Observed Meets

High School and NCAA meet directors who would like to have their meet approved for observation must fill out the appropriate form and then forward the form and meet information to Rick Allenstein.

Prior to submitting the completed forms, meet directors must personally verify with each USA Swimming official listed on the form is (1) currently registered as a USA Official, (2) currently registered as a UIL official, and (3) that they will indeed be present at the meet.


On 10/31/2020, the USA Swimming Rules & Regulations Committee issued a waiver allowing the use of the the Colorado Dolphin Timing System at sanctioned, observed, and approved swim meets until 8/31/21. The system may be used for swim meets until further notice. The full notice is posted here. Note: In September, 2021, the Rules & Regulations Committee extended this notice until 5/31/2022.

Last updated 9/19/2022

Observed Meet Results Files for South Texas Teams: Meet results for the OBSERVED meets are loaded to the South Texas Swimming website, after they have been loaded to the SWIMS database. If your club team is a Team Unify club, then your athletes' times are loaded automatically into your club's Team Unify database when the athlete's USA Swimming ID was included in the observed meet database.  If the results for your athlete are not included in the meet results file, please contact the SWIMS user for assistance. This usually means that the athlete's USA Swimming ID was not included in the observed meet database (or the ID was entered incorrectly), the athlete's name was misspelled or incorrect (nickname used in place of legal name, missing middle name, etc), or the athlete was not a member of USA Swimming at the time of the meet or was not eligible to have times loaded (such as missing the APT). 

Lead-off times for relays load to SWIMS automatically, only if all four members of the relay team are current members of USA Swimming and the observed meet was using touchpads with splits. Times can be loaded manually, upon request.

Please make sure your copy of Meet Manager is set to "FINA" rules for timing adjustments. Thank you. 

Please note: Your South Texas SWIMS users can only assist with loading times at meets held in our zone/LSC. For meets held elsewhere (Gulf, North Texas, etc), please contact the meet host or the hosting LSC for assistance.

If you believe that an observed meet that has been loaded to SWIMS has not been loaded to the South Texas Swimming website, please contact Jessica Evans for assistance. Loading observed meets to the South Texas site is done manually, and not automatically. Thank you for your assistance.