Pirate Swim Club’s Policy Concerning Reporting of Misconduct

Athlete Protection Policy

Pirate Swim Club is dedicated to providing a safe and positive environment for our swimmers’ physical, social, and emotional development, as well as providing an environment that is free of misconduct. In the event that any Pirate Swim Club coach, club member, or volunteer observes any kind of inappropriate behavior, such as policy violations, or other kinds of misconduct or suspects physical or sexual abuse, it is the personal responsibility of that person to immediately report their observations to any Pirate Swim Club Coach or Pirate Swim Club Board Member.

At no time should any Pirate Swim Club coach, swimmer, or volunteers try and evaluate the credibility or validity of child physical or sexual abuse allegations as a condition of reporting to the appropriate law enforcement authorities. It is the responsibility of every Pirate Swim Club coach, swimmer, or volunteer to immediately report any suspicions or allegations of physical or sexual abuse as outlined in our reporting procedure that is listed below. All complaints and allegations will be addressed under the Pirate Swim Club’s By-Laws.

The Athlete Protection Policy applies to all Pirate Swim Club coaches, swimmers, and volunteers.

All Pirate Swim Club coaches, swimmers, and volunteers will refrain from any form of misconduct, which includes bullying, hazing, harassment, emotional, sexual, and physical misconduct.

Examples of misconduct can include, but are not limited to:

  1. Verbal behavior patterns that attack an athlete personally.
  2. Excessive or repeated yelling at a specific person that does not serve a motivational purpose or provides no productive training.
  3. Behavior or conduct that threatens to or physically causes harm to a swimmer.
  4. Behaviors that include teasing, ridiculing, spreading rumors, making false statements, or using social media as a means to harass, frighten, or humiliate.
  5. Any act or conduct that is described as physical abuse or misconduct under state and federal law.

It is a direct violation of the Athlete Protection Policy if a Pirate Swim Club coach, swimmer, or volunteer knows about any misconduct taking place, but takes no action to intervene. Our policy is designed to reduce child sexual abuse and other types of misconduct, but it can still occur. If any Pirate Swim Club coach, swimmer, or volunteer sees it or suspects it of happening they need to follow the reporting procedures below.

Response to Abuse, Misconduct, and Policy Violations

Every Pirate Swim Club coach must report:

  1. Violations of the Pirate Swim Club Handbook, including the Pirate Swim Club Safe Swim Policy
  2. Misconduct defined in the Pirate Swim Club Athlete Protection Policy, and
  3. Allegations or suspicions of physical or sexual misconduct.

Allegations of abuse will be reported to the appropriate law enforcement authorities. Pirate Swim Club does not evaluate or investigate the credibility or validity of child physical or sexual abuse allegations as a condition of reporting to the appropriate law enforcement authorities.

Pirate Swim Club coaches and volunteers are required to report any suspicions or allegations of abuse by a co-worker or colleague. If the allegation received is not reportable to the appropriate law enforcement authorities, the coach or volunteer needs to report their observations to a member of the Pirate Swim Club Board or their immediate supervisor. The Pirate Swim Club also encourages any parents and swimmers to report any violations or allegations of child physical or sexual abuse to the appropriate law enforcement agency or any member of the Pirate Swim Club Board.

Reporting Procedure

Pirate Swim Club coaches, swimmers, or volunteers can report to any administrator that they feel comfortable sharing their concerns with. Administrators would include any Pirate Swim Club Coach or Pirate Swim Club Board member. Reports of Code of Conduct Violations will also need to be made with a staff member of the USA Swimming Safe Sport Program either by telephone, email, letter, or an online report.

USA Swimming Safe Sport Program Staff

Director of Safe Sport
Susan Woessner     swoessner@usaswimming.org              719-866-3589                                                                                                                                719-332-0184

Safe Sport Program Coordinator
Liz Hoendervoogt  ehoendervoogt@usaswimming.org     719-866-3542                                                                                                                                 719-237-2705

The Pirate Swim Club will take a report in a way that is comfortable for the person making the report including

  • Allowing the person reporting to remain anonymous
  • An in-person report

The report can be communicated verbally or in written form. No matter how the report is received individuals are asked to provide at a minimum;

  1. Name of the complainant
  2. Type of misconduct
  3. Name of the person to have allegedly committed the misconduct.

When reporting misconduct you can complete an Incident Report Form. The Pirate Swim Club will withhold the complainant’s name upon request, but only to the extent permitted by law. A copy of the Incident Report Form can be found at below.