HOD Meeting Information for Upcoming Meeting

Location: Arrowwood Resort & Conference Center at Cedar Shores 1500 Shoreline Dr. Oacoma, SD 

Date: May 3rd 12:00pm CST 

Date

Agenda

Minutes

Board Reports

Nominations

Proposals

May 3rd

Abridged Agenda

Agenda

Roberts Rules

 

Minutes 

3. Reports of officers

  1. General Chair’s Report
  2. Administrative Vice-Chair 
  3. Senior Vice Chair 
  4. Age Group Chair
  5. Finance Vice-Chair 
  6. Secretary 
  7. Treasurer’s Report
  8. Coaches Representative Report
  9. Athlete’s Division
  10. Seasonal Member’s Representative
  11. Technical Planning Chair 
  12. Safety Chair
    1. Accident Summary
  13. Safe Sport Chair
  14. Membership/Registration Coordinator 
  15. Officials Committee

4. Reports of committees and coordinators

  1. Records/Top 16 Coordinator
  2. Sanctions Coordinator
  3. Webmaster
  4. Nominating Committee

 

6.  Elections

  1. General Chair – Martin Schmidt (ACS)
  2. Age Group Vice Chair -Wendy Ahrendsen (BSC)
  3. Finance Vice Chair - Shelly Anderson (TIDE) - Completed 1 of 2 possible terms
  4. Secretary - Laura Pineiro (GREA) - No term limit
  5. Safe Sport Chair - Carrie Ward (PST) - Finished a previous term, so 0 of 2 possible terms
  6. Officials Chair - Jamie White (HPRW) - Finished a previous term, so 0 of 2 possible terms
  7. Inclusion/Diversity Chair – Clyde Smith (TIDE) - Finished a previous term, so 0 of 2 possible 

7. Appointments to open Positions. 

  1. Zone Coaches - Smith (TIDE), Ahrendsen (BSC), Iverson (SFST)
  2. Governance Committee – Pelzer (SFST)(1), Kincart (GREA)(2), Kuecker (WST) (3), A. Schmidt (ASC) (1)
  3. Finance Committee (At large appointments) - Gena Jorgensen (ASC), Tarynn Ball (GOLD)
  4. Administrative Vice Chair – Barry Hein (SFST) (remainder of 1 year term)
  5. Webmaster – Trish Harrell (TIDE)
  6. Records/Top Times Coordinator – Scott Kuck (ASC)

8.  Proposals

  1. Bylaw Proposals
    1. A proposal to change athlete elections (Swanson)
  2. Policy and Procedure Proposals
    1. A proposal for changes to official’s uniforms (White)
  3. State Meet Proposals
    1. Proposals related to entry standards
      1. A Proposal to Make Changes to State B (Bierschbach and Beachler)
      2. A proposal to change time standards (Biel, Margheim)
      3. A proposal to change the number of individual entries to six (6) per swimmer (J. Kincart, Schmidt, Margheim, Athlete Committee)
      4. A proposal to set a goal for the number of athletes qualifying for the state meet (J. Kincart)
    2. Proposals related to meet format
      1. A proposal to eliminate the 800y freestyle relay (J. Kincart, Schmidt, Margheim)
      2. A proposal to limit the number of entries for the 1650y and 1000y to the top 24 entries (J. Kincart, Schmidt, Margheim)
      3. A proposal to split the 11-12 & 13-14 relays from the 15-19 relays (J. Kincart, Schmidt, Margheim)
      4. A proposal to limit the number of relay entries to two (2) per team per age group (J. Kincart, Schmidt, Margheim)
      5. A proposal to swim the 400IM and the 500FR as timed finals events (J. Kincart, Schmidt, Margheim, Olney)
      6. A proposal to create at 15 and over age group (J. Kincart, Schmidt, Margheim, Swanson)
      7. A proposal to change the scoring for the State Meet (Olney)
    3. Other proposals
      1. A proposal to create a separate 10u championship the same day as the short course B meet (J. Kincart, Schmidt, Margheim)
      2. A proposal to make the 11-12 age group a timed final during the afternoon session of the State A SC meet (J. Kincart, Schmidt, Margheim)
      3. A proposal to require entry times for the short course B Meet (Swanson, Hendricks)
      4. A proposal to require an entry time for the technical strokes for the short course B meet (J. Kincart, Schmidt, Margheim)
      5. A proposal for minimum host standards (J. Kincart)
      6. A proposal to set a permanent location for the State A SC Meet (Swanson, Anderson, C. Kincart, Timmer)
      7. A proposal to clarify the appointment of the Administrative Official at the State meet (Olney)
      8. A proposal to change the financial arrangement for State Meets. (Olney)
    4. Meet Schedule

