Communication, Membership and Financial Contract:

Coast Guard Blue Dolphins Swim Team is a self-sustaining, 501(c) 3 non-profit organization. The CGBD Board of Directors is responsible for the financial soundness of the team and operates on a defined annual budget that is approved by the general membership. Expenditures and income are budgeted once a year based upon an estimated number of swimmers and the expenses necessary to support that number of swimmers. It is only through prudent management of our resources, and a clear understanding of the following financial obligations and procedures by each family, that the team will continue to provide a quality program for current and future swimmers.


Team Communication:

Team communications are conducted through email and the CGBD website. All team members and families are responsible for checking the website daily, maintaining one working email and for ensuring that the email is entered correctly into their online account throughout the season. If a member is not receiving team information via email, please contact the team administrator to rectify the problem: [email protected]

Photographs of swimmers may be used on our website, for recruiting fliers, and for other promotional information.  If you do not want your swimmer's photos used, let us know at [email protected].


USA Swimming:

All CGBD swimmers are required to join United States Swimming, Inc. (USA Swimming) and Virginia Swimming, Inc. (VSI) as an athlete-member at a cost of $81 per year (unlimited meets), or the Flex Membership for $20 (2 meets per year) This fee will be assessed to all swimmers, new and returning regardless of when they join the team. This fee is paid at the time of registration.  Swimmers who transfer from another team who are currently registered with USA Swimming/VSI must notify the team of any previous membership to other USA Swimming teams and when they last represented their former team in the sanctioned and/or approved USA Swimming competition. CGBD will manage the transfer of swimmers from their former team to CGBD.


Meet Entry/Fees: 

Families should anticipate meet entry fees to range between $35.00 and $75.00 per meet per swimmer. This meet entry fee is made up of individual event fees as well as Virginia Swimming ($2.50) and CGBD surcharges ($10).  CGBD covers the cost of relays for our swimmers.

All swimmers will enter in meets on the CGBD meet schedule that they are eligible to swim.  Coaches will be responsible for picking events for the swimmers.  Families not wishing to participate in a meet should not enter the meet.  Once the team meet entries have been closed out and sent to the host team, member families will be charged for those entry fees whether their swimmers participate or not in the meet.  Coaches will enter swimmers into championship meets based on availability (unless a swimmer is listed as “not participating” in the meet) and eligibility of the meet.

 


Swimmer's Accounts/Training Fees/Payments:

Each family will have access to their swimmer's account through the team website system 24/7.  It is the member family’s responsibility to check their account on a regular basis and ensure that it remains current.  We do not prorate training fees. Training fees are required of all swimmers and swim training fees cannot be prorated based upon attendance. If your swimmer swims one day in any given month you are responsible for fees for that month. If a new swimmer registers on or after the 15th of the month, the monthly training fees for that month only will be ½ of standard fees. Training fees, meet fees, apparel items, caps, special events, etc. are all charged to your CGBD account.  Invoices reminders are emailed no later than the 25th of the month.

Annual training fees are paid in either nine installments from September through May or eleven installments from September through July but cover training expenses for the full swim season (September through August).  For Flipper, Blue, Gold and High School Prep training fees are paid in nine installments from September through May.  Training fees may also be paid in one lump sum at a discounted rate.  There is a training fee discount for each additional swimmer within the same family.  Account invoice payments are due on the first of the month and late after the 10th of the month.

 

2020-2021 Training Fee Schedule

Training Group

CGBD Annual Reg Fee***

USA Swimming Registration

9

Installments

11

Installments

Total Annual Billing

Pre-Paid Amount due by 9/1/2020

2nd/3rd/4th Swimmer

(Families with more than 4 swimmers, contact [email protected] for pricing)

Flipper

$65

$20

$55

N/A

$495

$495

Free for 4th swimmer in family

Blue

$65

$20

$77

N/A

$690

$690

Free for 4th swimmer in family

Gold

$65

$20

$100

N/A

$900

$900

Free for 4th swimmer in family

Junior

$65

$81

$125 x 9

 

$103 x 11

$1,125

$1,069

$1,003/941/0

$112/105 x 9 $91/86 x 11

Age Group

$65

$81

$173 x 9

 

$141 x 11

 

$1,550

$1,473

$1,375/1288/0

$153/144 x 9 $125/117 x 11

Prep

$65

$81

$239 x 9

 

$196 x 11

$2,150

$2,043

$1905/1783/0

$212/199 x 9 $173/162 x 11

High School Prep

$65

$20

$167 x 9

 

N/A

$1,500

N/A

 

Free for 4th swimmer in family

Senior

$65

$81

$303 x 9

 

$248 x 11

$2,725

$2,589

$2,413/2256/0

$269/251 x 9 $220/205 x 11

National Prep

$65

$81

$331 x 9

 

$271 x 11

$2,975

$2,827

$2,628/2554/0

$292/284 x 9 $240/232 x 11

National Team

$65

$81

$337 x 9

 

$275 x 11

$3,025

$2,874

$2,663/2581/0

$296/287 x 9 $242/235 x 11

 

 

 

***Registration fee increases to $90 on August 1st and to $165 on August 17th***

*****Families with more than four swimmers should contact [email protected] for additional pricing information*****

**Registered swimmers will be receiving three free shirts (black, blue, yellow), and a CGBD cap. Feel free to purchase additional shirts for family members.
 

**College Swimmer Fee is $100**

In order to keep our operation costs affordable, signing up for auto-pay (either ACH withdrawal or a Credit Card) through Team Unify for monthly billing is required for the 2020-2021 seasons.  Auto pay ensures that all team member fees are paid in a timely manner, therefore the team bills and staff compensation can be paid in a timely manner. 

Members that do not sign up for auto pay within 21 days of registration will be billed a $500 escrow fee to the next month's invoice.  The escrow will be credited to the July 2021 invoice.

**CGBD participates in USA Swimming and Virginia Swimming's Out Reach program.  This provides assistance with meet fees, registration fees and other costs to families who might need this.  Please reach out to us at [email protected] to learn about qualifications.**