Hard Work                    Accountability                     Sportsmanship                       Fun


HOKI Volunteering Philosophy

Competitive swimming is a unique sport not only because of the life-time benefits to the individual including physical fitness, improved self-esteem, low injury rate, to name a few, but because it takes many parent volunteers to host swim meets. In no other sport can so many parents take such an active role in providing the venue to highlight the accomplishments of their children. You don't have to just sit on the sidelines and watch; you can get down on the deck and participate by volunteering. "It takes a village."

Volunteering is an important part of the success of our program. Swim meets are an important source of revenue for our team and help to keep dues as low as possible, plus they are an essential tool to help build the values that this sport offers. All parents are expected to volunteer to help keep our club successful. Any parent is welcome to become an elected or appointed board member of New River Valley Aquatics, or a USA Swimming official, but most parents fulfill their volunteer duties in other ways.


Volunteering Agreement:

The Volunteering Agreement is available on our Membership Information Page.

Click here to contact our Volunteer Coordinator.

Swim Meet Volunteer Positions and Descriptions

Meet Volunteer Positions: ( Not all positions are available for all Meets)

Announcer: The announcer is in charge of making general meet announcements over a microphone at a swim meet such as when warm ups will begin, when the meet starts, where coaches and officials need to meet, and other information that coaches, parents, and swimmers need at a swim meet.


Awards/Ribbons: At most swim meets, awards are given out to the participants for their placing at the meet.  These volunteers place stickers on ribbons and medals displaying the time and place that a swimmer received for a particular swim at a meet.


Timer: Typically this position requires the most volunteers, and it is the simplest position.  Each lane at a pool typically requires 2 timers per lane to ensure accurate timing. Timers use stopwatches and automatic buttons to record times for the swimmers participating in the meet.


Head Timer: The Head Timer supervises the timers in each lane and assists a timer is their is a timing malfunction. No previous experience required!


Hospitality Helper: Most swim meets provide snacks, drinks, and food at swim meets for coaches and officials working at the meet for a long period of time.  Hospitality workers are similar to concessions workers, but only prepare food for coaches and officials working at a swim meet.


Marshall: The Meet Marshall is responsible for monitoring the behavior of swimmers on the pool deck to ensure the safety of every swimmer in the pool. You are basically an extra set of eyes for lifeguards and meet management. No prior experience required! Marshalls also do various jobs including posting results, and transporting other documents between meet workers.



USA Swimming Officials Positions (Training Required)

CTS Operator/Computer Recorder: The CTS Operator is responsible for monitoring the Automatic Electronic Timing system and ensuring the reliability of the data sent from the touch pads.


Strokes & Turns Judge: The Strokes and Turns Judges ensure that all swimmers follow the USA Swimming rules for butterfly, backstroke, breaststroke, and freestyle, and that turns are executed in accordance with USA Swimming rules.  This ensures a fair competition for all swimmers.


Starter: The Starter is responsible for getting all swimmers on the blocks and into the water at the same time.


Meet Referee: The Meet Referee is responsible for all of the officials at a swim meet and is generally responsible for the ensuring that a swim meet runs smoothly and is fair for all participants.



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