Wave Service Hours Policy
Purpose:
The purpose of the Service Hours Program is to fairly distribute the work necessary for a successful team operation and involve all parents in the team activities. The Service Hours obligation is a requirement of membership and is consistent with the policy on other teams in Pacific Northwest Swimming.
Service Hours Basics- Sport Team Members
-Sport Team Family Accounts will be required to work one session at a meet that the group attends IF it is hosted by Wave Aquatics or we are asked to supply volunteers for an away meet and it is posted on the website for everyone to sign up for. This will be a two meet-session maximum of required hours for Sport Team Families each quarter. Families not meeting their one-session requirement will be charged $50 at the end of each quarter.
-Families with athletes in both Select and Sport Teams will be required to meet both Team Requirements. This will ensure that we are able to meet our volunteer needs to run meets for our team.
Sport Team Service Hours Credits
Families can volunteer at Wave Aquatics sponsored swim meets to earn service hour credits. Volunteer job sign-up is posted online the week prior to the meet. Volunteer participation is a critical component of a successful meet.
Sport Team Service Hours Policy
The following terms and conditions should be noted:
- Each family will be informed of their Service Hours obligation upon registration with Wave Aquatics. It shall be each family’s responsibility to fulfill their Service Hours obligation.
- Families not meeting their one-session requirement will be charged $50 at the end of each quarter.
If a member is not able to attend a work shift they signed up for, the member is responsible for finding their own replacement. If a member or their replacement fails to show for a volunteer work shift, the work hours missed will be billed at $50 per hour. If a member or their replacement is late, $12.50 will be billed for each 15-minute increment (rounded up) until their arrival. It is very difficult to fill jobs once a meet or event has begun; this policy will be strictly enforced.
The majority of the required hours must be performed by an adult family member. There are certain activities that may be performed by children fourteen (14) or older. Approval of children by the Volunteer Coordinator prior to the job deadline date must be obtained. No children will be allowed to work any deck activities at a championship meet. No family may transfer service hours worked to another account or otherwise fulfill service hours on behalf of another family, including job replacements.
It is important to note that the IRS does not allow paid Service Hours obligation assessments to be considered a tax-deductible donation to Wave Aquatics.
There shall be no banking or carryover of Service Hours, both excess worked or un-worked hours, from one quarter to the next quarter. Members shall not be reimbursed or credited for Service Hours worked in excess of their obligation.
Registration will be denied to returning swimmers/families until Service Hours obligation assessments are paid in full. Those families that register with an unpaid Service Hours obligation shall be given lowest priority on the swimming level waiting list until their obligation is paid. Once their Service Hours obligation is paid, the swimmer will move up the list as positions in the level are filled with swimmers.
A Service Hours credit shall not be provided for timing or lap counting your swimmer on a distance event where swimmers are to provide their own timers and lap counters. Service Hour credit will also not be provided if you volunteer at the meet if the meet host asks for additional volunteers. Service Hours are only awarded when the job it posted on the website for everyone to sign up for, whether it is a volunteer job or for officials to officiate at a meet.
Families cannot use company matching to cover service hours.
Service Hours Basics- Select Team Members
-Select Team Family Accounts will be required to have 20 hours worked each year. Failure to meet those numbers will result in a $30 fee per hour.
-Families with athletes in both Select and Sport Teams will be required to meet both Team Requirements. This will ensure that we are able to meet our volunteer needs to run meets for our team.
Select Team Service Hours Credits
There are three (3) ways to earn Service Hours credits:
- Volunteer at Wave Aquatics sponsored swim meets. Volunteer job sign-up is posted online the week of the meet. Volunteer participation is a critical component of a successful meet. You will need to be logged in and go to the specific meet page for the job signups.
- Perform one of the activities contributing to club operations and support.
- Purchase team solicited items as directed by the Boosters: see event emails and web pages for descriptions. Members that request the value of these purchases be applied against their Service Hours obligation shall not be reimbursed for these expenditures. Purchases will be valued at $30 per service hour.
Select Team Service Hours Policy
The following terms and conditions should be noted:
- Each family will be informed of their Service Hours obligation upon registration with Wave Aquatics. It shall be each family’s responsibility to fulfill their Service Hours obligation.
- Members who fail to fulfill their commitment will be invoiced for $30 per outstanding service hour on June 1, 2022. Any hours worked between June 1st and the end of the 2022-2023 swim year will be credited against the amount billed.
| Registration Month |
Service Hours Obligation |
| Sept., Oct., Nov. |
Full |
| Dec., Jan., Feb. |
2/3 |
| Mar., Apr., May |
1/3 |
If a member is not able to attend a work shift they have signed up for, the member is responsible for finding their own replacement. If a member or their replacement fails to show for a volunteer work shift, the work hours missed will be billed at $50 per hour. If a member or their replacement is late, $12.50 will be billed for each 15-minute increment (rounded up) until their arrival. It is very difficult to fill jobs once a meet or event has begun; this policy will be strictly enforced.
The majority of the required hours must be performed by an adult family member. There are certain activities that may be performed by children fourteen (14) or older. Approval of children by the Booster President prior to the job deadline date must be obtained. No children will be allowed to work any deck activities at a championship meet. No family may transfer service hours worked to another account or otherwise fulfill service hours on behalf of another family, including job replacements.
A statement of current Service Hours owed and hours worked for your account are available when you sign-in to the Wave web site. After sign-in, go to 'My Account' (top left under sign in/sign out); $My Invoice/Payment; 'Service Hours' tab.
It is important to note that the IRS does not allow paid Service Hours obligation assessments to be considered a tax-deductible donation to Wave Aquatics.
There shall be no banking or carryover of Service Hours, both excess worked or un-worked hours, from one annual season to the next annual season. Members shall not be reimbursed for Service Hours worked in excess of their obligation.
A multi-select swimmer family's Service Hours obligation requirement is capped at 20 hours.
Registration will be denied to returning swimmers/families until Service Hours obligation assessments are paid in full. Those families that register with an unpaid Service Hours obligation shall be given lowest priority on the swimming level waiting list until their obligation is paid. Once their Service Hours obligation is paid, the swimmer will move up the list as positions in the level are filled with swimmers.
A Service Hours credit shall not be provided for timing or lap counting your swimmer on a distance event where swimmers are to provide their own timers and lap counters.
A Service Hours credit shall be provided for timing at non-sponsored Wave Aquatics swim meets where Wave Aquatics must provide timers for a lane(s).
Families cannot use company matching to cover service hours.