 

 

 

 

 

House of Delegate Meeting Archive

Date(s)

Agenda

Minutes

Attachments

Comm./Chair Reports

Financial Reports

Sept 29, 2019 Yes Yes  Bylaws P&P Yes Yes Yes
April 19, 2019 Yes Yes Yes Bylaws Set 1  Set 2  Yes 

October 7, 2018

YES

YES

YES

Set 1   Set 2   Set 3

YES

April 8, 2018

YES

YES

YES

YES

YES

October 1, 2017

YES

YES

YES

NO

YES

April 2, 2017

YES

YES

YES

YES

YES

October 9, 2016

YES

YES

YES

April 17, 2016

YES

YES

YES

YES

YES

October 11, 2015

YES

YES

YES

YES

YES

April 19, 2015

YES

YES

YES

YES

YES

September 28, 2014

YES

YES

YES

YES

YES

April 27, 2014

YES

YES

YES

YES

YES

October 6, 2013

YES

YES

YES

YES

YES

April 21, 2013

-

YES

YES

-

YES

September 23, 2012

YES

YES

YES

-

YES

April 21, 2012

-

YES

YES

-

YES

September 17, 2011

-

YES

-

YES

YES

May 7, 2011

-

YES

-

-

YES

September 18, 2010

-

YES

-

YES

YES

April 17, 2010

-

YES

-

YES

-

September 20, 2009

-

YES

-

YES

YES

April 19, 2009

-

YES

-

YES

YES

September 20, 2008

-

YES

-

YES

YES

April 26, 2008

-

YES

-

YES

YES

October 13, 2007

-

YES

-

YES

YES

May 6, 2007

-

YES

-

YES

-

September 23, 2006

-

YES

-

YES

-

April 22, 2006

-

YES

-

-

-

September 24, 2005

-

YES

-

-

-

 

Board of Director Meeting Archive

Date(s)

Chair Reports

Minutes

June 17, 2020   Yes
May 20, 2020   Yes
April 27, 2020   Yes
April 6, 2020   Yes
February 3, 2020 Yes Yes Yes
December 2, 2019 Yes Yes
August 5, 2019 Yes Yes
June 3 2019 Yes Yes

February 4, 2019 

YES

YES

October 7, 2018

YES

YES

August 6, 2018

 

YES

June 4, 2018

 

YES

December 11, 2017

 

YES

October 1, 2017

 

YES

January 23, 2017

 

YES

October 9, 2016

 

YES

September 12, 2016

 

YES

April 17, 2016

 

YES

March 7, 2016

 

YES

January 18, 2016

 

YES

November 9, 2015

 

YES

October 11, 2015

 

YES

September 14, 2015

 

YES

July 13, 2015

 

YES

May 4, 2015

 

YES

March 2, 2015

 

YES

January 5, 2015

 

YES

November 5, 2014

 

YES

September 28, 2014

 

YES

September 8, 2014

 

YES

July 7, 2014

 

YES

May 5, 2014

 

YES

February 25, 2014

 

YES

July 23, 2013

 

YES

May 8, 2013

 

YES

April 21, 2013

 

YES

April 6, 2013

 

YES

November 5, 2012

 

YES

September 18, 2012

 

YES

January 24, 2010

 

YES

August 23, 2009

 

YES

October 5, 2008

 

YES

September 20, 2008

 

YES

November 29, 2007

 

YES

October 25, 2007

 

YES

October 13, 2007

 

YES

May 5, 2007

 

YES

 

Executive Committee Meeting Archive

Date(s)

Minutes

Attachments

December 7, 2014

YES

YES

March 26, 2007

YES

 

 

Committee Meeting Archive

Date(s)

Committee

Attachments

March 12, 2019 Tech Planning

YES

May 16, 2018

Tech Planning

YES

February 27,2018

Safe Sport

YES

April 12, 2017

Tech Planning

YES

March 22, 2017

Tech Planning

YES

February 1, 2017

Tech Planning

YES

December 7, 2016

Tech Planning

YES

November 28, 2016

Tech Planning

YES