Purpose: Athletes are most vulnerable to misconduct during travel, particularly overnight stays. This includes a high risk of athlete-to-athlete misconduct. During travel, athletes are often away from their families and support networks, and the setting – new changing areas, locker rooms, workout facilities, automobiles and hotel rooms – is less structured and less familiar. Team Travel is defined as overnight travel to a swim meet or other team activity that is planned and supervised by the club or LSC.


Section 1 - USA Swimming Required Policies

MTYS's travel meet policy is in compliance with all USA Swimming guidelines. As such, the following Code of Conduct stipulations in the USA Swimming Rulebook will apply to all MTYS athletes at a travel meet.


  1. MTYS travel policies must be signed and agreed to by all athletes, parents, coaches and other adults traveling with the club. (305.5.D)
  2. Team managers and chaperones must be members of USA Swimming and have successfully passed a USA Swimming-administered criminal background check. (305.5.B)
  3. Regardless of gender, a coach shall not share a hotel room or other sleeping arrangement with an athlete (unless the coach is the parent, guardian, sibling, or spouse of that particular athlete). (305.5.A).
  4. When only one athlete and one coach travel to a competition, the athlete must have his/her parents’ (or legal guardian’s) written permission in advance to travel alone with the coach. (305.5C)


Section 2 – Additional MTYS Policies

  1. During team travel, when doing room checks, attending team meetings and/or other activities, two-deep leadership and open and observable environments should be maintained.
  2. Athletes should not ride in a coach’s vehicle without another adult present who is the same gender as the athlete, unless prior parental permission is obtained.


  1. During overnight team travel, if athletes are paired with other athletes they shall be of the same gender and should be a similar age, when accommodations allow.
  2. When only one athlete and one coach travel to a competition, at the competition the coach and athlete should attempt to establish a “buddy” club to associate with during the competition and when away from the venue.
  3. To ensure the propriety of the athletes and to protect the staff, there will be no male athletes in female athlete’s rooms and no female athletes in male athlete’s rooms. Siblings may have special permission to enter one another’s rooms only with the consent of a chaperone/coach.
  4. A copy of the Club Code of Conduct must be signed by the athlete and his/her parent or legal guardian.
  5. MTYS should obtain a signed Liability Release and/or Indemnification Form for each athlete.
  6. MTYS chaperones should carry a signed Medical Consent or Authorization to Treat Form for each athlete.
  7. Curfews shall be established by the chaperones/coaches each day of the trip.
  8. Team members and staff traveling with the team will attend all team functions including meetings, practices, meals, meet sessions, etc. unless otherwise excused or instructed by the head coach or his/her designee.
  9. The directions & decisions of coaches/chaperones are final.
  10. Swimmers are expected to remain with the team at all times during the trip. Swimmers are not to leave the competition venue, the hotel, a restaurant, or any other place at which the team has gathered without the permission/knowledge of the coach or chaperone.
  11. When visiting public places such as shopping malls, movie theatres, etc. swimmers will stay in groups of no less than three persons.
  12. The Head Coach or his/her designee shall make a written report of travel policy or code of conduct violations to the MTYS Board of Directors and the parent or legal guardian of any affected minor athlete.
  13. NO TOUCH RULE – Athletes should interact with one another in an appropriate and respectful manner at all times.
  14. Appropriate attire will be required on the plane, bus, etc. Coaches have the final say on clothing.
  15. All team members will return to finals each evening regardless of whether or not they are participating.
  16. In restaurants, be polite to all service staff and use responsible table manners. With large groups, restaurants customarily add a 15% gratuity to the food bill. If no tip is added, please remember that you are representing Memphis Tiger YMCA Swimming and tip appropriately.
  17. Any damages incurred at a hotel or other lodging facility will be billed to the responsible swimmer(s) and further disciplinary action may be taken. No loud or boisterous behavior in the hallways or public areas will be tolerated. The team will pay all hotel charges and individuals will be then be billed via their MTYS account.


The preceding guidelines are meant to provide swimmers, parents and chaperones with baseline expectations for behavior. Common sense should first be applied, but if there is any question as to whether or not something is appropriate…ALWAYS ASK A CHAPERONE OR COACH. Remember that you are representing MTYS and the bad behavior of just one person reflects badly on the entire team.