YES

YES

YES

YES

April 21, 2013

-

YES

YES

-

YES

September 23, 2012

YES

YES

YES

-

YES

April 21, 2012

-

YES

YES

-

YES

September 17, 2011

-

YES

-

YES

YES

May 7, 2011

-

YES

-

-

YES

September 18, 2010

-

YES

-

YES

YES

April 17, 2010

-

YES

-

YES

-

September 20, 2009

-

YES

-

YES

YES

April 19, 2009

-

YES

-

YES

YES

September 20, 2008

-

YES

-

YES

YES

April 26, 2008

-

YES

-

YES

YES

October 13, 2007

-

YES

-

YES

YES

May 6, 2007

-

YES

-

YES

-

September 23, 2006

-

YES

-

YES

-

April 22, 2006

-

YES

-

-

-

September 24, 2005

-

YES

-

-

-

 

Board of Director Meeting Archive

Date(s)

Chair Reports

Minutes

Apri 11, 2021   Yes
Jan 20, 2021   Yes
Oct 4, 2020   Yes
Aug 5, 2020   Yes
June 17, 2020   Yes
May 20, 2020   Yes
April 27, 2020   Yes
April 6, 2020   Yes
February 3, 2020 Yes Yes Yes
December 2, 2019 Yes Yes
August 5, 2019 Yes Yes
June 3 2019 Yes Yes

February 4, 2019 

YES

YES

October 7, 2018

YES

YES

August 6, 2018

 

YES

June 4, 2018

 

YES

December 11, 2017

 

YES

October 1, 2017

 

YES

January 23, 2017

 

YES

October 9, 2016

 

YES

September 12, 2016

 

YES

April 17, 2016

 

YES

March 7, 2016

 

YES

January 18, 2016

 

YES

November 9, 2015

 

YES

October 11, 2015

 

YES

September 14, 2015

 

YES

July 13, 2015

 

YES

May 4, 2015

 

YES

March 2, 2015

 

YES

January 5, 2015

 

YES

November 5, 2014

 

YES

September 28, 2014

 

YES

September 8, 2014

 

YES

July 7, 2014

 

YES

May 5, 2014

 

YES

February 25, 2014

 

YES

July 23, 2013

 

YES

May 8, 2013

 

YES

April 21, 2013

 

YES

April 6, 2013

 

YES

November 5, 2012

 

YES

September 18, 2012

 

YES

January 24, 2010

 

YES

August 23, 2009

 

YES

October 5, 2008

 

YES

September 20, 2008

 

YES

November 29, 2007

 

YES

October 25, 2007

 

YES

October 13, 2007

 

YES

May 5, 2007

 

YES

 

Executive Committee Meeting Archive

Date(s)

Minutes

Attachments

December 7, 2014

YES

YES

March 26, 2007

YES

 

 

Committee Meeting Archive

Date(s)

Committee

Attachments

March 12, 2019 Tech Planning

YES

May 16, 2018

Tech Planning

YES

February 27,2018

Safe Sport

YES

April 12, 2017

Tech Planning

YES

March 22, 2017

Tech Planning

YES

February 1, 2017

Tech Planning

YES

December 7, 2016

Tech Planning

YES

November 28, 2016

Tech Planning

YES