DART at Davis Parent Participation Policy and Volunteer Commitment

(Effective September 1, 2021)

DART at Davis depends heavily on volunteers to run the team successfully. A swim team cannot function without the support of swim parents and families.  We expect that each family will make every effort to support our team with their time, talents and energy.  Many Sierra Nevada teams, similiar to our team, require parent participation in all of their team hosted meets. As such, DART families are required to meet the following commitments:

1.     Work at least one job at any swim meet hosted by our team that your child attends OR if your child does not attend meets complete 5 hours of parent participation per year.

2.     Timing or Officiating at every away meets your child attends. These hours are not included in the Minimum Volunteer Hours.

3.     Find your replacement if you are unable to fulfill a position committed to.

4.     Contribution to the annual Swim/Sprint-a-Thon or Swim-for-Fun(ds) fundraiser

Minimum Volunteer Hours

The swim year is September 1st to August 15th.  Hours and requirements must be completed within this timeframe. 

If your swimmer is entered in a DART Hosted meet than your family will be required to volunteer at that meet. This applies to all swim groups.


Falldart/Springdart Swimmers: families must work 2.5 hours per session.  These hours may be completed at any meet/event their child attends including Friday Fun Meets.


Families of Swimmers who choose not to attend swim meets must work 5 hours per year at various jobs that will be offered throughout the year.  These include team hosted events/parties, Summerdart help, site clean-up and work parties.  Families will have until August 15th to complete these hours

Families may have an older child or their swimmer help to fulfill their requirement. The minimum age to volunteer varies for the different volunteer positions. Having an older child volunteer for your family will need to be arranged in advance with permission from the team manager. Permission would depend on the volunteer job, as some can be performed by older children and some such as set up and take down may not be appropriate.  The snack bar and hospitality minimum age is 16. The minimum age to assist with timing is 14.


We ask that you plan ahead for team hosted meets your swimmer will attend knowing you will need to work at the meet as well.  We recognize, however, there may be times when you are not able to accompany your swimmer to a team hosted meet.  Please find, if possible, another adult to fulfill your requirement to work a job at the meet.  Families can be granted up to 2 exceptions from this requirement per year-please make this request to the team manager prior to the swim meet. 

Any family not meeting the minimum participation requirement will be charged at a rate of $25 per hour for hours not worked during the yearThe amount of hours charged for not working at a meet, after exceeding the 2 meet exception your child attends is 4 hours ($100).  Hours may not be carried over to the following year.

Away Swim Meet Support

Timing or officiating at away swim meets that your swimmer has entered is required. These are shared responsibilities among all teams based upon the number of entered swimmers per team and are assigned by the hosting club.

Timing or officiating at away meets is not included in the annual Volunteer commitment, but in addition to it.  Per Sierra Nevada Swimming regulations, swimmers on teams that do not fulfill their timing and officiating duties will not receive awards.

• Families with a swimmer entered in the meet will receive an email several days prior to the meet with instructions for job sign-up on the DART at Davis website.

• All shifts are on a first-come, first-served basis.

• Families who sign-up to officiate are not required to time.

• Timing shifts will be 2-4 hours.

• Some meets may require that families cover more than one shift.

Failure to show up for a shift or not volunteering will result in the following penalties:

First time: Written warning
Second time: $100 fine assessed to your account. Swimmer will not be allowed to participate in swim meets until fine is paid in full.
Third time: Swimmer(s) and family are suspended from DART at Davis for practice and swim meets for 30 days without a refund.
Fourth time: DART at Davis membership is terminated and swimmer(s) and their families will be dismissed permanently from the team without a refund.

At the beginning of each swim year, the first through third time offenses will be forgiven.  However, the fourth offense is a permanent action.  A pass may be granted, at the discretion of the volunteer coordinator, for emergencies and unique situations. 

Please contact the volunteer coordinator at least one week prior to a meet you can no longer time at to request a pass. 

Families are required to find their own replacements for all volunteer shifts if they are no longer able to volunteer and must inform the volunteer coordinator of their replacement.

If needed to find a replacement, contact information for team members can be found on our website.  Login, then click on “Members” in the upper left corner of the home page.  You can then search by name or practice group.



All Dart at Davis families are also required to participate in our Swim/Sprint-a-Thon/Swim-for-Fun(ds) fundraising efforts. All swimmers who swim in at least 6 months during the swim year are required to raise a minimum of $75 to support the Swim-a-Thon each summer, regardless of whether they actually swim in the Swim-a-Thon. Those swimmers not meeting this requirement will be assessed a $75 fee. Swimmers who are enrolled in DART at Davis for any part of the year but are enrolled in Summerdarts during the summer participate in the Summerdart Swim-For-Fun(ds) instead of the DART at Davis Swim-a-Thon, and are required to raise a minimum of $75.


For more information on volunteering, please contact the Team Manager, Miriam Fisk, at [email protected]