How to Sign-Up for a Swim Meet

Meet Sign-Up PDF

How to Sign-Up to Volunteer

Volunteer Sign-Up PDF

Swim Meets 101- Check out: Ask the Otter


Arrival Time

We typically ask our athletes to arrive to a meet 30 minutes prior to our assigned warmup time. This allows athletes plenty of time to check in for their events, set up their gear in our team area, change into their suits, and speak to their coaches prior to warmups if necessary. RSD also conducts team meetings and stretches prior to the scheduled meet warmup that athletes are required to attend. There can be long lines to check in at meets, so arriving at this designated arrival time and promptly checking in for events is very important for athletes to be prepared and ready to succeed. If an athlete cannot arrive at the designated arrival time due to an extenuating circumstance, RSD asks that an athlete’s lead coach be informed in advance via email.


Event Check-In

Some meets are pre-seeded, meaning that athletes do not have to check in. Once they have entered their races, they will be seeded and will not have to check in prior to the start of the day’s events. If your athlete cannot attend a pre-seeded meet that they have entered, we ask that you let their lead coach know so that we can communicate this absence to the meet administration.


The majority of local, non-championship meets that athletes will attend will require positive check in. This means that athletes must check in during the designated check-in timeframe in order to be seeded for the meet and compete. Event check-in typically closes prior to the start of the meet, so it is imperative that athletes arrive at the designated arrival time and check in promptly. If an athlete does not check in for their events during the designated check-in timeframe, they will not be seeded and will not be able to swim their events. If an athlete has a scheduling issue and cannot arrive in time to check in for their races, this must be communicated in advance to an athlete’s lead coach.


Meet Warmup

In order to reduce overcrowding and congestion in the warmup pool during meet warmup, teams are typically assigned a window of time to warm up. Unless there is an extenuating circumstance, athletes must arrive at the designated arrival time and be ready to warm up (dressed in suit, cap, and goggles) at the designated warmup time. Coaches will communicate the assigned warmup lanes to athletes during the morning team meeting. As such, athletes are expected to be at their designated lanes and prepared to enter the water at the designated warmup time. Athletes who are late to enter the pool (without prior coach communication) are placed at a disadvantage by not receiving the full meet warmup.


At the meet

  • Meet check-in occurs at a designated table at the meet facility. There will typically be signage to help athletes find this table. Meet organizers provide permanent markers to write event numbers directly on each swimmer’s arm. Ensure that the check in person highlights the athlete’s name on their sheet. Athletes are required to check themselves in for the meet as parents are not allowed to check in on behalf of a swimmer. Parents are welcome to assist or accompany the swimmer if needed.


  • It’s helpful to purchase a program, however it’s not required. Programs generally cost $3-$5, list all the swimmers and their qualifying times, outline the race order, and give an idea of how many heats to expect per event. Overall, having a program can assist you in following the timing and pace of the meet.


  • Meet Mobile is another great tool that can help parents and athletes to keep track of an athlete’s events and times. It is a mobile app with a low-priced yearly subscription. Please be advised that Meet Mobile is not official. If you see errors regarding times, heats, and lanes on Meet Mobile, you must verify these details through other sources (final event result sheets, posted heat and lane assignments, etc.).


  • Find a place to sit. We encourage swimmers to sit with their teammates and parents to sit in the bleachers.


  • Sign up to volunteer. We require parents to volunteer for a 1-2 hour block each day of the meet your child swims. Volunteers generally assist with timing duties. You will need to check in with the volunteer manager by the RSD canopy/team area. It is also important that you include your mobile number when you sign up to volunteer so that the volunteer manager can contact you during the meet.


  • Once all swimmers have checked in and completed their stretching and warm up, heat and lane assignments will be posted by meet organizers.  Heat and lane assignments are updated throughout the day and it is important to check them frequently.  Locate your child’s name for each event to find their designated heat and lane. It is best to write this information directly on your swimmer’s arm using a permanent marker (Sharpie) to remind them. 


  • Prior to each race, swimmers are required to check in with their coaches to receive tips and strategies for their upcoming event.  The RSD coach’s table will be located on the side of the pool. If an athlete is concerned that they will not have sufficient time to speak to their coach before a race, they should communicate this concern to their coach in advance. Be aware, the coach will ask for the heat and lane so they know where your child will be swimming.


  • It’s IMPORTANT to get swimmers to the starting blocks early! Approximately two to three heats prior to your swimmer’s heat is a sufficient amount of time. If your swimmer misses a race, they are automatically scratched from participating in the next event they are slated to do, per USA Swimming rules.


  • Upon arrival at the starting block in their assigned lane, swimmers need to approach the timer(s) to let them know they are waiting for their opportunity to swim and confirm their event number, heat, and lane assignment.


  • Upon the completion of each event, swimmers should complete a warm down swim in the warmup pool and report back to the coach’s poolside table.  There, the coaches will analyze the race and offer helpful hints and suggestions for improvement. If an athlete is concerned that they will not have enough time to speak to their coach after a race in order to prepare for their next race, athletes should communicate this in advance. In this scenario, athletes should prioritize their warm down and then talk to their coach about both races following the completion of the second event.


  • Relay events are held at the end of the meet and are optional, but swimmers are encouraged to participate.  Relay teams are either put together the day of the meet or organized ahead of time. Typically, only championship-level meets have prearranged relay teams. In order for the coaches to assemble the most competitive relay teams and turn in required paperwork to the meet organizers on time, swimmers need to alert their coach during the team meeting if they would like to participate.  There is a submission fee of $4 required for each member of the relay team. If relay are pre-assigned, attendance is required. Pre-assigned relays will be communicated to families in advance so that families have sufficient time to plan.


Where can I find info for my childs groups?

  • Log into Team Unify with your account info>Go to the Group Pages Tab>On the drop down, click on the name of your swimmer's group
    • On the Group Pages you will find: Coach Contact, Practice Schedule, Meet Schedule, Equipment List, other important information

Who do I contact if I have questions?

  • If your questions are related to your childs group, swim practice, or meets you should reach out to your child's coach
  • If your questions are related to Billing, Leave of Absence (LOA), or Credit Card Set Up. You should contact Coach [email protected]
  • If your questions are related to general account info, tryouts, or account cancelations. You should contact Coach Paul- [email protected]

Do we have to have USA Registration to be on RSD?

  • Yes, USA Registration is required of all RSD Swimmers regardless of meet participation.
  • You can find more information on USA Registration: Here

Does RSD have a team handbook or policies?

  • Yes, you can find our Handbook and Team Policies: Here

Swim-A-Thon Annual Fundraiser

  • For General information and instructions "how-to" set up your our personal page: Here